Napa Valley College
Senior Accountant (On-Campus)
Napa Valley College, Napa, California, United States, 94559
Salary:
See Position Description
Location :
Napa, CA
Job Type:
Classified (Full-time)
Job Number:
2024-00016
Department:
Business & Finance
Opening Date:
06/17/2024
Closing Date:
Continuous
DESCRIPTION
OPEN U
NTIL FILLED
Napa Valley College is seeking a Senior Accountant in the Business & Finance department. The Department ensures that all activities comply with generally accepted accounting principles, District policies, and state and federal regulations. The Business & Finance department is responsible for but not limited to: completing fiscal audits, preparing external fiscal reporting requirements, supporting budget development, managing accounts payable and accounts receivable, and provides accounting services to the District's two non-profits. The department is responsible for the fiscal reporting of grant funds. The department manages the Cashier Window for the district and assists students with their fee related and student body related financial activities. The department supports other areas/departments and employees of the College with their purchasing, accounting, and budget needs.
The incumbent in this position will be performing accounting and fiscal work in the maintenance, examination, verification, and analysis of fiscal records and to perform cost and fund accounting and reporting; and providing support to college financial activities with specific responsibility for ensuring that fiscal policies, practices, and regulations meet compliance requirements.
This job reports to the Manager, Accounting.
This is a full-time, 12-months-per-year, classified position located on our main campus in Napa, California. The salary has an the appropriate placement on range 22 of the current Classified Salary Schedule. The starting salary range is $5,215 to $6,037/month, with future steps up to $7,338/month. Placement is made based on experience. The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and public employee retirement system membership.DUTIES AND RESPONSIBILITIES
Essential Functions:
Analyzes financial information (e.g. general ledger accounts, inventory records, etc.) for the purpose of identifying potential budget variances, compiling statistical information, developing procedures, and conforming to established financial practices and regulatory requirements.Collaborates with a variety of individuals and groups, both internal and external (e.g. Business Office staff, college administrative staff, government agencies, etc.) for the purpose of implementing and maintaining services and programs in accordance with established financial policies, practices, laws, and regulatory guidelines.Compiles statistical and financial data for the purpose of facilitating third-party reporting, developing budget recommendations, providing financial summaries to other personnel, and ensuring compliance with established guidelines.Conducts a variety of complex accounting functions for the purpose of providing requested supporting documentation, information on internal processes, and facilitating activities in support of audit processes.Coordinates a wide variety of accounting activities (e.g. annual budget and report preparation, preparation for external audits, etc.) for the purpose of providing required guidance and support.Develops complex reporting processes, procedures, and internal controls (e.g. accounting policy development, account tracking, etc.) for the purpose of maintaining the efficient flow of financial processes.Implements standard accounting procedures for the purpose of ensuring compliance with established accounting practices and all applicable regulatory requirements.Leads unit meetings, in-service training, workshops, etc. for the purpose of conveying and gathering information required to perform job functions.Monitors financial processes for the purpose of providing internal financial controls throughout the college.Presents a wide variety of financial and reported information (e.g. budget overviews, accounting processes, distribution formulas, etc.) for the purpose of communicating information, gaining feedback, and ensuring adherence to established internal controls.Provides technical expertise and guidance to staff and administration regarding accounting issues and related financial activities for the purpose of conveying pertinent information regarding the organizations financial operations and ensuring compliance with established policies, practices and regulatory requirements.Recommends procedures and actions on issues related to accountancy for the purpose of providing direction and decision making for the college administration.Reconciles fiscal information and account balances (e.g. balances with general ledger accounts, individual assets on a selective basis, etc.) for the purpose of verifying accuracy of information and maintaining accurate balances while complying with accounting practices.Researches a variety of financial and administrative topics (e.g. accounting trends, foreseeable regulation, etc.) for the purpose of providing information and recommendations that impact college operations.Responds to a wide variety of inquiries (e.g. correct account entries, accounting regulations, account financial information, etc.) for the purpose of providing information, direction, and appropriate referrals.Other Functions:
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
JOB REQUIREMENTS
Minimum Qualifications
Skills, Knowledge and AbilitiesSKILLS
are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; performing accounting procedures; planning and managing projects; and preparing and maintaining accurate records. KNOWLEDGE
is required to perform advanced math; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles of accounting and auditing; general governmental accounting practices; standard office practices and procedures; pertinent codes, policies, regulations, and laws; categorical grants; business telephone etiquette; office application software; and recordkeeping and record retention practices. ABILITY
is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with data of varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: analyzing a variety of financial and statistical information; working under time constraints; communicating with diverse groups; meeting deadlines and schedules; setting priorities; working with detailed information; and acting with sensitivity toward the diverse academic, socioeconomic, cultural, and ethnic backgrounds of the college personnel and students.
Responsibility:
Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; supervising the use of funds for multiple departments. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services.
Work Environment:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Experience:
Five (5) years of job related experience with increasing levels of responsibility.
Education:
Bachelors degree in job-related area.
Equivalency:
Ten (10) years of job related experience with increasing levels of responsibility.
