San Bernardino County
Contracts Development/Administrative Support Analyst*
San Bernardino County, Los Angeles, California, United States,
Be an agent of change and make a difference in delivering health and wellness to millions of residents.Join a team that is
passionate
about the services they provide and is committed to making a difference throughout San Bernardino County.The
San Bernardino County Department of Behavioral Health
invites qualified professionals to apply for the position of
Contracts Development/Administrative Support Analyst
who support contracts and organizational analysis functions within the Department of Behavioral Health (DBH). Incumbents will conduct analytical studies for a number of departmental operations, make recommendations to management, and support the implementation of solutions.* Official Title:
Staff Analyst IIDepartment Overview:
The
Department of Behavioral Health (DBH)
is responsible for providing mental health and substance use disorder services to county residents who are experiencing major mental illness or substance abuse related issues. DBH provides mental health and substance use disorder prevention and treatment services to all age groups, with a primary emphasis on treating children/youth who may be seriously emotionally disturbed, adults who are experiencing a serious and persistent mental illness, and individuals who are experiencing substance use disorders.Immediate vacancies currently exist in the Administrative Services Division; please indicate your availability for referral to each unit listed below in the Supplemental Questionnaire.Contracts Development Analyst:
Coordinates with department subject matter experts for the timely development, review, and completion of various contracts, agreements, MOU’s, applications, and related materials for approval by the appropriate signature authority.Gathers information to prepare solicitation materials (e.g. Proposals, Request for Applications, Request for Qualification, Solicitations for Interest, Non-Competitive and Sole Source). Works with program for development of evaluation guidelines.Facilitates/Conducts solicitation conferences on behalf of the department, gathering questions and responses for subsequent release. Completing any additional amendment or addendums.Coordinates/facilitates the evaluation of proposals and/or applications with internal and independent reviewers as appropriate. Receives committee recommendations and issues appropriate notices.Facilitates and participates in the negotiation of contracts terms and conditions between the department subject matter experts and contractors; facilitates negotiation sessions to ensure best practices and ethical procurement practices are followed. Issues required notices, collects needed required documentation and conducts follow-up as required.Draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, proposers/contractors, Risk Management or County Counsel and other applicable parties; coordinate the approval process including the development of Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval.Consistent and ongoing monitoring of the approval process of submitted documents; advising program/fiscal on issues or concerns that may impact final contract execution.This position may act as a contract monitor. Monitoring duties may include the monitoring of contract administrative terms and conditions.May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination.Performs other duties of a similar nature and level as assigned.Administrative Support Analyst:
Troubleshoots and provides support in resolving issues and discrepancies with contracts and/or program-related administrative issues; facilitates and/or attends meetings; participates and/or facilitates responses to inquiries from internal staff, facilitates and maintains communication with fiscal/program providing support and timely information.Ensures timely responses and conducts appropriate follow-up with program staff on review and approval of agreements, Board Agenda Items, contracts, grants, MOUs, and procurements advisement, status and needed actions.Coordinates administrative activities including but not limited to fiscal operations, budget preparation, review financial data upon submission to ensure conformance with established guidelines, assist with required budget analysis, developments, monitoring, and updates from programs, etc.Participates in various meetings and presents requested and independently gathered data to assist management in making administrative and operational decisions.Serves as resource/liaison person between Contracts Administration, Fiscal Services, Program and Executive staff, and effectively communicates verbally and/or in writing to all on the status of items.Coordinates with all relevant department program/units and others as needed to solve mutual problems, complete assignments and/or exchange information.Obtains rapid responses from programs on ad hoc reports and special project inquiries; assurance of timely reviews, feedback, and/or decisions from programs as required.May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination.Performs other duties of a similar nature and level as assigned.CONDITIONS OF EMPLOYMENT
Travel
throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.Pre-Employment Process:
Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidates selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check.Sponsorship:
San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.Minimum Qualifications:
These positions require
both
education and experience; to advance in the process applicants must meet one of the three options for Experience
and
one of the two options for Education:REQUIRED EXPERIENCE
(must meet one of the following options):Option 1:
Must possess eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management.Option 2:
Must possess two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management.Option 3:
Must possess two (2) years of experience as a
Staff Analyst II Trainee
in San Bernardino County.REQUIRED EDUCATION
(must meet one of the following options):Option 1:
Bachelor's degree
in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.Option 2:
Associate’s degree
in public/business administration, behavioral/social science, accounting/finance or other relevant field of study
AND
two (2) years of
experience
supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties.Important Notes Regarding Qualifying Education and Experience:Qualifying degrees or coursework
must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education.General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying.Ideal Candidates:
Ideal candidates will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is
highly desired.Desired knowledge and skills include:An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance.Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents, legally binding agreements/contracts, and compelling grant application proposals.Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance.The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines.Proficient with procurement management systems, such as ePro, and SAP contract management modules.There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience, as only the most highly qualified applicants will be referred to the Department.If you require technical assistance, please click
HERE
to review the Government Jobs online application guide, or contact their Toll-Free Applicant Support line at (855) 524-5627.EEO/ADA:
