Kuraray America, Inc.
Business Administrator - Turn 10 Studios
Kuraray America, Inc., Redmond, Washington, United States, 98052
Turn 10, the XBOX Gaming Studio that makes Forza Motorsport, is looking for a detail-oriented, enthusiastic, and energetic Business Administrator to join our team! The ideal candidate for this position will be highly collaborative, working directly for the Chief of Staff and supporting overall operations of the Studio. This individual will thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners. If you can handle a high energy, fast-paced environment and are excited about the opportunity to influence the Gaming industry as an administrator, this job is for you!This role reports to the Chief of Staff who leads the Studio Operations team, functions as the Studio's Business Administrator, managing and overseeing the vendor administrative staff, including their day-to-day tasks and responsibilities as well as their long term projects. This position acts as point of contact and provides team support for a large Studio comprised of several hundred individuals including Microsoft employees, vendors, and interns.This role is based at the Turn 10 Studio in Redmond, Washington.
Responsibilities
Calendar Management
Provides strategic calendar management and time planning support for manager(s) (e.g., Studio Leadership Team members). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads). Collaborates with administrative staff, Business Managers, Human Resources to enable decision-making processes. Engages with leader and stakeholders/business partners (e.g., Communications Team, Chiefs of Staff from other Studios, Business Managers, Human Resources [HR]) to cascade information as needed. May attend meetings and/or ensure follow-up as needed.Cross-Functional Collaboration and Communication
Build relationships with stakeholders across Studio verticals and within the Gaming Admin community. Serves as a liaison between executives and teams. Gathers information from partners across the organization (e.g., business managers, finance partners, vertical leads) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties. Represents their leader(s) and Microsoft.
Discipline Growth and Development
Begins to provide leadership within the discipline and participates in the Business Support community. Onboards and trains new Business Support staff as needed. Engages in career development and trainings. Identifies and aligns growth opportunities for self and team. Develops and shares best practices and insights. Supports team building.
Leadership
Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self reflection.
Team Management Support
Facilitates team experience activities. Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Provides additional support for intern and university recruitment for the broader organization (e.g., planning, placement). Lands onboarding activities (e.g., ordering new-hire equipment, setting up workstations) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Connects new hires with the right stakeholders. Provides additional support for executive onboarding.
Event Coordination and Logistics
Owns the coordination, logistics, and direction for events. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule). Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and escalates to Business Support staff as needed. Collaborates and coordinates with stakeholders to set up events, as needed.
Project Ownership
Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business. Takes accountability for project outcomes and drives stakeholder accountability through consistent communication. Identifies impacts and risks across the organization and communicates these to partners and key stakeholders.
Resource Management
Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. Partners with Finance to own expense management including documentation (e.g., purchase orders [POs], receipts). Identifies and resolves expense and supply related issues. May serve as interim approver for finance approvals.
Rhythm of Business (ROB)
Understands and helps to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence. Executes meeting cadence around the ROB of the leader.
Space Management and Planning
Maintains and manages up-to-date space-management processes and team spaces (e.g., office locations/desk assignments). Coordinates large-scale space requests (e.g., annual office restacks).
Travel Management
Manages travel arrangements (e.g., accommodations, transportation) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities. Acts as a stand-by resource to address issues/escalations during business travel.
Other
Partner with the Chief of Staff to help develop, drive, and implement Studio policies as applicable to the function and efficiency of the administrative team.Embody our culture and values.Qualifications
Required Qualifications
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Preferred Qualifications
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Communications) or equivalent experience.2+ years experience using Microsoft productivity software including Word, Outlook, PowerPoint, and Excel.2+ years experience serving as mentor to others.3+ years experience reviewing and managing administrative budgets.1+ years experience with Microsoft internal tools such as Employee Central, iCIMS, MyExpense, MyOrder and SharePoint.Able to work independently and with discretion.Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.Detail-oriented with problem-solving and troubleshooting skills.Ability to be flexible and work efficiently with little to no guidance in a fast-paced environment.Ability to maintain confidentiality and use discretion and judgment at all times.Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $27.40 - $46.49 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $37.84 - $52.98 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-payMicrosoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.#J-18808-Ljbffr
Responsibilities
Calendar Management
Provides strategic calendar management and time planning support for manager(s) (e.g., Studio Leadership Team members). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads). Collaborates with administrative staff, Business Managers, Human Resources to enable decision-making processes. Engages with leader and stakeholders/business partners (e.g., Communications Team, Chiefs of Staff from other Studios, Business Managers, Human Resources [HR]) to cascade information as needed. May attend meetings and/or ensure follow-up as needed.Cross-Functional Collaboration and Communication
Build relationships with stakeholders across Studio verticals and within the Gaming Admin community. Serves as a liaison between executives and teams. Gathers information from partners across the organization (e.g., business managers, finance partners, vertical leads) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties. Represents their leader(s) and Microsoft.
Discipline Growth and Development
Begins to provide leadership within the discipline and participates in the Business Support community. Onboards and trains new Business Support staff as needed. Engages in career development and trainings. Identifies and aligns growth opportunities for self and team. Develops and shares best practices and insights. Supports team building.
Leadership
Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self reflection.
Team Management Support
Facilitates team experience activities. Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Provides additional support for intern and university recruitment for the broader organization (e.g., planning, placement). Lands onboarding activities (e.g., ordering new-hire equipment, setting up workstations) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Connects new hires with the right stakeholders. Provides additional support for executive onboarding.
Event Coordination and Logistics
Owns the coordination, logistics, and direction for events. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule). Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and escalates to Business Support staff as needed. Collaborates and coordinates with stakeholders to set up events, as needed.
Project Ownership
Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business. Takes accountability for project outcomes and drives stakeholder accountability through consistent communication. Identifies impacts and risks across the organization and communicates these to partners and key stakeholders.
Resource Management
Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. Partners with Finance to own expense management including documentation (e.g., purchase orders [POs], receipts). Identifies and resolves expense and supply related issues. May serve as interim approver for finance approvals.
Rhythm of Business (ROB)
Understands and helps to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence. Executes meeting cadence around the ROB of the leader.
Space Management and Planning
Maintains and manages up-to-date space-management processes and team spaces (e.g., office locations/desk assignments). Coordinates large-scale space requests (e.g., annual office restacks).
Travel Management
Manages travel arrangements (e.g., accommodations, transportation) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities. Acts as a stand-by resource to address issues/escalations during business travel.
Other
Partner with the Chief of Staff to help develop, drive, and implement Studio policies as applicable to the function and efficiency of the administrative team.Embody our culture and values.Qualifications
Required Qualifications
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Preferred Qualifications
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Communications) or equivalent experience.2+ years experience using Microsoft productivity software including Word, Outlook, PowerPoint, and Excel.2+ years experience serving as mentor to others.3+ years experience reviewing and managing administrative budgets.1+ years experience with Microsoft internal tools such as Employee Central, iCIMS, MyExpense, MyOrder and SharePoint.Able to work independently and with discretion.Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.Detail-oriented with problem-solving and troubleshooting skills.Ability to be flexible and work efficiently with little to no guidance in a fast-paced environment.Ability to maintain confidentiality and use discretion and judgment at all times.Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $27.40 - $46.49 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $37.84 - $52.98 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-payMicrosoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.#J-18808-Ljbffr