South Orange County Community College District
Project Manager
South Orange County Community College District, Mission Viejo, California, us, 92690
Title:
Project ManagerJob Category:
Classified Administrators and ManagersJob Opening Date:
January 09, 2024Job Closing Date:Location:
District Services, Mission Viejo, CADepartment:
Facilities PlanningPay Rate Type:
MonthlyWork Days:
Monday - FridayWork Hours:
8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs)Hours Per Week:
40Percentage Of Employment:
100%Months Of Employment:
12 monthsSalary:
Annual salary starting from $140,484Required Documents:
Resume and Cover LetterInitial Screening Date:
January 29, 2024This position is categorically funded. Employment in this position is contingent upon funding from Basic Aid, state funding, and college redevelopment funds.DEFINITION:
To assist the Director of Facilities Planning by planning, developing and delivering facilities improvements as assigned, including programs, supporting documentation, budgets and schedules. Oversee outside construction managers. Assist in efforts for Division of State Architect plan approvals and project close-out. Provide technical direction to projects including prepare and administer contracts for project consultants and contractors from programming to close out; attend/facilitate project meetings; provide support to college building committees; coordinate project requirements and schedules; and provide project status reports including assistance by the project architects, consultants and contractors when appropriate. Provide website input.To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support district wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision of assigned duties from the Director of Facilities Planning, and/or the Executive Director of Facilities Planning. Exercises functional and technical supervision over consultants and contractors as assigned.EXAMPLES OF DUTIES:Serve as district administrator of facilities improvement projects; plan, coordinate and oversee the selection of architects and other consultants, development of plans and specifications for all assigned facilities improvements, including coordination with district, college and representatives of local, county, state and federal agencies.Prepare recommendations and justifications regarding facilities improvement budget requests and request authorization for expenditures according to district policies and applicable regulations; and ensure the timely and accurate preparation, review and administration of assigned facilities improvements.Provide on-going management of capital improvement projects; monitor document status for all assigned projects including for example submittals, requests for information, field clarifications, change orders, schedules, pay requests and as built documentation.Participate in district/college committees with regard to facilities, capital improvement, and maintenance coordination issues.Comply with competitive bidding requirements; obtain the highest quality products and services available at competitive pricing; coordinate advertising and bidding procedures; prequalification of building contractors, prepare bid documents; approve bid alternates and addenda; conduct pre-bid conference and facilitate requests for information; solicit and analyze bids; coordinate and review final construction contract documents and final plan changes prior to bidding.Assist in developing and administering project budgets, schedules, status reports and claims; create, process and monitor design and construction project purchase orders through close out; approve expenditures including change orders to ensure construction of new facilities in accordance to plans and specifications within the approved scope, budget and time frame.Procure service, and recommend contracts, manage and coordinate information for construction inspectors, soils engineer, material testing lab, hazardous materials consultant and other technical services consultants; represent the District in the administration of contracts; work with architects, inspectors, consultants and contractors to complete projects; obtain reports including surveys and soils tests required by architects and engineers.Monitor and evaluate project design and construction operations and activities and take corrective actions as necessary; evaluate work products and results of supervised consultants and contractors; assess problem projects for recommendation to Director of Facilities Planning for surety involvement, monitor and notify in a timely fashion when necessary; log and track preliminary and stop notices for review during payment.Coordinate installation of project utility company services including electrical, gas, potable and recycled water; coordinate keying and implementation of telecommunication requirements and equipment; assist with procurement and installation of furniture; obtain local agency approvals including any necessary operating permits; assist with move-in of new facility.Administer closeout of projects including punch list, submittals, training of maintenance and operations personnel, filing of Notice of Completion, and Division of the State Architect close out; and approval of final payment and release of retention monies.Meet regularly with the Director and/or Executive Director of Facilities Planning and provide technical expertise information and assistance regarding assigned functions and district planning; assist in the formulation and development of policies, procedures and programs; support Director and/or Executive Director of Facilities Planning with interface of public agencies, such as , the Division of the State Architect and other city and county representatives, including the fire marshal, health department and environmental agencies as required.Communicate with other facilities planning and purchasing personnel, District and college personnel and others to coordinate program and activities.Enter data related to capital improvement projects into the computer using specified applications.Ensure that work related to facilities planning is performed in compliance with District policies as well as local, State and federal legal requirements; and review and certify the accuracy of data concerning assigned projects.Ensure the timely and accurate processing and maintenance of records, reports and files related to assigned facilities planning and construction projects, including drawing files of buildings, floor plans and campus site plans to maintain documentation of existing District and college facilities.Maintain current knowledge and information regarding new or revised building codes, public contracting laws, state agencies regulations, federal regulations, district policy, building and construction technologies, green technologies, energy standards, scheduling technologies, materials of construction, inspection requirements, material testing requirements and protocols, hazardous materials and remediation requirements, fair market pricing structures, labor compliance and other legal requirements.Respond to Union and contract compliance issues.Respond to public records act requests.Perform related duties as assigned.Qualifications:EDUCATION AND EXPERIENCE GUIDELINESEducation:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Bachelor's degree from an accredited college or university with major course work in civil engineering, architecture or related field, and course work in public or business administration or related field;Experience:
