Zachry Construction
Document Control Clerk
Zachry Construction, Gainesville, Texas, United States, 76240
Extraordinary commitment runs deep at Zachry. Here, dedicated men and women have the opportunity to work on challenging projects alongside those who value innovation and support team efforts in all our endeavors. We take care of our team members as family, within a culture of service where
we do the right thing because it is the right thing to do.
Our core values are at the center of every decision we make:
Every Person Matters®
Together We Can Do Great Things®
This Is More Than a Job®
Job Summary
The Document Control Clerk will support the construction Project Team in various administrative tasks, including but not limited to ordering office supplies, answering phones, making copies, scanning documents, and maintaining files and records.
Essential Functions
Receive and submit Correspondence, Submittals, and Requests for Information Documents (RFIs) to HCTRA our client, and to our engineering team who we work one-on-one withQC and review every documentCreate Logs for Submittals and RFIs for Quality ControlCreate Purchase Orders to Order Supplies for HCTRA and Ship Channel Constructors trailers on the projectCreate a Daily Reading File Folder for each day and load all incoming and outgoing documents for SCC Engineers on our P DriveInitial office setup and organizationManage Quality Control System (QCS)QC submittalsMeet, greet, and direct all foot traffic at a field job siteAssist HR and support A/P, A/R, and Document Control functionsComplete requisitions, manage applicants and applications, conduct applicant screenings, and coordinate interviews with managersProcess new hire onboarding and orientationsAdminister on-site pre-employment drug screens and coordinate physicals with clinicAttend out-of-office recruiting events as neededAnswer general HR questions for employeesWork with supervisors to resolve discrepancies with time and attendance/payrollAccounts payables (preparation and processing)Certified payroll collectionTracking and verificationContacting subcontractors and requesting various documents and informationDocument control functions such as archiving and project close-outCoordinate meetingsAnswer phones and direct callersRespond to emails from clients, subcontractors, visitors, and project team membersOrder office suppliesMake copies, scan, and file documentsFile and maintain project files and recordsThis job summary is intended to describe the general nature and level of work performed by individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required.
Required Skills & Experience
2 plus years of previous administrative experience preferred1-year submittal clerk experience preferredStrong prioritization and organizational skills; detail-orientedStrong working knowledge of Microsoft programs such as Excel and WordExcellent verbal and written communication skillsDependable, self-motivated, and task-orientedAbility to work in a fast-paced construction environmentDependable and self-motivatedConstruction knowledge/experience is preferred, not requiredBi-lingual, Spanish proficiency requiredOnly local candidates will be consideredBenefits and EOE
Zachry offers an industry-leading benefits package for our employees and their families.
Medical, Dental, Vision, and Life insurance401k, Paid leave, and Bonus ProgramCompany-paid short-term and long-term disability insuranceEmployee assistance programFor additional company information, please visit www.zachrycorp.com
Zachry Construction Corporation performs heavy civil and building work throughout the United States, and relocation is sometimes required for continuous employment opportunities.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
Notice to Staffing AgenciesZachry Construction Corporation and its subsidiaries (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry, including unsolicited resumes sent to a Zachry mailing address or email address, directly to Zachry employees, or to Zachry's resume database will be considered Zachry property. Zachry will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
Zachry will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.
Agencies must obtain advance written approval from Zachry's recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Zachry's Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources atPhone: 877-884-9247
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese
English - Spanish - Chinese
If you want to view the Pay Transparency Policy Statement, please click the link: English
we do the right thing because it is the right thing to do.
Our core values are at the center of every decision we make:
Every Person Matters®
Together We Can Do Great Things®
This Is More Than a Job®
Job Summary
The Document Control Clerk will support the construction Project Team in various administrative tasks, including but not limited to ordering office supplies, answering phones, making copies, scanning documents, and maintaining files and records.
Essential Functions
Receive and submit Correspondence, Submittals, and Requests for Information Documents (RFIs) to HCTRA our client, and to our engineering team who we work one-on-one withQC and review every documentCreate Logs for Submittals and RFIs for Quality ControlCreate Purchase Orders to Order Supplies for HCTRA and Ship Channel Constructors trailers on the projectCreate a Daily Reading File Folder for each day and load all incoming and outgoing documents for SCC Engineers on our P DriveInitial office setup and organizationManage Quality Control System (QCS)QC submittalsMeet, greet, and direct all foot traffic at a field job siteAssist HR and support A/P, A/R, and Document Control functionsComplete requisitions, manage applicants and applications, conduct applicant screenings, and coordinate interviews with managersProcess new hire onboarding and orientationsAdminister on-site pre-employment drug screens and coordinate physicals with clinicAttend out-of-office recruiting events as neededAnswer general HR questions for employeesWork with supervisors to resolve discrepancies with time and attendance/payrollAccounts payables (preparation and processing)Certified payroll collectionTracking and verificationContacting subcontractors and requesting various documents and informationDocument control functions such as archiving and project close-outCoordinate meetingsAnswer phones and direct callersRespond to emails from clients, subcontractors, visitors, and project team membersOrder office suppliesMake copies, scan, and file documentsFile and maintain project files and recordsThis job summary is intended to describe the general nature and level of work performed by individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required.
Required Skills & Experience
2 plus years of previous administrative experience preferred1-year submittal clerk experience preferredStrong prioritization and organizational skills; detail-orientedStrong working knowledge of Microsoft programs such as Excel and WordExcellent verbal and written communication skillsDependable, self-motivated, and task-orientedAbility to work in a fast-paced construction environmentDependable and self-motivatedConstruction knowledge/experience is preferred, not requiredBi-lingual, Spanish proficiency requiredOnly local candidates will be consideredBenefits and EOE
Zachry offers an industry-leading benefits package for our employees and their families.
Medical, Dental, Vision, and Life insurance401k, Paid leave, and Bonus ProgramCompany-paid short-term and long-term disability insuranceEmployee assistance programFor additional company information, please visit www.zachrycorp.com
Zachry Construction Corporation performs heavy civil and building work throughout the United States, and relocation is sometimes required for continuous employment opportunities.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
Notice to Staffing AgenciesZachry Construction Corporation and its subsidiaries (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry, including unsolicited resumes sent to a Zachry mailing address or email address, directly to Zachry employees, or to Zachry's resume database will be considered Zachry property. Zachry will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
Zachry will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.
Agencies must obtain advance written approval from Zachry's recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Zachry's Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources atPhone: 877-884-9247
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese
English - Spanish - Chinese
If you want to view the Pay Transparency Policy Statement, please click the link: English