Clerk/Recorder Supervisor

This is a limited continuous filing exam. Next filing cut-offs are at

5:00 pm

on:

9/9/2024, 9/23/2024, 10/7/2024 (Final Cut-off)Under direction, the Clerk/Recorder Supervisor supervises, assigns, reviews, and participates in the work of staff responsible for providing technical and clerical administrative support related to County Clerk and County Recorder duties and responsibilities; ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to the assigned area of responsibility.Knowledge of

Principles and practices of supervision, discipline, leadership, mentoring, and trainingTeam dynamics and team buildingApplicable federal, state, and local laws, codes, and regulations; legal terminology, procedure, and forms applicable to recordable documents and vital recordsOperational characteristics, services, and activities of assigned programs and functionsOffice procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignmentEnglish usage, spelling, grammar, and punctuationFinancial and legal record-keeping practices including basic accounting principles in the collection, receipt and deposit of money and feesPrinciples and practices of statistical and administrative report preparationBasic arithmeticAbility to

Select, supervise, train, and evaluate staffPlan, coordinate, assign, and review the work of subordinate staffInvestigate and resolve disciplinary issuesWork independently, prioritize work, coordinate activities and meet critical deadlinesDevelop and maintain cooperative, effective working relationships with othersCommunicate clearly and concisely, both verbally and in writingInterpret and apply applicable federal, state, and local laws, codes, and regulationsApply customer service skills, including the identification of customers needs and follow up to ensure customer commitments have been metCollect and compile a variety of data and informationEvaluate operational effectiveness; analyze problems and needs; identify alternative solutions; project consequences of decisions and proposed actions; and implement recommendations in support of goalsOperate modern office equipment and job specific softwareConduct system analysis for new software programs within divisionMinimum Qualifications

Two years of full-time paid technical experience in the field of real estate transaction processing found in the title, escrow, or mortgage industries; or within a State of California County Clerk's or County Recorder's Office with responsibility for administering processes that required knowledge of legal documents, forms, and records and applying rules and procedures pertaining to legal documents.Note:

Clerk/Recorder duties performed in another County Office within the State of California would be considered qualifying.General Qualifications

Criminal History and Background Checks:

The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist.License Requirement:

A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement.Working Conditions:

Positions in this class may require the incumbents to work evenings and weekends on a periodic basis.APPLICATION

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by

5:00 PM

on the posted cut-off date. Click

here

to apply.SUPPLEMENTAL QUESTIONNAIRE

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.FORMULA RATE EXAMINATION (Weighted 100%)

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.FREQUENTLY ASKED QUESTIONS

Click

here

for Frequently Asked Questions (FAQ's).Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at

dco@saccounty.gov

or 916-874-7642, CA Relay 711.

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