Ogletree Deakins’ Black Attorney Resource Group
Office Services Coordinator
Ogletree Deakins’ Black Attorney Resource Group, Stamford, Connecticut, United States, 06925
Position Summary
Our Stamford, CT office has the opportunity for an experienced Office Coordinator to join the Firm’s expanding practice. The Office Coordinator's primary responsibility is to perform, oversee and coordinate duties of Office Services team members, which includes Office Services, Copy Center and Reception personnel. On a day-to-day basis, the Office Services Coordinator generally works under the direction of the Office Administrator. This position supports the delivery of quality legal services to clients by providing Copy Center, Office Services and Hospitality assistance to attorneys, paralegals and secretaries, as well as clients, and by working collaboratively and cooperatively with others in a team-oriented environment. Additionally, the Office Services Coordinator is responsible for ensuring that the Copy Center/Mail Room is run efficiently by directing, controlling and prioritizing daily work flow, coordinating training and handling quality control of tasks.
Essential Functions
Assist with photocopying and scanning of documents as requested by secretaries, paralegals, attorneys and office administratorProcessing incoming and outgoing mail, FedEx, UPS, and messenger packages and distributing them desk to deskCoordinate and perform Shipping and Receiving activitiesOrdering office supplies and distributionSupply maintenance and inventory managementDaily and weekly inspection and stocking of office equipment including copy and fax machinesCoordinate office repairs and work orders with building management and/or vendorsFacilitate vendor communications regarding Office Services/Copy Center ordering and maintenanceAssisting with office moves and light facilities maintenanceAssist with audio visual equipmentResponding to customer questions and following up in a timely mannerProviding excellent customer/client service to all everyoneCoordinate coverage of personnel for Copy Center and Reception for designated periods of time, including back up, break and lunch hour reception relief, as neededCoordinate daily mail and Federal Express pick up and drop offCoordinate response and assignment of dutiesCoordinate timely set up and break down in all conference rooms for depositions, meetings, conferences and other business related activitiesRefrigerator and pantry shelf stocking as neededRefrigerator cleaning on a weekly basisBasic assistance with IT projects, i.e., uncrating and setting up computers and phonesEnsure duties and responsibilities of Office Services Daily Check List are fulfilled.Daily office walk-thru to ensure all lights are working properly and identify any spot treatment/cleaning needed for carpeting and/or wallsEnsure that the offices are clean, have the necessary office supplies, and provide all maps, directories, or any other amenities needed for our visitorsStock all supply rooms, and copy rooms daily to ensure all needed supplies are readily available for our office personnelStock all network printers and satellite copiers with paper to avoid need for any office personnel to stock the printers and copiersDeliver any printer jobs left by the printers or satellite copiers, and clean all surfaces in these areas to maintain a clean environment hourlyReplace all toner cartridges for all office printersOrder all supplies, and maintain clean supply room and copy/print stationsProvide bathroom amenities on all floorsMaintain postage and fax log sheetsCost Recovery entered to BillBack (fax, copy, parking validations)Litigation Bags and Hand Carts - maintain inventory and sign out log sheets
Requirements
3+ years previous experience as an Office Coordinator/AssistantHigh school diplomaExcellent interpersonal and customer/client service skillsExcellent communication skills, written and verbalKnowledge of basic legal terminologyAbility to read, respond timely/accurately to and organize a high volume of emailsAbility to relay information promptly and accuratelyAbility to work on multiple tasksGood organizational skills including filing and calendaringAbility to keep work area organized and tidyPleasant and clearly understandable phone voiceAbility to sit at a desk for one or more hours at a timeAbility to lift and carry up to 50 poundsAbility to operate personal computer and other equipment in the office, including (but not limited to) multi-line phone system, fax machine, presentation equipment, copier and scannerProficient with Outlook, Excel, Word, PowerPointGood typing speed with few errorsExcellent proofreading skillsTime management skills and ability to work independently as well as with a teamRegular, predictable and punctual attendance
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 56 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.Equal Opportunity Employer.