San Bernardino County is an
Equal Employment Opportunity (EEO)
and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
#J-18808-Ljbffr
passionate
about the services they provide and is committed to making a difference throughout San Bernardino County.The
San Bernardino County Department of Behavioral Health
invites qualified professionals to apply for the position of
Contracts Development/Administrative Support Analyst
who support contracts and organizational analysis functions within the Department of Behavioral Health (DBH). Incumbents will conduct analytical studies for a number of departmental operations, make recommendations to management, and support the implementation of solutions.* Official Title:
Staff Analyst IIDepartment Overview:
The
Department of Behavioral Health (DBH)
is responsible for providing mental health and substance use disorder services to county residents who are experiencing major mental illness or substance abuse related issues. DBH provides mental health and substance use disorder prevention and treatment services to all age groups, with a primary emphasis on treating children/youth who may be seriously emotionally disturbed, adults who are experiencing a serious and persistent mental illness, and individuals who are experiencing substance use disorders.Immediate vacancies currently exist in the Administrative Services Division; please indicate your availability for referral to each unit listed below in the Supplemental Questionnaire.Contracts Development Analyst:
Coordinates with department subject matter experts for the timely development, review, and completion of various contracts, agreements, MOU’s, applications, and related materials for approval by the appropriate signature authority.Gathers information to prepare solicitation materials (e.g. Proposals, Request for Applications, Request for Qualification, Solicitations for Interest, Non-Competitive and Sole Source). Works with program for development of evaluation guidelines.Facilitates/Conducts solicitation conferences on behalf of the department, gathering questions and responses for subsequent release. Completing any additional amendment or addendums.Coordinates/facilitates the evaluation of proposals and/or applications with internal and independent reviewers as appropriate. Receives committee recommendations and issues appropriate notices.Facilitates and participates in the negotiation of contracts terms and conditions between the department subject matter experts and contractors; facilitates negotiation sessions to ensure best practices and ethical procurement practices are followed. Issues required notices, collects needed required documentation and conducts follow-up as required.Draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, proposers/contractors, Risk Management or County Counsel and other applicable parties; coordinate the approval process including the development of Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval.Consistent and ongoing monitoring of the approval process of submitted documents; advising program/fiscal on issues or concerns that may impact final contract execution.This position may act as a contract monitor. Monitoring duties may include the monitoring of contract administrative terms and conditions.May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination.Performs other duties of a similar nature and level as assigned.Administrative Support Analyst:
Troubleshoots and provides support in resolving issues and discrepancies with contracts and/or program-related administrative issues; facilitates and/or attends meetings; participates and/or facilitates responses to inquiries from internal staff, facilitates and maintains communication with fiscal/program providing support and timely information.Ensures timely responses and conducts appropriate follow-up with program staff on review and approval of agreements, Board Agenda Items, contracts, grants, MOUs, and procurements advisement, status and needed actions.Coordinates administrative activities including but not limited to fiscal operations, budget preparation, review financial data upon submission to ensure conformance with established guidelines, assist with required budget analysis, developments, monitoring, and updates from programs, etc.Participates in various meetings and presents requested and independently gathered data to assist management in making administrative and operational decisions.Serves as resource/liaison person between Contracts Administration, Fiscal Services, Program and Executive staff, and effectively communicates verbally and/or in writing to all on the status of items.Coordinates with all relevant department program/units and others as needed to solve mutual problems, complete assignments and/or exchange information.Obtains rapid responses from programs on ad hoc reports and special project inquiries; assurance of timely reviews, feedback, and/or decisions from programs as required.May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination.Performs other duties of a similar nature and level as assigned.CONDITIONS OF EMPLOYMENT
Travel
throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.Pre-Employment Process:
Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidates selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check.Sponsorship:
San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.Minimum Qualifications:
These positions require
both
education and experience; to advance in the process applicants must meet one of the three options for Experience
and
one of the two options for Education:REQUIRED EXPERIENCE
(must meet one of the following options):Option 1:
Must possess eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management.Option 2:
Must possess two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management.Option 3:
Must possess two (2) years of experience as a
Staff Analyst II Trainee
in San Bernardino County.REQUIRED EDUCATION
(must meet one of the following options):Option 1:
Bachelor's degree
in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.Option 2:
Associate’s degree
in public/business administration, behavioral/social science, accounting/finance or other relevant field of study
AND
two (2) years of
experience
supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties.Important Notes Regarding Qualifying Education and Experience:Qualifying degrees or coursework
must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education.General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying.Ideal Candidates:
Ideal candidates will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is
highly desired.Desired knowledge and skills include:An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance.Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents, legally binding agreements/contracts, and compelling grant application proposals.Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance.The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines.Proficient with procurement management systems, such as ePro, and SAP contract management modules.There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience, as only the most highly qualified applicants will be referred to the Department.If you require technical assistance, please click
HERE
to review the Government Jobs online application guide, or contact their Toll-Free Applicant Support line at (855) 524-5627.EEO/ADA:
San Bernardino County is an
Equal Employment Opportunity (EEO)
and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
#J-18808-Ljbffr