Program Assistant / Senior Program Assistant - Foundation Wide

The FoundationWe are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we're committed to creating an environment for you to thrive both personally and professionally.The TeamThe Assistant / Senior Assistant role provides a wide and varied range of administrative and organizational support for foundation leaders and their teams. The ideal candidate thrives in a busy environment, embraces new challenges, and consistently exhibits an optimistic disposition within the organization. You will help manage high workloads, handle multiple tasks, and consistently meet deadlines. Both roles require a detail-oriented, organized, and proactive individual who excels in providing administrative support at different levels of an organization. However, the responsibilities and complexity of tasks vary based on the position, with Senior Assistants taking on more strategic and high-level tasks. As a member of a dynamic and diverse team, you will contribute to advancing the Foundation's mission and values. This is an evergreen posting that will allow you to be considered for upcoming and future assistant and senior assistant roles at the Foundation, across multiple teams and divisions, through a streamlined hiring process.This program is for full-time US-based roles located in Seattle, WA and Washington DC.What You'll Do:Schedule appointments and meetings, managing complex calendars for participants across different time zones both internal and external to the foundation.Coordinate and make travel arrangements, managing sophisticated schedules.Assist in the scheduling and planning of events such as meetings, team buildings, field visits, conferences, retreats, and presentations.Providing clear and consistent communication support and assistance to ensure timely responses to inquiries, both written and verbal communications (emails, meetings, etc.), and handling confidential and/or sensitive information.Collaborating with both internal and external partners, including field teams, while facilitating team communication and logistics. Engaging with high-level collaborators such as key partners, grantees, government officials, and consultants.Support knowledge management efforts, particularly document management using foundation-approved solutions and guidelines. Maintain file organization, team sites, track projects and manage data, and records.Prepare and process routine financial tasks such as expense reports, reimbursements, check requests, and basic financial duties, including budget and invoice reconciliation.Collaborate with the leadership team to achieve goals and create deliverables. Assistants help achieve team goals, while Senior Assistants may lead projects and special initiatives.Contribute to the support community, handling administrative tasks and assisting with special projects as needed. Support an inclusive culture by modeling behaviors and actions; raise issues in a timely fashion and to appropriate partners.Exercise creative problem-solving skills and suggest appropriate solutions.Your Experience:Knowledge of foundation priorities and how they align with the leader, division, and team.Experience in an administrative job, supporting multiple principals for a sophisticated and fast-paced organization.Experience leading and establishing relationships to gain the respect and trust of others.Experience setting priorities while balancing multiple tasks.Ability to prioritize effectively, communicate decisions and complete tasks in a clear effective manner.Knowledge of how to best support and make decisions on behalf of principals and leaders, using the appropriate voice/tone and aligning with the key messages/vision/goals set by the leadership team.Skilled at identifying team needs and opportunities, and how to address them effectively. Experience in adopting approaches and methods to achieve results in changing environments, while helping others navigate ongoing demands of change.A bachelor's degree or equivalent demonstrated experience.The hourly rate range for this role is $29.98 to $41.98 USD for Assistants, and $35.01 - $49.00 for Senior Assistants. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate's job-related skills, experience, and expertise, as evaluated during the interview process.Hiring RequirementsAs part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.Candidate AccommodationsIf you require assistance due to a disability in the application or recruitment process, please submit a request here.Inclusion StatementWe are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion - of voices, ideas, and approaches - and we support this diversity through all our employment practices.All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.

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