YERINGTON PAIUTE TRIBE
Grant Manager
YERINGTON PAIUTE TRIBE, Yerington, Nevada, United States, 89447
POSITION TITLE:
GRANT MANAGER
DEPARTMENT:
Administration
SUPERVISOR:
Deputy Administrator of Fiscal Operations
SALARY:
Level 30.0 $33.54 – Level 31.0 $35.22 - Level 32.0 $36.98 F/T 40 HR/WK
CLOSING DATE:
Open Until Filled
Under the direction of the Deputy Administrator of Fiscal Operations, the Grants Administrator provides technical accounting, budget, and other administrative support for contract and grant programs of the Yerington Paiute Tribe, including monitoring, tracking, and maintaining current draw down of funds. Prepare/track required internal and external administrative and financial reports.
DUTIES:
Provide advanced and technical accounting support work, involving varying fiscal years, for the Yerington Paiute Tribe and its grant-funded programs.
Monitor, analyze and prepare reports on financial transactions and accounting for programs funded by Federal, state, and local grants and allocations.
Monitor fiscal compliance by subcontractors and sub-recipients with various reporting periods.
Track revenues and expenditures by funding source and/or subcontract. Reconcile grant and program financial statements for submittal to the Fiscal Office by fund which may include many different grants.
Work closely with department staff, Administration, and Federal, state, and local governmental agencies.
Report financial grant information from a variety of revenue sources with many element codes. Prepare a variety of reports, statements, records, analyses, and financial compilations for Federal, state, and local regulatory agencies with various reporting periods according to specifications and program needs. Prepare grant close-outs and required reports.
Track administrative, narrative, and progress reports of grant-funded programs and submit a consolidation of all required reports to the funding agencies.
Track due dates and prepare reports for grantor agencies, verify invoices for allowable costs, and prepare grant requests for reimbursement or advances as allowable by the funding agency and directed by the department.
Review financial transactions prior to submittal to ensure compliance with the appropriate use of grant funds as set forth by the funding agency and applicable laws, regulations, and policies. Assist in recommending and implementing grant administrative and fiscal reform, both in department systems and financial compliance reporting systems.
Calculate and execute electronic and manual fund transfers from grantor financial institutions to the Yerington Paiute Tribe bank accounts. Establish and use record keeping procedures, manually and through online data entry and wire transfer systems.
Establish and maintain a schedule detailing deadline and key dates for grant reporting (financial and administrative) and update the schedule regularly for use and distribution to the Yerington Paiute Tribe programs and officials.
Assist in the closing of grants as required to ensure that all federal requirements for grant closings are followed, primarily that all reporting requirements are complete and that all funds are properly received and accounted for.
Assist with annual audit and SEFA preparation and reconciliations.
Provides excellent customer service, technical assistance, or referral services to the Yerington Paiute Tribe Departments.
Assist in developing program budgets; post budget modifications; monitor expenditures against budget no less than monthly and communicate with program Directors.
Monitor Grant drawdowns & ensure appropriate funds are drawn down as expended.
Reconcile drawdowns posted to accounting system & agency websites and remaining available funds.
Regulatory and management accounting for internal and external users including the management team, the Tribal Council, and external auditors.
Assist in ensuring the accuracy of fiscal department postings. Then perform reconciliation and maintain multiple general ledger accounts.
Assist with annual budget process, perform budget upload to MIP and Microix and then monitor budgets for under/over account activity.
Assist, prepare and maintain accounting system-generated financial reports for auditors prior to and during the annual audit before, during and after the field work for the audit is performed. Assist in preparation of financial reports for the department managers, Tribal Administrator and Tribal Council.
Prepare and submit required grant reports to funding agencies and communicate with department heads on all fiscal related issues to their specific grants/programs.
Prepare two monthly TANF invoices from monthly financial activity for reimbursement.
Complete monthly bank reconciliations.
Approve all invoices and purchase orders in Microix.
