VetJobs
Administrative Assistant - Jacksonville, FL
VetJobs, Jacksonville, Florida, United States, 32290
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS
- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Overview:
UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.
Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships.
As UES continues to grow, it's critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence.
Summary
The Administrative Assistant is a key role, responsible for assisting the branch with a variety of administrative tasks to meet the needs of clients, colleagues, and managers. The ideal candidate is a reliable, trustworthy individual who thrives in a fast-paced environment where collaboration and autonomy are valued.
Additional Qualifications/Responsibilities
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands & Work Environment
•Work is normally performed in a typical interior/office work environment
•Lifting and/or occasionally moving up to thirty-five pounds can be expected
•Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing
Essential Duties and Responsibilities:
Correctly documents correspondence, reports, results, and invoices for the BID department following project deadlines
Organize and maintain data related to billing and invoicing
Scan complete files into the document storage system at project completion
Scheduling of building inspectors and assist with processing of permits as needed
Create correspondence, letter reports, and other documents as required
Take calls from clients, municipalities, building inspectors, and other intra-office personnel
Answer client questions promptly and handle specials requests regarding typing and billing
Speak eloquently and politely on the phone and provide excellent customer service
Operate a personal computer proficiently, with the typing at least 50 words per minute (wpm)
Understand and interpret contracts and invoices accurately
Follow safety procedures and ensure compliance
Function as a strong multi-tasker and team player in a high-stress environment
Collaborate effectively with colleagues to achieve department goals
Other duties may be assigned
Required Qualifications:
Valid Florida Driver's License with an acceptable driving record (in accordance with our Driver's License and Motor Vehicle Record Check Criteria)
Ability to pass a background check screening in accordance with Florida's Jessica Lunsford Act (or equivalent state classification)
High school diploma or equivalent required; an associate or bachelor's degree in business administration, marketing, or a related field is preferred
Operate a personal computer proficiently, with the typing at least 45 words per minute (wpm)
Proficiency in computer operation such as Microsoft Office, CRM software and document management systems
Excellent communication skills, both verbal and written
Strong organizational skills and attention to detail
Ability to handle multiple tasks and prioritize effectively
Commitment to regular attendance and punctuality
Function as a strong multi-tasker and team player in a high-stress environment.
Preferred Qualifications:
Previous experience in administrative roles, preferably in an AEC industry
ATTENTION MILITARY AFFILIATED JOB SEEKERS
- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Overview:
UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.
Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships.
As UES continues to grow, it's critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence.
Summary
The Administrative Assistant is a key role, responsible for assisting the branch with a variety of administrative tasks to meet the needs of clients, colleagues, and managers. The ideal candidate is a reliable, trustworthy individual who thrives in a fast-paced environment where collaboration and autonomy are valued.
Additional Qualifications/Responsibilities
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands & Work Environment
•Work is normally performed in a typical interior/office work environment
•Lifting and/or occasionally moving up to thirty-five pounds can be expected
•Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing
Essential Duties and Responsibilities:
Correctly documents correspondence, reports, results, and invoices for the BID department following project deadlines
Organize and maintain data related to billing and invoicing
Scan complete files into the document storage system at project completion
Scheduling of building inspectors and assist with processing of permits as needed
Create correspondence, letter reports, and other documents as required
Take calls from clients, municipalities, building inspectors, and other intra-office personnel
Answer client questions promptly and handle specials requests regarding typing and billing
Speak eloquently and politely on the phone and provide excellent customer service
Operate a personal computer proficiently, with the typing at least 50 words per minute (wpm)
Understand and interpret contracts and invoices accurately
Follow safety procedures and ensure compliance
Function as a strong multi-tasker and team player in a high-stress environment
Collaborate effectively with colleagues to achieve department goals
Other duties may be assigned
Required Qualifications:
Valid Florida Driver's License with an acceptable driving record (in accordance with our Driver's License and Motor Vehicle Record Check Criteria)
Ability to pass a background check screening in accordance with Florida's Jessica Lunsford Act (or equivalent state classification)
High school diploma or equivalent required; an associate or bachelor's degree in business administration, marketing, or a related field is preferred
Operate a personal computer proficiently, with the typing at least 45 words per minute (wpm)
Proficiency in computer operation such as Microsoft Office, CRM software and document management systems
Excellent communication skills, both verbal and written
Strong organizational skills and attention to detail
Ability to handle multiple tasks and prioritize effectively
Commitment to regular attendance and punctuality
Function as a strong multi-tasker and team player in a high-stress environment.
Preferred Qualifications:
Previous experience in administrative roles, preferably in an AEC industry