City of New York
HEADCOUNT & BUDGET ANALYST
City of New York, New York, New York, us, 10261
Company Description
Job Description
The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.
Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.
Human Resources Solutions (HRS)/ Headcount Control Unit is recruiting for one (1) Associate Staff Analyst, to function as a Headcount & Budget Analyst who will:
-Utilize Comprehensive Personnel System (CPS) to review and process all Personnel Request Forms (PRFs) and Ticket Change Notices (TCNs) submitted for new hires, promotions, salary adjustments, attrition replacements, changes of titles, demotions, transfers, etc.
-Analyze the impact of each personnel action/request from a programmatic perspective against the budget for the designated RA/RC and the unit of appropriation, to ascertain whether there is headcount and sufficient un-obligated funds for the actions.
-Review and ensure that daily data entry of all CPS personnel actions into the RC Budget Tracking reports are correct and accurate; calculate the fiscal impact of every action approved and prepares analytical data for the Bi-Weekly Headcount Reconciliations which compare actual headcount attrition and other pending headcount obligations against the budgeted number of positions to determine RC vacancies and available funds.
-Work closely in conjunction with Office of Budget Administration to update the RCs' allocated headcount in the HRA Human Resources Information System (HRIS). Monitor and compare the baseline with the RCs' ongoing needs to advise the RCs of necessary changes to the baseline.
-Compile statistical reports to keep the Commissioner, the Executive Staff, and the Human Resources Solutions (HRS) informed of headcount and vacancy numbers to ensure full headcount compliance. In addition, provides data reporting of HCU's performance and productivity indicators.
-Conduct monthly reconciliation meetings with the HRBPs from assigned RA/RC to agree upon and ensure the consistency of headcount and budget records.
-Respond to telephone requests for information/clarification regarding personnel movements using discretion in screening for confidentiality when communicating information sought.
-Participate in the development of Special Projects and Ad Hoc Reports as assigned.
Qualifications
1. A master's degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employeebenefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job Description
The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.
Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.
Human Resources Solutions (HRS)/ Headcount Control Unit is recruiting for one (1) Associate Staff Analyst, to function as a Headcount & Budget Analyst who will:
-Utilize Comprehensive Personnel System (CPS) to review and process all Personnel Request Forms (PRFs) and Ticket Change Notices (TCNs) submitted for new hires, promotions, salary adjustments, attrition replacements, changes of titles, demotions, transfers, etc.
-Analyze the impact of each personnel action/request from a programmatic perspective against the budget for the designated RA/RC and the unit of appropriation, to ascertain whether there is headcount and sufficient un-obligated funds for the actions.
-Review and ensure that daily data entry of all CPS personnel actions into the RC Budget Tracking reports are correct and accurate; calculate the fiscal impact of every action approved and prepares analytical data for the Bi-Weekly Headcount Reconciliations which compare actual headcount attrition and other pending headcount obligations against the budgeted number of positions to determine RC vacancies and available funds.
-Work closely in conjunction with Office of Budget Administration to update the RCs' allocated headcount in the HRA Human Resources Information System (HRIS). Monitor and compare the baseline with the RCs' ongoing needs to advise the RCs of necessary changes to the baseline.
-Compile statistical reports to keep the Commissioner, the Executive Staff, and the Human Resources Solutions (HRS) informed of headcount and vacancy numbers to ensure full headcount compliance. In addition, provides data reporting of HCU's performance and productivity indicators.
-Conduct monthly reconciliation meetings with the HRBPs from assigned RA/RC to agree upon and ensure the consistency of headcount and budget records.
-Respond to telephone requests for information/clarification regarding personnel movements using discretion in screening for confidentiality when communicating information sought.
-Participate in the development of Special Projects and Ad Hoc Reports as assigned.
Qualifications
1. A master's degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employeebenefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.