Loyola University New Orleans
Sr. Procurement Specialist
Loyola University New Orleans, New Orleans, Louisiana, United States, 70123
Description
Under the direction of the Director of Procurement Services, the Sr. Procurement Specialist of Procurement Services assists in managing and operating the Purchasing Department and Central Receiving. This position assists the University community in securing goods and services that represent the best value. This individual will perform advanced administrative duties in direct support of the Purchasing department, including but not limited to, processing purchase orders, assisting in expediting invoicing and receipts of goods in services, performing reconciliation on monthly orders and tracking, and conducting large-scale bid projects. The Sr. Procurement Specialist of Procurement Services will also act as backup for the Director of Purchasing and Central Receiving.
Examples of Duties
Reconciles daily purchase order approval activity.
Review purchase orders, requisitions, bids, contracts, and other documents about purchasing to uphold all Purchasing policies.
Approves all office supply orders from vendor purchasing systems (Amazon/Staples).
Assists in resolving issues regarding orders, vendor payments, and order cancellation/modification.
Converts/Transmits purchase orders to vendors by email as required.
Leads individual/departmental computer system training for the campus.
Assists with policy/procedure group training.
Manages the following campus-wide blanket order purchasing of Allfax (leased copy machines); cell phones (Verizon, AT&T, T-Mobile); Iron Mountain (shredding services) and processes Financial Affairs reports.
Coordinates cancellation of purchase orders between issuing departments, Accounts Payable and Purchasing.
Issues all correspondence, forms, credit applications, and bid quotation requests.
Maintains bid files contacts vendors and distributes quotation requests, and RFPs.
Member of the Emergency Management team, Hurricane Preparedness team.
Review processes within the Purchasing Department and recommend to the Director to increase efficiency.
Orders office supplies for the department.
Expediting of accounts payable invoicing and central receiving orders.
Assists with the weekly purchase order reconciliation process including invoice expediting.
Maintains all reconciliation Excel sheets (Daily PO log, Central Receiving, Open Purchase orders, and Monthly Total Reconciliation).
Backs up the Director of Procurement Services when unavailable.
Backs up the Purchasing/Receiving Clerk when unavailable.
Other duties as assigned.
Typical Qualifications
Minimum 2 years of accounting or purchasing experience. Higher education experience preferred.
Proficient in Microsoft Office suite
Excellent communication skills (verbal and written)
Strong customer service skills for building good relationships with customers and vendors
Preferred Qualifications:
Bachelor’s Degree in Business Administration or related field
Experience in ERP system
PHYSICAL REQUIREMENTS:
Physical ability to lift, move, and carry 20 pounds
Ability to perform the essential functions of the position with or without reasonable accommodations.
Job Type: Full-time
Pay: $40,000.00 - $58,000.00 per year
Schedule:
Monday to Friday
Ability to Relocate:
New Orleans, LA 70118: Relocate before starting work (Required)
Work Location: In person
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Under the direction of the Director of Procurement Services, the Sr. Procurement Specialist of Procurement Services assists in managing and operating the Purchasing Department and Central Receiving. This position assists the University community in securing goods and services that represent the best value. This individual will perform advanced administrative duties in direct support of the Purchasing department, including but not limited to, processing purchase orders, assisting in expediting invoicing and receipts of goods in services, performing reconciliation on monthly orders and tracking, and conducting large-scale bid projects. The Sr. Procurement Specialist of Procurement Services will also act as backup for the Director of Purchasing and Central Receiving.
Examples of Duties
Reconciles daily purchase order approval activity.
Review purchase orders, requisitions, bids, contracts, and other documents about purchasing to uphold all Purchasing policies.
Approves all office supply orders from vendor purchasing systems (Amazon/Staples).
Assists in resolving issues regarding orders, vendor payments, and order cancellation/modification.
Converts/Transmits purchase orders to vendors by email as required.
Leads individual/departmental computer system training for the campus.
Assists with policy/procedure group training.
Manages the following campus-wide blanket order purchasing of Allfax (leased copy machines); cell phones (Verizon, AT&T, T-Mobile); Iron Mountain (shredding services) and processes Financial Affairs reports.
Coordinates cancellation of purchase orders between issuing departments, Accounts Payable and Purchasing.
Issues all correspondence, forms, credit applications, and bid quotation requests.
Maintains bid files contacts vendors and distributes quotation requests, and RFPs.
Member of the Emergency Management team, Hurricane Preparedness team.
Review processes within the Purchasing Department and recommend to the Director to increase efficiency.
Orders office supplies for the department.
Expediting of accounts payable invoicing and central receiving orders.
Assists with the weekly purchase order reconciliation process including invoice expediting.
Maintains all reconciliation Excel sheets (Daily PO log, Central Receiving, Open Purchase orders, and Monthly Total Reconciliation).
Backs up the Director of Procurement Services when unavailable.
Backs up the Purchasing/Receiving Clerk when unavailable.
Other duties as assigned.
Typical Qualifications
Minimum 2 years of accounting or purchasing experience. Higher education experience preferred.
Proficient in Microsoft Office suite
Excellent communication skills (verbal and written)
Strong customer service skills for building good relationships with customers and vendors
Preferred Qualifications:
Bachelor’s Degree in Business Administration or related field
Experience in ERP system
PHYSICAL REQUIREMENTS:
Physical ability to lift, move, and carry 20 pounds
Ability to perform the essential functions of the position with or without reasonable accommodations.
Job Type: Full-time
Pay: $40,000.00 - $58,000.00 per year
Schedule:
Monday to Friday
Ability to Relocate:
New Orleans, LA 70118: Relocate before starting work (Required)
Work Location: In person
#J-18808-Ljbffr