City of Roanoke
Deputy Director of Police Administration
City of Roanoke, Roanoke, Virginia, United States, 24000
Description
The City of Roanoke Police Department is seeking an energetic individual to serve as the Deputy Director of Police Administration to coordinate and supervise the Department’s fiscal functions (assure compliance with existing budgets, develop budget documents under the direction of the Chief of Police and the Services Deputy Chief); contract management with various outside agencies, prepare contract documents for final review; develop and manage grants and oversee the submittal of grant related financial documents.
The Deputy Director of Police Administration will also coordinate and supervise administrative professional staff functions of the Police Department such as Records Unit, Services Manager and quartermaster, equipment and supplies, building maintenance, fleet management, and information technology.
Responsibilities also include addressing management problems through studies that involve consideration and development of changes in managerial policies, practices, methods, procedures and/or organizational structures.
Bachelor’s degree in public or business administration or related field (Master’s preferred); 5 to 10 years of executive management experience, preferably w/a local/state government; excellent written, verbal and human relations skills; proven skills in leading positive change and promoting activities that encourage innovation; ability to anticipate organizational needs; Reports to Chief of Police.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer. To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
This is an exempt position.
Examples of Duties
The Deputy Director of Police Administration coordinates and supervises the Police Department’s administrative units to include all fiscal functions (budget documents and compliance; contract management with various outside agencies, grant management) as well as oversee the Services and Records Units within the division. The Deputy Director of Police Administration should have knowledge of and/or ability to comprehend complicated and detailed federal and state regulations and reporting requirements, advanced knowledge of bookkeeping and financial record keeping principles and practices. A familiarity with current budget procedures and systems as used by the City as well as purchasing systems to include Virginia State bid statute and City procurement procedure is beneficial. The Deputy Director of Police Administration will be skilled in advanced planning and organization; problem-solving and decision-making and interpersonal skills to prioritize their work and that of others. Working knowledge of Police Department policies and procedures, federal and state law enforcement policies and procedures and City ordinances is also preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned.
Develop and make effective presentations on controversial or complex topics to City Council, City Management, Police Department Command Staff, and public groups;
Coordinate and supervise the Department’s fiscal functions (payroll, accounting, budget);
Manage contracts with various outside agencies, prepare contract documents for final review;
Manage departments technology & analyst group;
Develop and manage grants and oversee the submittal of grant related financial documents;
Coordinate and supervise professional staff functions of the Administrative division. (Records Unit, Services Unit – Fleet, Property & Evidence, Equipment & Quartermaster, Building Maintenance);
Address management problems through studies that involve consideration and development of changes in managerial policies, practices, methods, procedures and/or organizational structures;
Maintain the confidentiality of sensitive communications and materials.
Typical Qualifications
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCEBachelor’s degree in public or business administration or related field (Master’s preferred); five to ten years high level management experience and/or training; or equivalent combination of education and experience.
Supplemental Information
LANGUAGE SKILLSAbility to read, analyze, and interpret complex documents. Ability to respond effectively to sensitive inquiries or complaints orally and in writing. Ability to make effective and persuasive presentations on controversial or complex topics to City Council, management, public groups, and/or boards of directors. Ability to negotiate and resolve conflicts. Ability to organize, direct and coordinate a complete range of administrative activities obtaining maximum efficiency.
REASONING ABILITY
Ability to analyze a variety of administrative, operational, fiscal, and social problems and make sound recommendations for solutions. Ability to deal with problems in the difficult phase. Ability to deal with a variety of abstract and concrete variables. Ability to formulate a vision and develop practical courses of action to accomplish goals. Ability to identify key stakeholders. Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to respond effectively to inquiries or complaints orally and in writing. Ability to resolve conflicts. Ability to plan, direct, train and coordinate the activities of others to achieve timely results.
CERTIFICATES, LICENSES, REGISTRATIONSMust possess a valid appropriate driver's permit issued by the Commonwealth of Virginia.
PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
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The City of Roanoke Police Department is seeking an energetic individual to serve as the Deputy Director of Police Administration to coordinate and supervise the Department’s fiscal functions (assure compliance with existing budgets, develop budget documents under the direction of the Chief of Police and the Services Deputy Chief); contract management with various outside agencies, prepare contract documents for final review; develop and manage grants and oversee the submittal of grant related financial documents.
The Deputy Director of Police Administration will also coordinate and supervise administrative professional staff functions of the Police Department such as Records Unit, Services Manager and quartermaster, equipment and supplies, building maintenance, fleet management, and information technology.
Responsibilities also include addressing management problems through studies that involve consideration and development of changes in managerial policies, practices, methods, procedures and/or organizational structures.
Bachelor’s degree in public or business administration or related field (Master’s preferred); 5 to 10 years of executive management experience, preferably w/a local/state government; excellent written, verbal and human relations skills; proven skills in leading positive change and promoting activities that encourage innovation; ability to anticipate organizational needs; Reports to Chief of Police.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer. To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
This is an exempt position.
Examples of Duties
The Deputy Director of Police Administration coordinates and supervises the Police Department’s administrative units to include all fiscal functions (budget documents and compliance; contract management with various outside agencies, grant management) as well as oversee the Services and Records Units within the division. The Deputy Director of Police Administration should have knowledge of and/or ability to comprehend complicated and detailed federal and state regulations and reporting requirements, advanced knowledge of bookkeeping and financial record keeping principles and practices. A familiarity with current budget procedures and systems as used by the City as well as purchasing systems to include Virginia State bid statute and City procurement procedure is beneficial. The Deputy Director of Police Administration will be skilled in advanced planning and organization; problem-solving and decision-making and interpersonal skills to prioritize their work and that of others. Working knowledge of Police Department policies and procedures, federal and state law enforcement policies and procedures and City ordinances is also preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned.
Develop and make effective presentations on controversial or complex topics to City Council, City Management, Police Department Command Staff, and public groups;
Coordinate and supervise the Department’s fiscal functions (payroll, accounting, budget);
Manage contracts with various outside agencies, prepare contract documents for final review;
Manage departments technology & analyst group;
Develop and manage grants and oversee the submittal of grant related financial documents;
Coordinate and supervise professional staff functions of the Administrative division. (Records Unit, Services Unit – Fleet, Property & Evidence, Equipment & Quartermaster, Building Maintenance);
Address management problems through studies that involve consideration and development of changes in managerial policies, practices, methods, procedures and/or organizational structures;
Maintain the confidentiality of sensitive communications and materials.
Typical Qualifications
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCEBachelor’s degree in public or business administration or related field (Master’s preferred); five to ten years high level management experience and/or training; or equivalent combination of education and experience.
Supplemental Information
LANGUAGE SKILLSAbility to read, analyze, and interpret complex documents. Ability to respond effectively to sensitive inquiries or complaints orally and in writing. Ability to make effective and persuasive presentations on controversial or complex topics to City Council, management, public groups, and/or boards of directors. Ability to negotiate and resolve conflicts. Ability to organize, direct and coordinate a complete range of administrative activities obtaining maximum efficiency.
REASONING ABILITY
Ability to analyze a variety of administrative, operational, fiscal, and social problems and make sound recommendations for solutions. Ability to deal with problems in the difficult phase. Ability to deal with a variety of abstract and concrete variables. Ability to formulate a vision and develop practical courses of action to accomplish goals. Ability to identify key stakeholders. Ability to read, analyze, and interpret technical journals, financial reports, and legal documents. Ability to respond effectively to inquiries or complaints orally and in writing. Ability to resolve conflicts. Ability to plan, direct, train and coordinate the activities of others to achieve timely results.
CERTIFICATES, LICENSES, REGISTRATIONSMust possess a valid appropriate driver's permit issued by the Commonwealth of Virginia.
PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
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