The Johns Hopkins University
Grants & Contracts Analyst
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Press Tab to Move to Skip to Content LinkJohns Hopkins strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The seasonal flu vaccine requirement remains unchanged. Exceptions may be provided under certain circumstances. Click here for more information. .
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Create AlertThe Department of Government, Community & Economic Partnerships (GCE) is seeking a
Grants & Contracts Analyst
who will work under the supervision of the Sr Financial Manager. The Analyst will provide support in the area of fiscal management with a prime focus on cradle to grave departmental sponsored projects administration and processing GCE contracts through Procurement and Legal (as appropriate) in a timely fashion.The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 60% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, site visits and closeout. The Analyst will work independently on a variety of grants/contracts that range from simple to highly complex, including SEED Grants from the Maryland Department of Housing and Community Development and other Federal, State and Private Foundation awards. This role will also assist with some aspects of non-sponsored funds management and will provide backup support to the Sr Financial Analyst and Financial Analyst as needed.Specific Duties & ResponsibilitiesWork independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contracts professionals on grants/contracts.Partner with and act as point of contact with departmental and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal, state and city offices, private agencies/foundations, and commercial companies.Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.Provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other professionals within the department.Review all sponsored project proposals for GCE. Review involves accuracy, content, adherence to all relevant guidelines.Provide instruction, preparation assistance and support related to grant application procedures.Serve as liaison between GCE, subgrantees, legal, JHURA and funding agencies.Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.Manage all assigned grant submissions to ensure timeliness and accuracy.Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts, and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.Provide information and direct assistance required to complete contract and grant closeouts, as needed.Provide monthly reporting, or more frequent as required, to GCE on the status of funds received and distributed for Maryland SEED grantees.Preliminarily review proposed contracts for completeness and submit to Procurement for execution.Keep a central record of all existing departmental contracts and expiration dates. Advise and work with department directors on contract expirations and renewals as needed.Assist GCE finance team with backup processing duties, e.g., invoice processing, as required.Other duties as assigned.Special Knowledge, Skills, and AbilitiesKnowledge of accounting and budgeting theory and practices required.Ability to make independent judgments and to act on decisions on a daily basis.Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.AdditionalThis position is located in a fragrance-free office environment.This policy is a reasonable accommodation to employees with severe allergies.There are limited physical discomforts due to temperature, noise dust etc.The Department of Government, Community & Economic Partnerships (GCE) is seeking a
Grants & Contracts Analyst
who will work under the supervision of the Sr Financial Manager. The Analyst will provide support in the area of fiscal management with a prime focus on cradle to grave departmental sponsored projects administration and processing GCE contracts through Procurement and Legal (as appropriate) in a timely fashion.The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 60% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, site visits and closeout. The Analyst will work independently on a variety of grants/contracts that range from simple to highly complex, including SEED Grants from the Maryland Department of Housing and Community Development and other Federal, State and Private Foundation awards. This role will also assist with some aspects of non-sponsored funds management and will provide backup support to the Sr Financial Analyst and Financial Analyst as needed.Specific Duties & ResponsibilitiesWork independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contracts professionals on grants/contracts.Partner with and act as point of contact with departmental and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal, state and city offices, private agencies/foundations, and commercial companies.Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.Provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other professionals within the department.Review all sponsored project proposals for GCE. Review involves accuracy, content, adherence to all relevant guidelines.Provide instruction, preparation assistance and support related to grant application procedures.Serve as liaison between GCE, subgrantees, legal, JHURA and funding agencies.Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.Manage all assigned grant submissions to ensure timeliness and accuracy.Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts, and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.Provide information and direct assistance required to complete contract and grant closeouts, as needed.Provide monthly reporting, or more frequent as required, to GCE on the status of funds received and distributed for Maryland SEED grantees.Preliminarily review proposed contracts for completeness and submit to Procurement for execution.Keep a central record of all existing departmental contracts and expiration dates. Advise and work with department directors on contract expirations and renewals as needed.Assist GCE finance team with backup processing duties, e.g., invoice processing, as required.Other duties as assigned.Special Knowledge, Skills, and AbilitiesKnowledge of accounting and budgeting theory and practices required.Ability to make independent judgments and to act on decisions on a daily basis.Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.AdditionalThis position is located in a fragrance-free office environment.This policy is a reasonable accommodation to employees with severe allergies.There are limited physical discomforts due to temperature, noise dust etc.
Minimum QualificationsBachelor's Degree.Two years of administrative/budgeting experience.Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred QualificationsThorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.Classified Title: Grants & Contracts AnalystRole/Level/Range: ATP/03/PCStarting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience)Employee group: Full TimeSchedule: Monday-Friday; 8:30a-5:00pExempt Status: ExemptLocation: Hybrid/Eastern High CampusDepartment name: Finance and AdministrationPersonnel area: University AdministrationTotal RewardsThe referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ .Education and Experience EquivalencyPlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.Applicants Completing StudiesApplicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.Background ChecksThe successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.Diversity and InclusionThe Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Accommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/ .Vaccine RequirementsJohns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine . Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status.