Clearances:
Criminal Background ClearanceTuberculosis Clearance
Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.Desirable Qualification
Bachelor's degree in AccountingAccounting experience in a public agency or non-profit organizationExperience and proficiency with Microsoft Word, Excel, Outlook and Ellucian Colleague or similar ERP databases
APPLICATION PROCEDURE
A. Applicants must complete the online application through SchoolJobs.com. All elements of the application, including the education and work experience sections and supplemental questions must be submitted for the application to be considered complete. Napa Valley College evaluates candidates based on the information provided in the online application only. Do not attach resumes and cover letters.
Internal applicants are still required to submit a complete online application for this position. This includes the submission of transcripts.
B. Applicants must attach the following to complete the application process:Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment). Transcripts without the degrees and conferral dates will be deemed incomplete.
Foreign Transcripts:
Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States. Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing. Please () for a list of approved organizations.
It is important that your application reflect all of your relevant education and experience. Please note that applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete. Transcripts are the only attachments allowed so we may verify that the minimum education qualification has been met.
All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel.
The District will not accept materials by e-mail, fax, or mail for this position.
SPECIAL ACCOMMODATIONS:
If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development.
Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy.
For more information, contact the Office of Human Resources, Training & Development:
2277 Napa-Vallejo HighwayNapa, CA 94558(707) 256-7100jobline@napavalley.edu
For technical support, contact NEOGOV at (855) 524-5627.
The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and public employee retirement system membership.
Information pertaining to specific benefit allotments can be found on the Regular Classified Salary Schedule.
Visit our Benefits page for more information regarding district-sponsored health benefits and to obtain information about our health benefit providers. For other specific questions related to benefits, contact the Office of Human Resources, Training & Development at (707) 256-7100.
01
Describe how your current and previous work experience has prepared you for the scope of work and minimum and desirable qualifications described in the job announcement for this position. Please include your experience with:a. generally-accepted and governmental accounting and auditing principles, practices and proceduresb. accounts receivable and accounts payable c. grants accounting and complianced. analysis, maintenance, and auditing of accounts affecting institution-wide operations
02
Describe the work you have done to prepare a company's general ledger for year-end close and prepare documents for an entity's annual audit. (Limit your response to 300 words.)
03
Describe your experience preparing budgets and journal entries. Explain the importance of these and provide several examples for each one. (Limit your response to 300 words.)
04
Discuss your proficiency with Microsoft Excel and Ellucian Colleague or similar ERP databases. How have you used the applications in the workplace? (Limit your response to 300 words.)
05
Describe your experience working with or serving individuals from diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and race/ethnic backgrounds and what you learned from the experience. Give specific examples. (Limit your response to 300 words.)
Required Question
See Position Description
Location :
Napa, CA
Job Type:
Classified (Full-time)
Job Number:
2024-00016
Department:
Business & Finance
Opening Date:
06/17/2024
Closing Date:
Continuous
DESCRIPTION
OPEN U
NTIL FILLED
Napa Valley College is seeking a Senior Accountant in the Business & Finance department. The Department ensures that all activities comply with generally accepted accounting principles, District policies, and state and federal regulations. The Business & Finance department is responsible for but not limited to: completing fiscal audits, preparing external fiscal reporting requirements, supporting budget development, managing accounts payable and accounts receivable, and provides accounting services to the District's two non-profits. The department is responsible for the fiscal reporting of grant funds. The department manages the Cashier Window for the district and assists students with their fee related and student body related financial activities. The department supports other areas/departments and employees of the College with their purchasing, accounting, and budget needs.
The incumbent in this position will be performing accounting and fiscal work in the maintenance, examination, verification, and analysis of fiscal records and to perform cost and fund accounting and reporting; and providing support to college financial activities with specific responsibility for ensuring that fiscal policies, practices, and regulations meet compliance requirements.
This job reports to the Manager, Accounting.