At least five years of increasingly responsible professional construction management, architecture or engineering experience, involving the design and construction of public or commercial facilities, and at least three years of increasingly responsible experience in cost estimating and developing requisitions for the purchase of construction materials, including supervisory or lead responsibility and familiarity in administering and monitoring construction contracts that require contractors to work in compliance with complex legal requirements.Licenses And Other Certification:
Valid California driver's licenseKnowledge Of:
Applicable District policies and local, California and federal laws, codes and regulations; Building and building systems design and construction; Building codes including but not limited to the CBC and other related codes and laws; Computer systems and software applications related to area of assignment; Contents of construction contracts; Design and construction processes required by local, State and federal codes; Interpersonal skills including tact, patience and diplomacy; Methods, practices and procedures of governmental purchasing; Negotiating skills; Oral and written communication skills; Organizational and management practices as applied to analysis and evaluation of facilities planning; Principles and practices of planning and specification preparation; Principles and practices of project budget preparation and management.Ability To:
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations; Communicate clearly, concisely and effectively; Establish and maintain cooperative and effective working relationships; Plan, organize and coordinate assigned activities; Prepare oral and written reports and recommendations.WORK ENVIRONMENT AND PHYSICAL DEMANDS:The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work Environment:
Standard office/field setting. Certain duties are performed in an office environment while sitting at a desk or computer workstation. An incumbent also monitors and inspects facilities and construction sites.Physical Demands:
The incumbent regularly sits for long periods, walks short distances on a regular basis, travels to various locations to inspect facilities, attends meetings and conducts work.Special Covid-19 Notice:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD).SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER.Important: You must complete your application for a posting by 11:59 p.m., Pacific Standard Time, by the deadline, along with any required documents, in order to be considered for the position.
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Project ManagerJob Category:
Classified Administrators and ManagersJob Opening Date:
January 09, 2024Job Closing Date:Location:
District Services, Mission Viejo, CADepartment:
Facilities PlanningPay Rate Type:
MonthlyWork Days:
Monday - FridayWork Hours:
8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs)Hours Per Week:
40Percentage Of Employment:
100%Months Of Employment:
12 monthsSalary:
Annual salary starting from $140,484Required Documents:
Resume and Cover LetterInitial Screening Date:
January 29, 2024This position is categorically funded. Employment in this position is contingent upon funding from Basic Aid, state funding, and college redevelopment funds.DEFINITION:
To assist the Director of Facilities Planning by planning, developing and delivering facilities improvements as assigned, including programs, supporting documentation, budgets and schedules. Oversee outside construction managers. Assist in efforts for Division of State Architect plan approvals and project close-out. Provide technical direction to projects including prepare and administer contracts for project consultants and contractors from programming to close out; attend/facilitate project meetings; provide support to college building committees; coordinate project requirements and schedules; and provide project status reports including assistance by the project architects, consultants and contractors when appropriate. Provide website input.To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support district wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision of assigned duties from the Director of Facilities Planning, and/or the Executive Director of Facilities Planning. Exercises functional and technical supervision over consultants and contractors as assigned.EXAMPLES OF DUTIES:Serve as district administrator of facilities improvement projects; plan, coordinate and oversee the selection of architects and other consultants, development of plans and specifications for all assigned facilities improvements, including coordination with district, college and representatives of local, county, state and federal agencies.Prepare recommendations and justifications regarding facilities improvement budget requests and request authorization for expenditures according to district policies and applicable regulations; and ensure the timely and accurate preparation, review and administration of assigned facilities improvements.Provide on-going management of capital improvement projects; monitor document status for all assigned projects including for example submittals, requests for information, field clarifications, change orders, schedules, pay requests and as built documentation.Participate in district/college committees with regard to facilities, capital improvement, and maintenance coordination issues.Comply with competitive bidding requirements; obtain the highest quality products and services available at competitive pricing; coordinate advertising and bidding procedures; prequalification of building contractors, prepare bid documents; approve bid alternates and addenda; conduct pre-bid conference and facilitate requests for information; solicit and analyze bids; coordinate and review final construction contract documents and final plan changes prior to bidding.Assist in