Other duties as assigned.
QUALIFICATIONS:
A Bachelor's degree or the equivalent, in accounting, finance, business administration or a related field from an accredited college or university supplemented with at least two (2) years' experience in local, state or federal government with direct exposure to grant reporting and/or compliance; or six (6) years of progressive accounting experience, at least two of which are directly related to grant accounting; or any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
Proficient in Microsoft Office Suite, accounting software (such as MIP & Microix) and related business software is preferred.
Effective presentation, written and verbal communication skills.
Possess a valid Nevada Driver’s License and be insurable.
Pass pre-employment drug screen and complete background investigation.
Excellent time management skills with the ability to organize, assess and prioritize multiple tasks, projects, and demands, and to work independently.
Possess strong verbal and written communication skills and interact effectively at all levels within the Tribe.
Broad understanding of and experience with regulatory and compliance statutes.
Ability to clearly communicate complex legal issues to non-lawyers.
Must be able to work independently with minimal supervision and manage a significant workload.
Superior judgment, ability to think critically, establish priorities and drive processes forward, and ability to work effectively on multiple initiatives concurrently.
Experience advising employees at all levels, including managers, Administration, and Tribal Council.
Versatility in working with diverse industries and organizations of varying sizes.
Strong communication skills, both written and verbal, with the ability to convey complex HR and business-related topics.
Excellent organizational skills and the ability to prioritize tasks while multitasking effectively.
The employee may occasionally be required to lift and/or carry up to 40 lbs.
HOW TO APPLY
Complete an application by contacting our Human Resources Director below.
All applications must accompany a 3-year DMV history, high school diploma/Equivalent or College Degree.
Human Resources Department
171 Campbell Lane
Yerington, NV 89447
775-783-0200 ext. 171
Fax: 775-627-9022
Job Type: Full-time
Pay: $33.54 - $36.98 per hour
Expected hours: 40 per week
Education:
High school or equivalent (Required)
Experience:
Grant Management: 2 years (Preferred)
Accounting: 6 years (Preferred)
Work Location: In person
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GRANT MANAGER
DEPARTMENT:
Administration
SUPERVISOR:
Deputy Administrator of Fiscal Operations
SALARY:
Level 30.0 $33.54 – Level 31.0 $35.22 - Level 32.0 $36.98 F/T 40 HR/WK
CLOSING DATE:
Open Until Filled
Under the direction of the Deputy Administrator of Fiscal Operations, the Grants Administrator provides technical accounting, budget, and other administrative support for contract and grant programs of the Yerington Paiute Tribe, including monitoring, tracking, and maintaining current draw down of funds. Prepare/track required internal and external administrative and financial reports.
DUTIES:
Provide advanced and technical accounting support work, involving varying fiscal years, for the Yerington Paiute Tribe and its grant-funded programs.
Monitor, analyze and prepare reports on financial transactions and accounting for programs funded by Federal, state, and local grants and allocations.
Monitor fiscal compliance by subcontractors and sub-recipients with various reporting periods.
Track revenues and expenditures by funding source and/or subcontract. Reconcile grant and program financial statements for submittal to the Fiscal Office by fund which may include many different grants.
Work closely with department staff, Administration, and Federal, state, and local governmental agencies.
Report financial grant information from a variety of revenue sources with many element codes. Prepare a variety of reports, statements, records, analyses, and financial compilations for Federal, state, and local regulatory agencies with various reporting periods according to specifications and program needs. Prepare grant close-outs and required reports.
Track administrative, narrative, and progress reports of grant-funded programs and submit a consolidation of all required reports to the funding agencies.
Track due dates and prepare reports for grantor agencies, verify invoices for allowable costs, and prepare grant requests for reimbursement or advances as allowable by the funding agency and directed by the department.
Review financial transactions prior to submittal to ensure compliance with the appropriate use of grant funds as set forth by the funding agency and applicable laws, regulations, and policies. Assist in recommending and implementing grant administrative and fiscal reform, both in department systems and financial compliance reporting systems.
