The Rector & Visitors of the University of Virginia
Assistant Director of Events and Operations, Frank Batten School of Leadership a
The Rector & Visitors of the University of Virginia, Charlottesville, Virginia, United States, 22904
The Frank Batten School of Leadership and Public Policy at the University of Virginia is seeking an Assistant Director of Events and Operations.The Assistant Director will play a very visible role in supporting the Batten School mission by enabling effective event planning through appropriate processes, technologies, and resources as well as directly supporting school-wide major event planning and execution. In addition, this role will lead a team of staff and students that support daily building operations including general helpdesk support, meeting/event space setup, general space and move-in planning, coordinating with central Facility Management resources to plan and coordinate maintenance and physical space upgrade projects, and coordinating safety/emergency response activities.The Assistant Director of Events and Operations will report to the Director of Finance and Business Services. This is an in-person only opportunity on the University of Virginia grounds in Charlottesville, VA.Event-related responsibilities include:
Engage the Dean's office, executive staff, faculty, school partners, and others within the broader UVA Community to develop and manage a major events program for the school.Conceptualize, implement, assess, and continually improve event management policies, procedures, technologies, vendors, and other resources to enhance event outcomes for the school and participants' experiences.Establish, develop, and maintain relationships with University departments, vendors, and event management partners.Advise on and resolve sensitive issues and requests, consulting leaders as necessary to resolve issues with staff or visitors.Anticipate requirements and deadlines for event units and ensure all tasks are completed in a timely manner.Coordinate with the Marcom Team on event promotion and oversee the inbound and outbound event registration effort for all major events.In partnership with the School's Technology office, develop, implement, and manage all event planning and event support systems.Report on event effectiveness in meeting school and department goals.Be available as necessary outside of typical working hours to support Dean's Office and major school events.Ensure Batten School events are compliant with relevant university policies.Operations-related responsibilities include:
Lead the operations team to ensure a comfortable, safe, and productive physical environment for the Batten Community.Work with the Director of Finance and Business Services and others on optimal space allocation and plan and direct move-in activities to minimize operating disruptions.Coordinate with university Facility Management on all space maintenance and renovation projects.Manage building services budget and track facility and furniture asset inventory.Foster a safe work environment by instructing and monitoring compliance of OSHA, federal, state, local, and university regulations and policies.Engage as appropriate with university resources and train Batten employees on emergency response and continuity of operations planning.In addition to the above job responsibilities, other duties may be assigned.Minimum Qualifications:Bachelor's degreeFour years of direct event management experienceAdditional experience may be considered in lieu of degreePreferred Qualifications:At least two years of supervisory/team management experienceCMP or equivalent professional event certification highly preferred, PMP is a plusExperience with Trumba, Eventbrite, Cvent or equivalent event systems highly preferredPolitically astute and able to effectively navigate demanding partnerships and event guestsExperience managing physical spaces, venues, and/or buildingsDemonstrated ability to develop and manage event and facility budgetsDemonstrated evidence-based orientation to use event data and participant feedback to report on event outcomes and improve service levelsExperience in higher education, non-profit, or public service organizations a plusStart date is negotiable. This position will remain open until filled. This is an exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.The anticipated hiring range for this role is $70,000 - $80,000 commensurate with qualifications.This position will not sponsor applicants for work visas.The University will perform background checks on all new hires prior to employment.The job does occasionally require traveling some distance to attend meetings and programs.To Apply:Please apply through the UVA job board, and search for R0065572. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:CV/ResumeCover letterUpload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.For questions about the application process, please contact Jessica Russo, Recruiter, at sxv9zv@virginia.edu. For questions about the position, please contact James Cathro at jrc2jc@virginia.edu.For more information about UVA and the Charlottesville community please see
http://www.virginia.edu/life/charlottesville
and
https://embarkcva.com/ .The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
#J-18808-Ljbffr
Engage the Dean's office, executive staff, faculty, school partners, and others within the broader UVA Community to develop and manage a major events program for the school.Conceptualize, implement, assess, and continually improve event management policies, procedures, technologies, vendors, and other resources to enhance event outcomes for the school and participants' experiences.Establish, develop, and maintain relationships with University departments, vendors, and event management partners.Advise on and resolve sensitive issues and requests, consulting leaders as necessary to resolve issues with staff or visitors.Anticipate requirements and deadlines for event units and ensure all tasks are completed in a timely manner.Coordinate with the Marcom Team on event promotion and oversee the inbound and outbound event registration effort for all major events.In partnership with the School's Technology office, develop, implement, and manage all event planning and event support systems.Report on event effectiveness in meeting school and department goals.Be available as necessary outside of typical working hours to support Dean's Office and major school events.Ensure Batten School events are compliant with relevant university policies.Operations-related responsibilities include:
Lead the operations team to ensure a comfortable, safe, and productive physical environment for the Batten Community.Work with the Director of Finance and Business Services and others on optimal space allocation and plan and direct move-in activities to minimize operating disruptions.Coordinate with university Facility Management on all space maintenance and renovation projects.Manage building services budget and track facility and furniture asset inventory.Foster a safe work environment by instructing and monitoring compliance of OSHA, federal, state, local, and university regulations and policies.Engage as appropriate with university resources and train Batten employees on emergency response and continuity of operations planning.In addition to the above job responsibilities, other duties may be assigned.Minimum Qualifications:Bachelor's degreeFour years of direct event management experienceAdditional experience may be considered in lieu of degreePreferred Qualifications:At least two years of supervisory/team management experienceCMP or equivalent professional event certification highly preferred, PMP is a plusExperience with Trumba, Eventbrite, Cvent or equivalent event systems highly preferredPolitically astute and able to effectively navigate demanding partnerships and event guestsExperience managing physical spaces, venues, and/or buildingsDemonstrated ability to develop and manage event and facility budgetsDemonstrated evidence-based orientation to use event data and participant feedback to report on event outcomes and improve service levelsExperience in higher education, non-profit, or public service organizations a plusStart date is negotiable. This position will remain open until filled. This is an exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.The anticipated hiring range for this role is $70,000 - $80,000 commensurate with qualifications.This position will not sponsor applicants for work visas.The University will perform background checks on all new hires prior to employment.The job does occasionally require traveling some distance to attend meetings and programs.To Apply:Please apply through the UVA job board, and search for R0065572. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:CV/ResumeCover letterUpload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.For questions about the application process, please contact Jessica Russo, Recruiter, at sxv9zv@virginia.edu. For questions about the position, please contact James Cathro at jrc2jc@virginia.edu.For more information about UVA and the Charlottesville community please see
http://www.virginia.edu/life/charlottesville
and
https://embarkcva.com/ .The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
#J-18808-Ljbffr