Dallas Independent School District
Supervisor I Business & Accounting (226 Days)
Dallas Independent School District, Dallas, Texas, United States, 75215
Description
• Oversee Food Services Accounts Payable, Inventory/Deposit, and Claims functions.
• Ensure the prompt and accurate processing of invoices to include proper documentation and approval.
• Review, prepare, and generate various Accounts Payable reports timely.
• Reconcile the invoice on-hold report, uninvoiced receipt report, invoice aging report and other AP reports to Oracle as needed. Review and resolve outstanding invoices and receipts on Oracle invoice aging reports, invoice on hold reports, and uninvoiced receipt reports.
• Monitor and review the banking and cash deposit transactions for all school cafeterias. Reconcile reported cash to bank deposit report and the deposit records for schools. Resolve cash discrepancies as needed and provide monthly reports to directors for review
• Responsible for the monthly and annual financial close of AP, Cash Management, Inventory, and vendor statement reconciliation.
• Supervise and coordinate all claim activities regarding the Texas Department of Agriculture Child Nutrition Programs, including National School Lunch Program (NSLP), Fresh Fruit & Vegetable Program (FFVP), Seamless Summer Program (SSO), Child and Adult Food Program (CACFP), Head Start and other programs the department may serve.
• File monthly reimbursement claims with TDA in accordance with federal, state, district policies and applicable laws, ensuring integrity and accuracy, and timely submission and reporting.
• Monitor and review meal participation reports and edit check reports. Review transactions from Point of Sales (POS) system to FileMaker records relating to meal participation and eligibility. Communicate missing or incorrect data to Cafeteria Supervisors and/or Operations team supervisors.
• Renew TDA applications annually. Keep abreast of technical, legislative, professional trends and developments regarding TDA and accounting operations and programs. Disseminate this information to appropriate personnel.
• Review monthly accounting journal entries for revenue and expenditure prepared by staff, to ensure posting of all accounting entries to GL correctly and timely. Update and monitor receivables records to ensure timely and accurately filing and payments of reimbursements.
• Monitor student meal pay accounts. Adjust and process refunds as needed. Follow up on principal meal charge accounts and collection accordingly
• Ensure the timely production, delivery and maintenance of accounts payable records and reports as required. Ensure proper payment application to invoices.
• Monitor contracts and business activities of the department, including the department's building security contract, armored transport deposit pickup contract, school safes and lockboxes, and others as assigned.
• Keep abreast of the district's policies and procedures relevant to Food Services department.
• Ensure proper use of account codes for Food Services Department.
• Promptly respond to inquiries from vendors and other district departments or campuses, and satisfactorily address queries and requests.
• Assist with monthly and year-end financial close activities and audit requests from internal or external auditors.
• Performs all other tasks and duties as assigned.
Selected individuals for Dallas Independent School District positions will be placed according to compensation guidelines. A campus-based employee may not assume a new position for which he/she was selected based upon the posting process until the end of the current semester, unless approved by the chief officer - Human Capital Management.
A security check and disclosure of family relationship information is required for all positions.
No telephone calls please.
EQUAL OPPORTUNITY EMPLOYER M/F/H
Dallas Independent School District, is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, gender expression, genetic information, or any other basis prohibited by law. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act, and the Age Discrimination Act of 1975, as amended, as well as board policy not to discriminate in such a manner (not all prohibited bases apply to all programs).
Qualifications
• Bachelor's Degree required plus two years' related supervisory experience
• Excellent computer skills with knowledge of MS Windows, MS Office professional. Proficient in Oracle financial system or an accounting software
• Preferred knowledge of Texas Education Agency Financial Accountability System Resource Guide (FASRG), Governmental Accounting Standards Board (GASB) standards, Grant Accounting, Food Services Fund.
• Ability to successfully prioritize and complete assignments timely with minimum direction or supervision
• Organizational, communication, and people skills required to achieve the goals of the position, and to interact with all levels of district personnel, vendors, and the public.