This is a full-time, 12-months-per-year, classified position located on our main campus in Napa, California. The salary has an the appropriate placement on range 22 of the current Classified Salary Schedule. The starting salary range is $5,215 to $6,037/month, with future steps up to $7,338/month. Placement is made based on experience. The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and public employee retirement system membership.DUTIES AND RESPONSIBILITIES
Essential Functions:
Analyzes financial information (e.g. general ledger accounts, inventory records, etc.) for the purpose of identifying potential budget variances, compiling statistical information, developing procedures, and conforming to established financial practices and regulatory requirements.Collaborates with a variety of individuals and groups, both internal and external (e.g. Business Office staff, college administrative staff, government agencies, etc.) for the purpose of implementing and maintaining services and programs in accordance with established financial policies, practices, laws, and regulatory guidelines.Compiles statistical and financial data for the purpose of facilitating third-party reporting, developing budget recommendations, providing financial summaries to other personnel, and ensuring compliance with established guidelines.Conducts a variety of complex accounting functions for the purpose of providing requested supporting documentation, information on internal processes, and facilitating activities in support of audit processes.Coordinates a wide variety of accounting activities (e.g. annual budget and report preparation, preparation for external audits, etc.) for the purpose of providing required guidance and support.Develops complex reporting processes, procedures, and internal controls (e.g. accounting policy development, account tracking, etc.) for the purpose of maintaining the efficient flow of financial processes.Implements standard accounting procedures for the purpose of ensuring compliance with established accounting practices and all applicable regulatory requirements.Leads unit meetings, in-service training, workshops, etc. for the purpose of conveying and gathering information required to perform job functions.Monitors financial processes for the purpose of providing internal financial controls throughout the college.Presents a wide variety of financial and reported information (e.g. budget overviews, accounting processes, distribution formulas, etc.) for the purpose of communicating information, gaining feedback, and ensuring adherence to established internal controls.Provides technical expertise and guidance to staff and administration regarding accounting issues and related financial activities for the purpose of conveying pertinent information regarding the organizations financial operations and ensuring compliance with established policies, practices and regulatory requirements.Recommends procedures and actions on issues related to accountancy for the purpose of providing direction and decision making for the college administration.Reconciles fiscal information and account balances (e.g. balances with general ledger accounts, individual assets on a selective basis, etc.) for the purpose of verifying accuracy of information and maintaining accurate balances while complying with accounting practices.Researches a variety of financial and administrative topics (e.g. accounting trends, foreseeable regulation, etc.) for the purpose of providing information and recommendations that impact college operations.Responds to a wide variety of inquiries (e.g. correct account entries, accounting regulations, account financial information, etc.) for the purpose of providing information, direction, and appropriate referrals.Other Functions:
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
JOB REQUIREMENTS
Minimum Qualifications
Skills, Knowledge and AbilitiesSKILLS
are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment using pertinent software applications; performing accounting procedures; planning and managing projects; and preparing and maintaining accurate records. KNOWLEDGE
is required to perform advanced math; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles of accounting and auditing; general governmental accounting practices; standard office practices and procedures; pertinent codes, policies, regulations, and laws; categorical grants; business telephone etiquette; office application software; and recordkeeping and record retention practices. ABILITY
is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with data of varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: analyzing a variety of financial and statistical information; working under time constraints; communicating with diverse groups; meeting deadlines and schedules; setting priorities; working with detailed information; and acting with sensitivity toward the diverse academic, socioeconomic, cultural, and ethnic backgrounds of the college personnel and students.
Responsibility:
Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; supervising the use of funds for multiple departments. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services.
Work Environment:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Experience:
Five (5) years of job related experience with increasing levels of responsibility.
Education:
Bachelors degree in job-related area.
Equivalency:
Ten (10) years of job related experience with increasing levels of responsibility.
Clearances:
Criminal Background ClearanceTuberculosis Clearance
Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.Desirable Qualification
Bachelor's degree in AccountingAccounting experience in a public agency or non-profit organizationExperience and proficiency with Microsoft Word, Excel, Outlook and Ellucian Colleague or similar ERP databases
APPLICATION PROCEDURE
A. Applicants must complete the online application through SchoolJobs.com. All elements of the application, including the education and work experience sections and supplemental questions must be submitted for the application to be considered complete. Napa Valley College evaluates candidates based on the information provided in the online application only. Do not attach resumes and cover letters.
Internal applicants are still required to submit a complete online application for this position. This includes the submission of transcripts.
B. Applicants must attach the following to complete the application process:Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment). Transcripts without the degrees and conferral dates will be deemed incomplete.
Foreign Transcripts:
Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States. Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing. Please () for a list of approved organizations.
It is important that your application reflect all of your relevant education and experience. Please note that applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete. Transcripts are the only attachments allowed so we may verify that the minimum education qualification has been met.
All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel.
The District will not accept materials by e-mail, fax, or mail for this position.
SPECIAL ACCOMMODATIONS:
If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development.
Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy.
For more information, contact the Office of Human Resources, Training & Development:
2277 Napa-Vallejo HighwayNapa, CA 94558(707) 256-7100jobline@napavalley.edu
For technical support, contact NEOGOV at (855) 524-5627.
The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and public employee retirement system membership.
Information pertaining to specific benefit allotments can be found on the Regular Classified Salary Schedule.
Visit our Benefits page for more information regarding district-sponsored health benefits and to obtain information about our health benefit providers. For other specific questions related to benefits, contact the Office of Human Resources, Training & Development at (707) 256-7100.
01
Describe how your current and previous work experience has prepared you for the scope of work and minimum and desirable qualifications described in the job announcement for this position. Please include your experience with:a. generally-accepted and governmental accounting and auditing principles, practices and proceduresb. accounts receivable and accounts payable c. grants accounting and complianced. analysis, maintenance, and auditing of accounts affecting institution-wide operations
02
Describe the work you have done to prepare a company's general ledger for year-end close and prepare documents for an entity's annual audit. (Limit your response to 300 words.)
03
Describe your experience preparing budgets and journal entries. Explain the importance of these and provide several examples for each one. (Limit your response to 300 words.)
04
Discuss your proficiency with Microsoft Excel and Ellucian Colleague or similar ERP databases. How have you used the applications in the workplace? (Limit your response to 300 words.)
05
Describe your experience working with or serving individuals from diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and race/ethnic backgrounds and what you learned from the experience. Give specific examples. (Limit your response to 300 words.)
Required Question