Yale University
Licensing Compliance Manager
Yale University, New Haven, Connecticut, us, 06540
Position Title:
Licensing Compliance ProfessionalUniversity Job Title:
Licensing Compliance ManagerResponsibilities:Evaluate and audit agreements for compliance to contractual obligations. Determine the need for amendments or extensions of contracts.Coordinate with the Office of Sponsored Projects and the Office of General Counsel on contractual matters, including sponsored research agreements, corporate documentation, or any other agreements relating to Yale's intellectual property.Assist with the final review of new licenses and agreements prior to forwarding for execution. Troubleshoot inconsistencies in license language and work with licensing professionals to resolve issues. Ensure that the University signs agreements after completion of required review and approval processes.Perform analysis of potential licensee companies for Export Control management and restricted party screening using Visual Compliance.Partner with licensing professionals on past due and upcoming agreement obligations including payments, milestones, reports, and agreement termination related processes.Implement processes for reporting requirements to external university offices including the Office of General Counsel, The Medical School Deans Office, Development, and the Office of Sponsored Projects.Independently review companies, press releases, company websites, and news articles to determine whether a company has achieved milestone or change of control events and assess impact on license payments or other obligations to the University, and update internal and external-facing product pipelines.Implement processes to acquire, verify, and monitor startup company documentation including Articles of Incorporation, Bylaws, Company Charter, Stockholder's Agreement, Stock Purchase Agreement (if applicable), Cap Table, and amendments to the above contracts prior to execution. Oversee the continued collection and review of company information.Implement processes to acquire, verify, and monitor Yale's equity holding documentation. Work with the Business Manager and Investments Office to reconcile Yale's holding.Develop collaborative relationships with licensees and communicate status of licensee obligations. Adapt the University's process for invoicing revenue to reflect licensee accounts payable requirements. Create receivables to track revenue owed to Yale and to enable appropriate accounting of revenue for the University. Invoice licensees for financial and non-financial obligations to the University.Ensure that the database accurately reflects all agreements, agreement terms, and licensee compliance with obligations under such terms. Perform routine database management to ensure data integrity and accuracy.Implement and maintain strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.Coordinate with team members on inventor distribution agreement processes to ensure timely receipt and disbursal of revenues to involved stakeholders.Collaborate closely with Yale Ventures team members on budget, revenue forecasts, patent reimbursement, and related processes.May perform other duties as assigned.Required Skills:Previous demonstrated experience with agreement management, in particular the commercial aspects including financial invoices and contracting requirements.Demonstrated experience working in relational databases and transitioning between database systems. Experience implementing and working with Salesforce(r) CRM system preferred.Proficient in the understanding of contract and patent terminology related to compliance and reporting obligations. Ability to work independently and in a team environment to meet tight deadlines.Strong interpersonal & collaborative skills with a focus on excellent customer service. Establish and maintain positive relationships, communicate and comprehend instructions effectively to/from a diverse group of stakeholders, including the ability to exercise discretion and confidentiality. Address/resolve issues in relation to licensing agreements.Proven experience with gathering, organizing, and analyzing data with a high level of accuracy and attention to detail.Preferred Education:
Demonstrated experience in contract administration and transactional analysis. Demonstrated experience in data analysis tools to monitor compliance and identify trends or issues. Bachelor's degree and four or more years of relevant experience, or equivalent combination of education and experience.Work Week:
Standard (M-F equal number of hours per day)
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Licensing Compliance ProfessionalUniversity Job Title:
Licensing Compliance ManagerResponsibilities:Evaluate and audit agreements for compliance to contractual obligations. Determine the need for amendments or extensions of contracts.Coordinate with the Office of Sponsored Projects and the Office of General Counsel on contractual matters, including sponsored research agreements, corporate documentation, or any other agreements relating to Yale's intellectual property.Assist with the final review of new licenses and agreements prior to forwarding for execution. Troubleshoot inconsistencies in license language and work with licensing professionals to resolve issues. Ensure that the University signs agreements after completion of required review and approval processes.Perform analysis of potential licensee companies for Export Control management and restricted party screening using Visual Compliance.Partner with licensing professionals on past due and upcoming agreement obligations including payments, milestones, reports, and agreement termination related processes.Implement processes for reporting requirements to external university offices including the Office of General Counsel, The Medical School Deans Office, Development, and the Office of Sponsored Projects.Independently review companies, press releases, company websites, and news articles to determine whether a company has achieved milestone or change of control events and assess impact on license payments or other obligations to the University, and update internal and external-facing product pipelines.Implement processes to acquire, verify, and monitor startup company documentation including Articles of Incorporation, Bylaws, Company Charter, Stockholder's Agreement, Stock Purchase Agreement (if applicable), Cap Table, and amendments to the above contracts prior to execution. Oversee the continued collection and review of company information.Implement processes to acquire, verify, and monitor Yale's equity holding documentation. Work with the Business Manager and Investments Office to reconcile Yale's holding.Develop collaborative relationships with licensees and communicate status of licensee obligations. Adapt the University's process for invoicing revenue to reflect licensee accounts payable requirements. Create receivables to track revenue owed to Yale and to enable appropriate accounting of revenue for the University. Invoice licensees for financial and non-financial obligations to the University.Ensure that the database accurately reflects all agreements, agreement terms, and licensee compliance with obligations under such terms. Perform routine database management to ensure data integrity and accuracy.Implement and maintain strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.Coordinate with team members on inventor distribution agreement processes to ensure timely receipt and disbursal of revenues to involved stakeholders.Collaborate closely with Yale Ventures team members on budget, revenue forecasts, patent reimbursement, and related processes.May perform other duties as assigned.Required Skills:Previous demonstrated experience with agreement management, in particular the commercial aspects including financial invoices and contracting requirements.Demonstrated experience working in relational databases and transitioning between database systems. Experience implementing and working with Salesforce(r) CRM system preferred.Proficient in the understanding of contract and patent terminology related to compliance and reporting obligations. Ability to work independently and in a team environment to meet tight deadlines.Strong interpersonal & collaborative skills with a focus on excellent customer service. Establish and maintain positive relationships, communicate and comprehend instructions effectively to/from a diverse group of stakeholders, including the ability to exercise discretion and confidentiality. Address/resolve issues in relation to licensing agreements.Proven experience with gathering, organizing, and analyzing data with a high level of accuracy and attention to detail.Preferred Education:
Demonstrated experience in contract administration and transactional analysis. Demonstrated experience in data analysis tools to monitor compliance and identify trends or issues. Bachelor's degree and four or more years of relevant experience, or equivalent combination of education and experience.Work Week:
Standard (M-F equal number of hours per day)
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