• Oversee Food Services Accounts Payable, Inventory/Deposit, and Claims functions.
• Ensure the prompt and accurate processing of invoices to include proper documentation and approval.
• Review, prepare, and generate various Accounts Payable reports timely.
• Reconcile the invoice on-hold report, uninvoiced receipt report, invoice aging report and other AP reports to Oracle as needed. Review and resolve outstanding invoices and receipts on Oracle invoice aging reports, invoice on hold reports, and uninvoiced receipt reports.
• Monitor and review the banking and cash deposit transactions for all school cafeterias. Reconcile reported cash to bank deposit report and the deposit records for schools. Resolve cash discrepancies as needed and provide monthly reports to directors for review
• Responsible for the monthly and annual financial close of AP, Cash Management, Inventory, and vendor statement reconciliation.
• Supervise and coordinate all claim activities regarding the Texas Department of Agriculture Child Nutrition Programs, including National School Lunch Program (NSLP), Fresh Fruit & Vegetable Program (FFVP), Seamless Summer Program (SSO), Child and Adult Food Program (CACFP), Head Start and other programs the department may serve.
• File monthly reimbursement claims with TDA in accordance with federal, state, district policies and applicable laws, ensuring integrity and accuracy, and timely submission and reporting.
• Monitor and review meal participation reports and edit check reports. Review transactions from Point of Sales (POS) system to FileMaker records relating to meal participation and eligibility. Communicate missing or incorrect data to Cafeteria Supervisors and/or Operations team supervisors.
• Renew TDA applications annually. Keep abreast of technical, legislative, professional trends and developments regarding TDA and accounting operations and programs. Disseminate this information to appropriate personnel.
• Review monthly accounting journal entries for revenue and expenditure prepared by staff, to ensure posting of all accounting entries to GL correctly and timely. Update and monitor receivables records to ensure timely and accurately filing and payments of reimbursements.
• Monitor student meal pay accounts. Adjust and process refunds as needed. Follow up on principal meal charge accounts and collection accordingly
• Ensure the timely production, delivery and maintenance of accounts payable records and reports as required. Ensure proper payment application to invoices.
• Monitor contracts and business activities of the department, including the department's building security contract, armored transport deposit pickup contract, school safes and lockboxes, and others as assigned.
• Keep abreast of the district's policies and procedures relevant to Food Services department.
• Ensure proper use of account codes for Food Services Department.
• Promptly respond to inquiries from vendors and other district departments or campuses, and satisfactorily address queries and requests.
• Assist with monthly and year-end financial close activities and audit requests from internal or external auditors.
• Performs all other tasks and duties as assigned.
Selected individuals for Dallas Independent School District positions will be placed according to compensation guidelines. A campus-based employee may not assume a new position for which he/she was selected based upon the posting process until the end of the current semester, unless approved by the chief officer - Human Capital Management.
A security check and disclosure of family relationship information is required for all positions.
No telephone calls please.
EQUAL OPPORTUNITY EMPLOYER M/F/H
Dallas Independent School District, is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, gender expression, genetic information, or any other basis prohibited by law. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act, and the Age Discrimination Act of 1975, as amended, as well as board policy not to discriminate in such a manner (not all prohibited bases apply to all programs).
Qualifications
• Bachelor's Degree required plus two years' related supervisory experience
• Excellent computer skills with knowledge of MS Windows, MS Office professional. Proficient in Oracle financial system or an accounting software
• Preferred knowledge of Texas Education Agency Financial Accountability System Resource Guide (FASRG), Governmental Accounting Standards Board (GASB) standards, Grant Accounting, Food Services Fund.
• Ability to successfully prioritize and complete assignments timely with minimum direction or supervision
• Organizational, communication, and people skills required to achieve the goals of the position, and to interact with all levels of district personnel, vendors, and the public.