Facilities Manager

How would you like to join one of the most highly regarded financial institutions in New Jersey with deep roots in the community? Provident is a successful and highly regarded multi-billion dollar bank that continues to grow with branches in New Jersey, Eastern Pennsylvania and New York. Our longevity is a testament to our commitment to placing our employees, customers, and the communities we serve at the center of all we do. At Provident Bank, we are committed to enhancing our customer and employees’ experience.The Facilities Manager will report to the Corporate Property Management Director and have responsibility for Facilities and Corporate Property Management including third-party FM Services, Leases and Corporate Real Estate, Facilities Project Management, Purchasing & Inventory, and Mail Center Operations.WORK EXPERIENCE:Facilities Management:• Responsible for the maintenance of bank properties and the contract work at those locations including oversight of FM Service Provider• Negotiate contracts with vendors, service organizations, and contractors along with Project Manager• Liaison with contractors, architects, engineers, vendors, and bank staff for the maintenance and improvements of bank properties/offices• Ability to manage or direct the project lifecycle for large- and small-scale projects• Direct the construction and readiness of new bank branches and corporate offices• Ensures leases are managed, tracked, and coordinated for renewal and/or disposition• Work directly with brokers for leases, acquisitions, and disposition of properties• Oversees the coordination of Space Planning and seating requirements for all employees and all technology integrations required.• Responsible for annual budget process for facilities including operating and capital expenditures• Lead and mentor a team of facility management and purchasing professionals• Communicate with internal and external stakeholders providing regular updates on projects• Establish and maintain positive relationships with internal and external stakeholdersPurchasing & Inventory:• Responsible for the Purchasing function whose responsibilities include soliciting and reviewing proposals from vendors for the purchase of supplies/equipment.• Coordinates the inventory and reorder process.• Reviews and approves invoices based on approval authority• Responsible for the preparation of capital expenditure and budget items.Mail Center Operations:• Responsible for overseeing the Mail Center Operations bank wide including logistics• Manage third party vendor for mailroom services including deliveries, messenger services and mail routes.• Analyzes and enhances the efficiency of operations as feasible including integration of relevant technologiesSKILLS AND TRAINING:• Highly organized, ability to focus on the details. Ability to accurately complete assignments with competing deadlines.• Excellent written and verbal communication skills.• Accountability and Dependability• Analytical Thinking• Communication• Customer Focus• Managing Multiple Priorities• Relationship Building / Networking• Building Team Environment• Empowering Employees• Implementing Policies• Leadership• Managing Performance and Taking Corrective ActionEDUCATION:Bachelor’s Degree preferredYEARS OF EXPERIENCE:• 5 Years - Related management experience.• 10 Years - Related experience and/or training, preferably in banking/purchasing/facilities management.WORKING CONDITIONS:Periodically exposed to elements such as noise, intermittent standing, walking, occasional pushing, carrying, or lifting up to 75 pounds. Could involve outdoor work in varying weather conditions. May also involve stooping, kneeling, crouching, crawling and/or climbing.Work is performed in a normal office environment. Noise levels are usually moderate. May also involve travel to customers and property locations.FEATURED BENEFITSFlexible Savings Account401(k)Tuition Disbursement and ReimbursementCollege Loan Pay Down Programand other great benefitsHAZARDS:

The hazards are mainly those present in a normal office setting.

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