Ocean State Job Lot
Real Estate Administration Manager
Ocean State Job Lot, North Kingstown, Rhode Island, us, 02852
Company Overview:
Ocean State Job Lot (“OSJL” and “Company”) is a leading $850+ million general merchandise retailer operating over 150 stores in the Northeast and a $75+ million shopping center business with OSJL as the anchor tenant in over 50% of its centers. At OSJL, we are committed to providing exceptional value to our customers while championing positive change in our communities and inspiring a more responsible model for retail.
Job Description:
The Real Estate Administration Manager role at OSJL manages and administers leases and related agreements across the entire real estate portfolio. This includes, but is not limited to, tracking lease status, rents, landlord/tenant relations, and payables/receivables (i.e., common area maintenance, real estate taxes) for all OSJL properties. The role also collaborates on related projects and initiatives, liaising with internal departments and external parties.
Key Responsibilities:
Manage and ensure that OSJL’s real estate portfolio operates smoothly by meticulously managing lease lifecycles and ensuring high-level customer service.
Act as a liaison between internal and external stakeholders.
Manage lease and property documentation. Ensure lease compliance through documentation management, prioritization, and schedule creation, serving as a liaison between internal departments (i.e., Real Estate, Legal, Finance, Property Development) and external parties (i.e., landlords, tenants, vendors).
Oversee and create billings for rent, utilities, payables/receivables, CAM, taxes, insurance, and other financial obligations, tracking them within lease or designated databases.
Maintain, manage, and update lease and property data in Integrated Workplace Management System (“IWMS”) and other relevant software.
Generate and ensure accurate lease agreements and abstracts for new and existing properties.
Audit and analyze lease and property documents, identifying discrepancies, and implementing solutions.
Manage requests and track lease/property documents (i.e, estoppels, certificates of insurance, commencement memoranda, SNDA agreements).
Certify, generate, and organize rent rolls, inputting data into IWMS, and rectifying discrepancies.
Respond promptly to internal inquiries and landlord/tenant letters.
Review landlord reconciliations, create real estate tax reconciliations/billings for tenants, and manage tax assessment appeals (with external partners).
Generate sales reports to landlords (as required).
Disseminate reports regularly.
Manage associate performance, write performance reviews, and provide coaching and feedback. As needed, delegate work and follow up with team members to confirm timely completion of tasks.
Assist with hiring, coaching, and disciplinary actions for team members as well as train new team members and act as a mentor to develop new teammates.
Qualifications:
Bachelor’s Degree and/or 5 or more years of relevant work experience or any similar combination of education and experience (background in real estate, finance, legal, property management) is required.
2 or more years of supervisory experience is preferred.
Ability to understand and interpret complex real estate and lease terminology is required.
Proficient with Microsoft Office and Google platform (i.e., Sites, Slides, Drive, Docs, Sheets).
Proficient with accounting, property management, and real estate software programs (e.g. Manhattan, Oracle).
Ability to work independently with minimal supervision.
Effective and efficient time management skills.
Detail oriented, organized and thorough.
Demonstrated ability to communicate effectively both verbally and in writing with all levels of leadership.
Work Environment:
Works primarily in a climate controlled environment with minimal safety and health hazard potential.
Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position. Leadership has the right to revise this job description at any time. The job description is not a contract, either express or implied. You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.
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Ocean State Job Lot (“OSJL” and “Company”) is a leading $850+ million general merchandise retailer operating over 150 stores in the Northeast and a $75+ million shopping center business with OSJL as the anchor tenant in over 50% of its centers. At OSJL, we are committed to providing exceptional value to our customers while championing positive change in our communities and inspiring a more responsible model for retail.
Job Description:
The Real Estate Administration Manager role at OSJL manages and administers leases and related agreements across the entire real estate portfolio. This includes, but is not limited to, tracking lease status, rents, landlord/tenant relations, and payables/receivables (i.e., common area maintenance, real estate taxes) for all OSJL properties. The role also collaborates on related projects and initiatives, liaising with internal departments and external parties.
Key Responsibilities:
Manage and ensure that OSJL’s real estate portfolio operates smoothly by meticulously managing lease lifecycles and ensuring high-level customer service.
Act as a liaison between internal and external stakeholders.
Manage lease and property documentation. Ensure lease compliance through documentation management, prioritization, and schedule creation, serving as a liaison between internal departments (i.e., Real Estate, Legal, Finance, Property Development) and external parties (i.e., landlords, tenants, vendors).
Oversee and create billings for rent, utilities, payables/receivables, CAM, taxes, insurance, and other financial obligations, tracking them within lease or designated databases.
Maintain, manage, and update lease and property data in Integrated Workplace Management System (“IWMS”) and other relevant software.
Generate and ensure accurate lease agreements and abstracts for new and existing properties.
Audit and analyze lease and property documents, identifying discrepancies, and implementing solutions.
Manage requests and track lease/property documents (i.e, estoppels, certificates of insurance, commencement memoranda, SNDA agreements).
Certify, generate, and organize rent rolls, inputting data into IWMS, and rectifying discrepancies.
Respond promptly to internal inquiries and landlord/tenant letters.
Review landlord reconciliations, create real estate tax reconciliations/billings for tenants, and manage tax assessment appeals (with external partners).
Generate sales reports to landlords (as required).
Disseminate reports regularly.
Manage associate performance, write performance reviews, and provide coaching and feedback. As needed, delegate work and follow up with team members to confirm timely completion of tasks.
Assist with hiring, coaching, and disciplinary actions for team members as well as train new team members and act as a mentor to develop new teammates.
Qualifications:
Bachelor’s Degree and/or 5 or more years of relevant work experience or any similar combination of education and experience (background in real estate, finance, legal, property management) is required.
2 or more years of supervisory experience is preferred.
Ability to understand and interpret complex real estate and lease terminology is required.
Proficient with Microsoft Office and Google platform (i.e., Sites, Slides, Drive, Docs, Sheets).
Proficient with accounting, property management, and real estate software programs (e.g. Manhattan, Oracle).
Ability to work independently with minimal supervision.
Effective and efficient time management skills.
Detail oriented, organized and thorough.
Demonstrated ability to communicate effectively both verbally and in writing with all levels of leadership.
Work Environment:
Works primarily in a climate controlled environment with minimal safety and health hazard potential.
Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other job duties and tasks, some of which may be essential to the position. Leadership has the right to revise this job description at any time. The job description is not a contract, either express or implied. You are an at-will employee, meaning either you or the Company may terminate your employment at any time, with or without notice.
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