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Our Stamford, CT office has the opportunity for an experienced Office Coordinator to join the Firm’s expanding practice. The Office Coordinator's primary responsibility is to perform, oversee and coordinate duties of Office Services team members, which includes Office Services, Copy Center and Reception personnel. On a day-to-day basis, the Office Services Coordinator generally works under the direction of the Office Administrator. This position supports the delivery of quality legal services to clients by providing Copy Center, Office Services and Hospitality assistance to attorneys, paralegals and secretaries, as well as clients, and by working collaboratively and cooperatively with others in a team-oriented environment. Additionally, the Office Services Coordinator is responsible for ensuring that the Copy Center/Mail Room is run efficiently by directing, controlling and prioritizing daily work flow, coordinating training and handling quality control of tasks.
Essential Functions
Assist with photocopying and scanning of documents as requested by secretaries, paralegals, attorneys and office administratorProcessing incoming and outgoing mail, FedEx, UPS, and messenger packages and distributing them desk to deskCoordinate and perform Shipping and Receiving activitiesOrdering office supplies and distributionSupply maintenance and inventory managementDaily and weekly inspection and stocking of office equipment including copy and fax machinesCoordinate office repairs and work orders with building management and/or vendorsFacilitate vendor communications regarding Office Services/Copy Center ordering and maintenanceAssisting with office moves and light facilities maintenanceAssist with audio visual equipmentResponding to customer questions and following up in a timely mannerProviding excellent customer/client service to all everyoneCoordinate coverage of personnel for Copy Center and Reception for designated periods of time, including back up, break and lunch hour reception relief, as neededCoordinate daily mail and Federal Express pick up and drop offCoordinate response and assignment of dutiesCoordinate timely set up and break down in all conference rooms for depositions, meetings, conferences and other business related activitiesRefrigerator and pantry shelf stocking as neededRefrigerator cleaning on a weekly basisBasic assistance with IT projects, i.e., uncrating and setting up computers and phonesEnsure duties and responsibilities of Office Services Daily Check List are fulfilled.Daily office walk-thru to ensure all lights are working properly and identify any spot treatment/cleaning needed for carpeting and/or wallsEnsure that the offices are clean, have the necessary office supplies, and provide all maps, directories, or any other amenities needed for our visitorsStock all supply rooms, and copy rooms daily to ensure all needed supplies are readily available for our office personnelStock all network printers and satellite copiers with paper to avoid need for any office personnel to stock the printers and copiersDeliver any printer jobs left by the printers or satellite copiers, and clean all surfaces in these areas to maintain a clean environment hourlyReplace all toner cartridges for all office printersOrder all supplies, and maintain clean supply room and copy/print stationsProvide bathroom amenities on all floorsMaintain postage and fax log sheetsCost Recovery entered to BillBack (fax, copy, parking validations)Litigation Bags and Hand Carts - maintain inventory and sign out log sheets
Requirements
3+ years previous experience as an Office Coordinator/AssistantHigh school diplomaExcellent interpersonal and customer/client service skillsExcellent communication skills, written and verbalKnowledge of basic legal terminologyAbility to read, respond timely/accurately to and organize a high volume of emailsAbility to relay information promptly and accuratelyAbility to work on multiple tasksGood organizational skills including filing and calendaringAbility to keep work area organized and tidyPleasant and clearly understandable phone voiceAbility to sit at a desk for one or more hours at a timeAbility to lift and carry up to 50 poundsAbility to operate personal computer and other equipment in the office, including (but not limited to) multi-line phone system, fax machine, presentation equipment, copier and scannerProficient with Outlook, Excel, Word, PowerPointGood typing speed with few errorsExcellent proofreading skillsTime management skills and ability to work independently as well as with a teamRegular, predictable and punctual attendance
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 56 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.Equal Opportunity Employer.
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