developing and administering project budgets, schedules, status reports and claims; create, process and monitor design and construction project purchase orders through close out; approve expenditures including change orders to ensure construction of new facilities in accordance to plans and specifications within the approved scope, budget and time frame.Procure service, and recommend contracts, manage and coordinate information for construction inspectors, soils engineer, material testing lab, hazardous materials consultant and other technical services consultants; represent the District in the administration of contracts; work with architects, inspectors, consultants and contractors to complete projects; obtain reports including surveys and soils tests required by architects and engineers.Monitor and evaluate project design and construction operations and activities and take corrective actions as necessary; evaluate work products and results of supervised consultants and contractors; assess problem projects for recommendation to Director of Facilities Planning for surety involvement, monitor and notify in a timely fashion when necessary; log and track preliminary and stop notices for review during payment.Coordinate installation of project utility company services including electrical, gas, potable and recycled water; coordinate keying and implementation of telecommunication requirements and equipment; assist with procurement and installation of furniture; obtain local agency approvals including any necessary operating permits; assist with move-in of new facility.Administer closeout of projects including punch list, submittals, training of maintenance and operations personnel, filing of Notice of Completion, and Division of the State Architect close out; and approval of final payment and release of retention monies.Meet regularly with the Director and/or Executive Director of Facilities Planning and provide technical expertise information and assistance regarding assigned functions and district planning; assist in the formulation and development of policies, procedures and programs; support Director and/or Executive Director of Facilities Planning with interface of public agencies, such as , the Division of the State Architect and other city and county representatives, including the fire marshal, health department and environmental agencies as required.Communicate with other facilities planning and purchasing personnel, District and college personnel and others to coordinate program and activities.Enter data related to capital improvement projects into the computer using specified applications.Ensure that work related to facilities planning is performed in compliance with District policies as well as local, State and federal legal requirements; and review and certify the accuracy of data concerning assigned projects.Ensure the timely and accurate processing and maintenance of records, reports and files related to assigned facilities planning and construction projects, including drawing files of buildings, floor plans and campus site plans to maintain documentation of existing District and college facilities.Maintain current knowledge and information regarding new or revised building codes, public contracting laws, state agencies regulations, federal regulations, district policy, building and construction technologies, green technologies, energy standards, scheduling technologies, materials of construction, inspection requirements, material testing requirements and protocols, hazardous materials and remediation requirements, fair market pricing structures, labor compliance and other legal requirements.Respond to Union and contract compliance issues.Respond to public records act requests.Perform related duties as assigned.Qualifications:EDUCATION AND EXPERIENCE GUIDELINESEducation:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Bachelor's degree from an accredited college or university with major course work in civil engineering, architecture or related field, and course work in public or business administration or related field;Experience:
At least five years of increasingly responsible professional construction management, architecture or engineering experience, involving the design and construction of public or commercial facilities, and at least three years of increasingly responsible experience in cost estimating and developing requisitions for the purchase of construction materials, including supervisory or lead responsibility and familiarity in administering and monitoring construction contracts that require contractors to work in compliance with complex legal requirements.Licenses And Other Certification:
Valid California driver's licenseKnowledge Of:
Applicable District policies and local, California and federal laws, codes and regulations; Building and building systems design and construction; Building codes including but not limited to the CBC and other related codes and laws; Computer systems and software applications related to area of assignment; Contents of construction contracts; Design and construction processes required by local, State and federal codes; Interpersonal skills including tact, patience and diplomacy; Methods, practices and procedures of governmental purchasing; Negotiating skills; Oral and written communication skills; Organizational and management practices as applied to analysis and evaluation of facilities planning; Principles and practices of planning and specification preparation; Principles and practices of project budget preparation and management.Ability To:
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations; Communicate clearly, concisely and effectively; Establish and maintain cooperative and effective working relationships; Plan, organize and coordinate assigned activities; Prepare oral and written reports and recommendations.WORK ENVIRONMENT AND PHYSICAL DEMANDS:The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work Environment:
Standard office/field setting. Certain duties are performed in an office environment while sitting at a desk or computer workstation. An incumbent also monitors and inspects facilities and construction sites.Physical Demands:
The incumbent regularly sits for long periods, walks short distances on a regular basis, travels to various locations to inspect facilities, attends meetings and conducts work.Special Covid-19 Notice:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD).SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER.Important: You must complete your application for a posting by 11:59 p.m., Pacific Standard Time, by the deadline, along with any required documents, in order to be considered for the position.
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