Quantech Services, Inc.
Administrative Associate
Quantech Services, Inc., Chantilly, Virginia, United States, 22021
Job TitleAdministrative Associate
Functional TitleAdministrative Assistant
LocationChantilly - VA - Chantilly, VA US (Primary)
EducationHigh School Level Degree
Job TypeFull-time
Job DescriptionThe Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates/Offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.
Tasks:
Maintain a schedule of appointments for a manager or office
Answer routine telephone calls, direct calls and take messages
Greet and escort visitors
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
Arrange for the delivery of outgoing mail/packages with the mailroom
Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
Draft, proofread, edit and coordinate correspondence
Perform research and retrieve information from databases and other resources
Maintain tracking records and filing systems; archive files
Maintain, update and serve as focal point for databases or spreadsheets
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Participate in meetings and events: may serve as recorder and may present position-related information
Prepare access rosters and request security clearance transfers
Assist in ordering supplies/equipment and arranging for office equipment repairs
Perform administrative back up support for other offices
Recommend innovative processes to improve the efficiency and effectiveness of the office
Compose written communication in response to complex customer queries
Prepare routine status reports and track office-related metrics
Manage routine website content updates and coordinate more complex website changes with webmaster
Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Attend meetings, events, and forums
Assist in maintaining inventories, records, and receipts
Coordinate office renovations and relocation activities
Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
Draft and/or provide critical/final review of correspondence
Draft documents such as instructions, spreadsheets, presentations and reports
Build briefing packages and present information
Analyze metrics and provide summary to senior management
Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
Job RequirementsDesired Skill Set:
Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
Demonstrated experience to participate productively as a contributing member in a team environment
Demonstrated ability to be discreet and maintain confidentiality
Demonstrated experience in the use of Microsoft Office and standard computer applications
Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
Education:High School Diploma OR GED Equivalent and 7 years relevant experience
Clearance:Active TS/SCI clearance, with CI Poly
Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
Physical DemandsThis is largely a sedentary role mostly sitting; however, some filing may be required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.
Mental Demands:Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.
Security clearance requiredTSSCI CI Poly
Travel0 - 10%
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Functional TitleAdministrative Assistant
LocationChantilly - VA - Chantilly, VA US (Primary)
EducationHigh School Level Degree
Job TypeFull-time
Job DescriptionThe Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates/Offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.
Tasks:
Maintain a schedule of appointments for a manager or office
Answer routine telephone calls, direct calls and take messages
Greet and escort visitors
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
Arrange for the delivery of outgoing mail/packages with the mailroom
Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
Draft, proofread, edit and coordinate correspondence
Perform research and retrieve information from databases and other resources
Maintain tracking records and filing systems; archive files
Maintain, update and serve as focal point for databases or spreadsheets
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Participate in meetings and events: may serve as recorder and may present position-related information
Prepare access rosters and request security clearance transfers
Assist in ordering supplies/equipment and arranging for office equipment repairs
Perform administrative back up support for other offices
Recommend innovative processes to improve the efficiency and effectiveness of the office
Compose written communication in response to complex customer queries
Prepare routine status reports and track office-related metrics
Manage routine website content updates and coordinate more complex website changes with webmaster
Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Attend meetings, events, and forums
Assist in maintaining inventories, records, and receipts
Coordinate office renovations and relocation activities
Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
Draft and/or provide critical/final review of correspondence
Draft documents such as instructions, spreadsheets, presentations and reports
Build briefing packages and present information
Analyze metrics and provide summary to senior management
Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
Job RequirementsDesired Skill Set:
Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
Demonstrated experience to participate productively as a contributing member in a team environment
Demonstrated ability to be discreet and maintain confidentiality
Demonstrated experience in the use of Microsoft Office and standard computer applications
Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
Education:High School Diploma OR GED Equivalent and 7 years relevant experience
Clearance:Active TS/SCI clearance, with CI Poly
Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
Physical DemandsThis is largely a sedentary role mostly sitting; however, some filing may be required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.
Mental Demands:Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.
Security clearance requiredTSSCI CI Poly
Travel0 - 10%
#J-18808-Ljbffr