Asset Management Supervisor Vallecitos Water District

This position is open until filled and applications will be accepted until there are a sufficient number of highly qualified applicants from which to make a selection. Interviews may be conducted throughout the recruitment process and this opening may close at any time. Candidates should

submit their application materials online

as soon as possible to ensure consideration.

Salary: $108,440 – $145,319 annually

Hybrid telecommute schedule may be available after successful completion of introductory period.

Definition

Under general supervision, plans, organizes, directs, coordinates, and oversees the activities of the infrastructure asset management program for water, wastewater, and reclaimed water systems; records and predicts asset reliability; assists with capital project prioritization and asset renewal and replacement schedules; directs and coordinates consultants for rehabilitation projects; makes recommendations for action and assists in the development and implementation of policy, procedure, and department budget; performs related duties as required.

Essential FunctionsEssential functions include, but are not limited to, the following:

Plans, assigns, supervises, reviews, and evaluates the work of assigned staff; provides staff training and development; assists in the selection of staff; reviews work for accuracy and compliance with department standards; studies and standardizes procedures to improve department efficiency; participates in necessary disciplinary actions; writes performance appraisals; ensures high level of customer service; assists staff in resolving problems; ensures safe work methods are followed and appropriate safety precautions and equipment are utilized; and conducts safety meetings;

Establishes and oversees the infrastructure asset management department, including supervising GIS and CMMS staff; develops and implements asset management program, policies, and procedures related to water distribution, wastewater collection, and reclaimed water systems, including pipeline assessment program;

Identifies department priorities and goals; utilizes program management tools and best practices to meet District needs; assists in the preparation of cost projections for the department budget and monitors expenditures;

Compiles data from multiple sources, including maps, CMMS applications, GIS analysis, field reports, financial documents, and maintenance records; assembles asset management data records, such as asset codes, catalogs, life cycle costs, and priorities; identifies and tracks existing and new assets such as pipelines, valves, tanks, reservoirs, pump stations, and other appurtenances;

Manages consultants and outside contracts for assessment projects, cathodic protection, and mapping services; communicates and coordinates department activities with other District staff, management, and other affected stakeholders; provides technical assistance to other departments and District personnel; attends and makes presentations to District committees, commissions, and Board of Directors;

Analyzes statistical data, such as maintenance schedules, repair frequency and cost, inventory life cycles, and District growth plans; recommends maintenance, repair, and replacement schedules; assists management in identifying infrastructure priorities;

Holds regular meetings with staff to communicate expectations, receive feedback, resolve problems, develop trusting relationships, provide motivation and employee recognition, stay abreast of staff’s work activities, and provide required resources for work assignments;

Establish and maintain cooperative working relationships with co-workers, outside agencies, and the public;

Regular attendance and adherence to prescribed work schedule to conduct job responsibilities;

Observes safe work practices and safety methods; performs other duties as assigned.

Ideal Candidate

The ideal Asset Management Supervisor has prior experience and knowledge on the principles and practices of employee supervision. The ideal candidate also has experience with the practices and techniques of asset management, GIS, CMMS, and/or database management. Experience in overseeing contractors is preferred.

Candidates with demonstrated experience identifying and improving business processes for a department are preferred. Related to that, the ideal Asset Management Supervisor can implement new processes by identifying resources, getting buy-in & feedback from stakeholders, and putting into practice. This position works with a wide variety of District staff and stakeholders and must be able to maintain effective working relationships.

Knowledge, Skills, and Abilities

Knowledge of:

Principles and practices of employee supervision including selection, training, work evaluation, and discipline;

Principles, practices, methods, and techniques of asset management, GIS, CMMS, and database management;

Principles and practices of research and statistical analysis;

GIS software and equipment, such as ArcGIS and AutoCAD; CMMS software;

Principles and practices of project management, contract management, and risk assessment;

Methods and techniques for data collecting, record keeping, and report preparation and writing;

Relevant occupational health and safety regulations and guidelines; safe work methods and safety practices relevant to the work.

Ability to:

Plan, organize, assign, direct, review, and evaluate the work of assigned staff;

Perform a variety of tasks related to asset management programs; plan, organize, implement, and manage projects and studies;

Collect, format, and enter data into GIS and CMMS databases;

Interpret and analyze data to identify patterns, make projections and recommendations, and form independent judgments;

Read and understand blueprints, maps, and civil engineering plans and specifications;

Communicate clearly and concisely, both orally and in writing;

Establish and maintain effective working relationships with other employees and those contacted in the course of the work.

Education & Experience

Any combination of education or experience that would likely provide the necessary knowledge and abilities is qualifying. A typical way to obtain these knowledge and abilities would be: high school graduation or equivalent, and; three years of increasingly responsible asset management experience, with at least one year in a lead or supervisory role preferred. Related experience with water, sewer, roadways, or other public infrastructure preferred. Advanced coursework in engineering, statistics, GIS, infrastructure management, or closely related field is desirable.

Licenses, Certificates, and Special Requirements

None required; however, position-related certificates and licenses will be noted.

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