Aston Carter
Office Manager
Aston Carter, Columbia, Maryland, United States, 21046
Aston Carter Office Manager Columbia, Maryland Apply Now
A 35-person Architecture and Engineering firm is seeking a strong organizational leader as Office Manager for their Columbia, MD headquarters. The candidate should have strong interpersonal and organizational skills with a passion for serving. Communication skills, including welcoming and phone responsibilities as well as office-wide written communication, are imperative. Knowledge of the industry and local community is appreciated. Reports directly to the ownership team.Responsibilities include:Back up for answering and directing incoming calls when the receptionist is awayVendor and office interface, scheduling, and coordination (security, internet/phone, copiers, cleaning, maintenance, HOA and neighboring tenants, product vendors and library)Special event planning (vendor lunches, happy hours, holiday parties)Payroll and invoicing – back up support to firm accountant (new project set up, lien releases, special invoice assistance)Recurring business office bills related to physical office and firm records (business licenses, personal licenses, service subscriptions)Maintain and modify employee records and files (personnel files, phone lists, employee PTO)Onboarding new employees (less than 5 a year) (1st day training, benefits set up)Administration of employee expense sheetsAdministration of employee time sheets/payroll assistanceNotaryFoster firm cultureSpecial clerical support to ownership (word processing and document support)Hard SkillsOffice ManagementAdministrativeExcel - UniNetSoft SkillsInterpersonal SkillsOrganizational SkillsCommunication SkillsJob TypeThis is a permanent position.Work SiteThis is a fully on-site position in Columbia, Maryland. Full time on site - small architectural firm of about 35 employees. 8:30-5:30 in office.About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.Diversity, Equity & InclusionAt Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:Maintaining an inclusive environment through persistent self-reflectionBuilding a culture of care, engagement, and recognition with clear outcomesEnsuring growth opportunities for our peopleThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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A 35-person Architecture and Engineering firm is seeking a strong organizational leader as Office Manager for their Columbia, MD headquarters. The candidate should have strong interpersonal and organizational skills with a passion for serving. Communication skills, including welcoming and phone responsibilities as well as office-wide written communication, are imperative. Knowledge of the industry and local community is appreciated. Reports directly to the ownership team.Responsibilities include:Back up for answering and directing incoming calls when the receptionist is awayVendor and office interface, scheduling, and coordination (security, internet/phone, copiers, cleaning, maintenance, HOA and neighboring tenants, product vendors and library)Special event planning (vendor lunches, happy hours, holiday parties)Payroll and invoicing – back up support to firm accountant (new project set up, lien releases, special invoice assistance)Recurring business office bills related to physical office and firm records (business licenses, personal licenses, service subscriptions)Maintain and modify employee records and files (personnel files, phone lists, employee PTO)Onboarding new employees (less than 5 a year) (1st day training, benefits set up)Administration of employee expense sheetsAdministration of employee time sheets/payroll assistanceNotaryFoster firm cultureSpecial clerical support to ownership (word processing and document support)Hard SkillsOffice ManagementAdministrativeExcel - UniNetSoft SkillsInterpersonal SkillsOrganizational SkillsCommunication SkillsJob TypeThis is a permanent position.Work SiteThis is a fully on-site position in Columbia, Maryland. Full time on site - small architectural firm of about 35 employees. 8:30-5:30 in office.About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.Diversity, Equity & InclusionAt Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:Maintaining an inclusive environment through persistent self-reflectionBuilding a culture of care, engagement, and recognition with clear outcomesEnsuring growth opportunities for our peopleThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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