For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/
and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Select how often (in days) to receive an alert:
Create AlertThe Department of Government, Community & Economic Partnerships (GCE) is seeking a
Grants & Contracts Analyst
who will work under the supervision of the Sr Financial Manager. The Analyst will provide support in the area of fiscal management with a prime focus on cradle to grave departmental sponsored projects administration and processing GCE contracts through Procurement and Legal (as appropriate) in a timely fashion.The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 60% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, site visits and closeout. The Analyst will work independently on a variety of grants/contracts that range from simple to highly complex, including SEED Grants from the Maryland Department of Housing and Community Development and other Federal, State and Private Foundation awards. This role will also assist with some aspects of non-sponsored funds management and will provide backup support to the Sr Financial Analyst and Financial Analyst as needed.Specific Duties & ResponsibilitiesWork independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contracts professionals on grants/contracts.Partner with and act as point of contact with departmental and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal, state and city offices, private agencies/foundations, and commercial companies.Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.Provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other professionals within the department.Review all sponsored project proposals for GCE. Review involves accuracy, content, adherence to all relevant guidelines.Provide instruction, preparation assistance and support related to grant application procedures.Serve as liaison between GCE, subgrantees, legal, JHURA and funding agencies.Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.Manage all assigned grant submissions to ensure timeliness and accuracy.Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts, and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.Provide information and direct assistance required to complete contract and grant closeouts, as needed.Provide monthly reporting, or more frequent as required, to GCE on the status of funds received and distributed for Maryland SEED grantees.Preliminarily review proposed contracts for completeness and submit to Procurement for execution.Keep a central record of all existing departmental contracts and expiration dates. Advise and work with department directors on contract expirations and renewals as needed.Assist GCE finance team with backup processing duties, e.g., invoice processing, as required.Other duties as assigned.Special Knowledge, Skills, and AbilitiesKnowledge of accounting and budgeting theory and practices required.Ability to make independent judgments and to act on decisions on a daily basis.Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.AdditionalThis position is located in a fragrance-free office environment.This policy is a reasonable accommodation to employees with severe allergies.There are limited physical discomforts due to temperature, noise dust etc.The Department of Government, Community & Economic Partnerships (GCE) is seeking a
Grants & Contracts Analyst
who will work under the supervision of the Sr Financial Manager. The Analyst will provide support in the area of fiscal management with a prime focus on cradle to grave departmental sponsored projects administration and processing GCE contracts through Procurement and Legal (as appropriate) in a timely fashion.The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 60% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, site visits and closeout. The Analyst will work independently on a variety of grants/contracts that range from simple to highly complex, including SEED Grants from the Maryland Department of Housing and Community Development and other Federal, State and Private Foundation awards. This role will also assist with some aspects of non-sponsored funds management and will provide backup support to the Sr Financial Analyst and Financial Analyst as needed.Specific Duties & ResponsibilitiesWork independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contracts professionals on grants/contracts.Partner with and act as point of contact with departmental and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal, state and city offices, private agencies/foundations, and commercial companies.Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.Provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other professionals within the department.Review all sponsored project proposals for GCE. Review involves accuracy, content, adherence to all relevant guidelines.Provide instruction, preparation assistance and support related to grant application procedures.Serve as liaison between GCE, subgrantees, legal, JHURA and funding agencies.Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.Manage all assigned grant submissions to ensure timeliness and accuracy.Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts, and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.Provide information and direct assistance required to complete contract and grant closeouts, as needed.Provide monthly reporting, or more frequent as required, to GCE on the status of funds received and distributed for Maryland SEED grantees.Preliminarily review proposed contracts for completeness and submit to Procurement for execution.Keep a central record of all existing departmental contracts and expiration dates. Advise and work with department directors on contract expirations and renewals as needed.Assist GCE finance team with backup processing duties, e.g., invoice processing, as required.Other duties as assigned.Special Knowledge, Skills, and AbilitiesKnowledge of accounting and budgeting theory and practices required.Ability to make independent judgments and to act on decisions on a daily basis.Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.AdditionalThis position is located in a fragrance-free office environment.This policy is a reasonable accommodation to employees with severe allergies.There are limited physical discomforts due to temperature, noise dust etc.
Minimum QualificationsBachelor's Degree.Two years of administrative/budgeting experience.Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred QualificationsThorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.Classified Title: Grants & Contracts AnalystRole/Level/Range: ATP/03/PCStarting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience)Employee group: Full TimeSchedule: Monday-Friday; 8:30a-5:00pExempt Status: ExemptLocation: Hybrid/Eastern High CampusDepartment name: Finance and AdministrationPersonnel area: University AdministrationTotal RewardsThe referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ .Education and Experience EquivalencyPlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.Applicants Completing StudiesApplicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.Background ChecksThe successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.Diversity and InclusionThe Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Accommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/ .Vaccine RequirementsJohns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine . Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status.
For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/
and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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