Calculate and execute electronic and manual fund transfers from grantor financial institutions to the Yerington Paiute Tribe bank accounts. Establish and use record keeping procedures, manually and through online data entry and wire transfer systems.
Establish and maintain a schedule detailing deadline and key dates for grant reporting (financial and administrative) and update the schedule regularly for use and distribution to the Yerington Paiute Tribe programs and officials.
Assist in the closing of grants as required to ensure that all federal requirements for grant closings are followed, primarily that all reporting requirements are complete and that all funds are properly received and accounted for.
Assist with annual audit and SEFA preparation and reconciliations.
Provides excellent customer service, technical assistance, or referral services to the Yerington Paiute Tribe Departments.
Assist in developing program budgets; post budget modifications; monitor expenditures against budget no less than monthly and communicate with program Directors.
Monitor Grant drawdowns & ensure appropriate funds are drawn down as expended.
Reconcile drawdowns posted to accounting system & agency websites and remaining available funds.
Regulatory and management accounting for internal and external users including the management team, the Tribal Council, and external auditors.
Assist in ensuring the accuracy of fiscal department postings. Then perform reconciliation and maintain multiple general ledger accounts.
Assist with annual budget process, perform budget upload to MIP and Microix and then monitor budgets for under/over account activity.
Assist, prepare and maintain accounting system-generated financial reports for auditors prior to and during the annual audit before, during and after the field work for the audit is performed. Assist in preparation of financial reports for the department managers, Tribal Administrator and Tribal Council.
Prepare and submit required grant reports to funding agencies and communicate with department heads on all fiscal related issues to their specific grants/programs.
Prepare two monthly TANF invoices from monthly financial activity for reimbursement.
Complete monthly bank reconciliations.
Approve all invoices and purchase orders in Microix.
Other duties as assigned.
QUALIFICATIONS:
A Bachelor's degree or the equivalent, in accounting, finance, business administration or a related field from an accredited college or university supplemented with at least two (2) years' experience in local, state or federal government with direct exposure to grant reporting and/or compliance; or six (6) years of progressive accounting experience, at least two of which are directly related to grant accounting; or any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
Proficient in Microsoft Office Suite, accounting software (such as MIP & Microix) and related business software is preferred.
Effective presentation, written and verbal communication skills.
Possess a valid Nevada Driver’s License and be insurable.
Pass pre-employment drug screen and complete background investigation.
Excellent time management skills with the ability to organize, assess and prioritize multiple tasks, projects, and demands, and to work independently.
Possess strong verbal and written communication skills and interact effectively at all levels within the Tribe.
Broad understanding of and experience with regulatory and compliance statutes.
Ability to clearly communicate complex legal issues to non-lawyers.
Must be able to work independently with minimal supervision and manage a significant workload.
Superior judgment, ability to think critically, establish priorities and drive processes forward, and ability to work effectively on multiple initiatives concurrently.
Experience advising employees at all levels, including managers, Administration, and Tribal Council.
Versatility in working with diverse industries and organizations of varying sizes.
Strong communication skills, both written and verbal, with the ability to convey complex HR and business-related topics.
Excellent organizational skills and the ability to prioritize tasks while multitasking effectively.
The employee may occasionally be required to lift and/or carry up to 40 lbs.
HOW TO APPLY
Complete an application by contacting our Human Resources Director below.
All applications must accompany a 3-year DMV history, high school diploma/Equivalent or College Degree.
Human Resources Department
171 Campbell Lane
Yerington, NV 89447
775-783-0200 ext. 171
Fax: 775-627-9022
Job Type: Full-time
Pay: $33.54 - $36.98 per hour
Expected hours: 40 per week
Education:
High school or equivalent (Required)
Experience:
Grant Management: 2 years (Preferred)
Accounting: 6 years (Preferred)
Work Location: In person
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