New Haven Museum
Finance and Business Manager
New Haven Museum, New Haven, Connecticut, us, 06540
Finance and Business ManagerNew Haven MuseumThe New Haven Museum seeks an innovative, enthusiastic professional with demonstrated experience in the fields of nonprofit finance and business operations. This individual reports to the Executive Director and is a member of the Museum’s senior management team.Organizational SummaryThe New Haven Museum is a vibrant center for exploring the people, places, events, and ideas that have shaped and defined the Elm City and its surrounding region. Founded in 1862 as the New Haven Colony Historical Society to preserve the history and traditions of the Greater New Haven region, the New Haven Museum stimulates inquiry and fosters appreciation of the history and heritage of its locale. The Museum’s collections date to the early years of New Haven and include more than 10,000 decorative and fine art objects and artifacts, an extensive photographic archive (100,000+ prints, negatives, film), and the holdings of the Whitney Library, which exceed 30,000 volumes and 350 manuscript collections, as well as architectural drawings, maps, broadsides, newspapers, and other items. Exhibitions, lectures, events, and publications bring 375 years of New Haven history. With an operating budget of $1.5M, 8 full-time and 6 part-time/seasonal staff, the museum serves over 10,000 visitors annually. The Museum is the steward of two historic buildings: its 1930 Colonial Revival-style headquarters in downtown New Haven, and the historic c.1780 Pardee-Morris House, which is open seasonally on the CT shoreline in the community of Morris Cove.Job SummaryThe New Haven Museum’s Finance and Business Manager will manage the financial operations, payroll, benefits, retail shop, and event rentals.Salary Range:
$65,000 - $75,000Essential Duties and Responsibilities:Manage the day-to-day operation of the museum finances including accounts payable and receivable, customer and vendor accounts, bank records, deposits and reconciliations, Paypal account, credit card processing, and reconciliation.Work with auditors for tax and financial reporting requirements including the annual audit, preparing form 1099, filing reports with government agencies, and ensuring compliance with regulations and laws.Generate financial reports for the Executive Director, Finance Committee, and the Board, and serve as liaison to the Board treasurer.Manage the day-to-day operation of payroll including record keeping, time sheets, and reporting staff hours to the payroll company.Manage grant financial information including files, tracking income and expenses, preparing reports, and serving as fiscal agent for the museum.Manage museum rental activities and oversee and schedule museum event staff.Manage the retail shop including merchandise purchase and inventory, supplies, accounts payable, shipping, and vendors.Manage membership acknowledgement and renewal.General understanding of Quickbooks, Windows OS, Microsoft applications, CRMs, Google apps, and cloud-based computing.Serve as volunteer program liaison to the staff, including prospective volunteer interviews and communications.Manage human resources and administration including compensation and benefits, performance evaluation, training, and recruiting, in accordance with state and federal laws.Support the Executive Director in Board, office, and staff operations.Requirements:Strong understanding of accounting, finance, and management principles.A minimum of five years of experience in financial management.In-depth knowledge of accounting software, corporate principles, and financial analysis.Knowledge of human resource benefits, recruiting, and training.High level of efficiency and accuracy.Excellent communication and interpersonal abilities.An analytical mind with good organizational skills.To Apply:Please send a cover letter and résumé to
search@newhavenmuseum.org
with
FINANCE AND BUSINESS MANAGER
in the subject line. All candidates submitting application materials will be asked to respond in writing to two short questions intended to give them the opportunity to map their skills onto the New Haven Museum’s vision for its Finance and Business Manager. The Museum will use these responses as its initial filter for all applicants. Failure to submit a response to the questions will result in a candidate being removed from further consideration.No phone calls, please. The New Haven Museum is an Equal Opportunity Employer.Short Answer Questions:Budgeting and budget compliance, revenue forecasting, and cash flow management are central for rigorous financial management and the decision-making necessary in every business environment. Describe your experience in the areas of budget development, forecasting, and grant and cash flow management. Comment on the scale of your involvement in these areas. (Total dollars is less important than scope. Institutional or business? Departmental? Project-level?)The New Haven Museum recognizes the need to update and integrate our software platforms. Describe your understanding and experience with financial, retail, and CRM software. Comment as to your role in selecting and implementing software and the challenges inherent.
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$65,000 - $75,000Essential Duties and Responsibilities:Manage the day-to-day operation of the museum finances including accounts payable and receivable, customer and vendor accounts, bank records, deposits and reconciliations, Paypal account, credit card processing, and reconciliation.Work with auditors for tax and financial reporting requirements including the annual audit, preparing form 1099, filing reports with government agencies, and ensuring compliance with regulations and laws.Generate financial reports for the Executive Director, Finance Committee, and the Board, and serve as liaison to the Board treasurer.Manage the day-to-day operation of payroll including record keeping, time sheets, and reporting staff hours to the payroll company.Manage grant financial information including files, tracking income and expenses, preparing reports, and serving as fiscal agent for the museum.Manage museum rental activities and oversee and schedule museum event staff.Manage the retail shop including merchandise purchase and inventory, supplies, accounts payable, shipping, and vendors.Manage membership acknowledgement and renewal.General understanding of Quickbooks, Windows OS, Microsoft applications, CRMs, Google apps, and cloud-based computing.Serve as volunteer program liaison to the staff, including prospective volunteer interviews and communications.Manage human resources and administration including compensation and benefits, performance evaluation, training, and recruiting, in accordance with state and federal laws.Support the Executive Director in Board, office, and staff operations.Requirements:Strong understanding of accounting, finance, and management principles.A minimum of five years of experience in financial management.In-depth knowledge of accounting software, corporate principles, and financial analysis.Knowledge of human resource benefits, recruiting, and training.High level of efficiency and accuracy.Excellent communication and interpersonal abilities.An analytical mind with good organizational skills.To Apply:Please send a cover letter and résumé to
search@newhavenmuseum.org
with
FINANCE AND BUSINESS MANAGER
in the subject line. All candidates submitting application materials will be asked to respond in writing to two short questions intended to give them the opportunity to map their skills onto the New Haven Museum’s vision for its Finance and Business Manager. The Museum will use these responses as its initial filter for all applicants. Failure to submit a response to the questions will result in a candidate being removed from further consideration.No phone calls, please. The New Haven Museum is an Equal Opportunity Employer.Short Answer Questions:Budgeting and budget compliance, revenue forecasting, and cash flow management are central for rigorous financial management and the decision-making necessary in every business environment. Describe your experience in the areas of budget development, forecasting, and grant and cash flow management. Comment on the scale of your involvement in these areas. (Total dollars is less important than scope. Institutional or business? Departmental? Project-level?)The New Haven Museum recognizes the need to update and integrate our software platforms. Describe your understanding and experience with financial, retail, and CRM software. Comment as to your role in selecting and implementing software and the challenges inherent.
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