Colibri Group
Administrative Assistant
Colibri Group, Miami, Florida, us, 33222
At Colibri, culture is a critical part of our collective success, and we live our values everyday: Love, Joy,
Boldness, Teamwork and Curiosity. These values guide our interactions with each other, our customers,
and the community as a whole.
Gold Coast Schools, proudly part of the Colibri Group family,
is Florida's premier provider of professional licensing education with over 50 years of excellence. As a Colibri Group brand, Gold Coast Schools offers pre-license, post-license, and continuing education across various industries, including real estate, CAM, insurance, mortgage, and construction. We deliver our courses through classroom, livestream, and online formats, ensuring flexible learning options for our students.
Position Overview
This role is responsible for assisting and supporting customers/students throughout their efforts in achieving their professional learning goals. This position is a team-oriented, student-facing role that services internal and external customers. This key player will assist these colleagues with their daily duties. This individual will perform various administrative tasks such as accurate data entering of student information, assisting students with licensing applications, processing electronic fingerprints, keeping the facility well maintained, among other duties. To excel in this role, a customer service representative should possess excellent organizational and time-management skills, attention to detail, and strong communication and interpersonal skills.
What You'll Do
Handles all incoming service-related inquiries either in person or via phone and digital communication channelsHandles customer escalations and/or difficult conversations by utilizing active listening and de-escalation strategiesTroubleshoots general customer support technical questionsDocuments all interactions in CRM system in accordance with established criteria and SLAsAdheres to established departmental metrics by levelPerforms administrative tasks associated with class processingCompletes accurate data entry of student information as well as accurately maintain student and class recordsAssists students with licensing applications by processing electronic fingerprintsHandling deposits and cash transactionsAssists in keeping the overall facility neat, clean, and well maintained; keep all brochure holders and supplies well stockedProvide friendly service, support, and encouragement to studentsAssist the Campus Director and Inside Sales Representatives by confirming class schedules with instructors and assisting with inventory countingCompletes other duties and special projects as assignedWhat You'll Need to Succeed
High school diploma or GED is required with some college preferred1+ years of customer service or related experience preferredA minimum of one-year administrative experience is requiredAbility to work some weekendsMust be comfortable with change and able to shift focus quicklyAbility to operate in a fast-paced and ambiguous environment with an ability to multi-task when neededMust be reliable and punctualTyping/data entry speed of at least 20 wpmMust be Microsoft Proficient, Word, Excel, Outlook, ExplorerExcellent customer service skills, including a pleasant demeanor and tactfulnessAbility to multi-task in a fast-paced environmentGood command of the English language; Bilingual (English/Spanish)Must have the ability to lift boxes up to 40 pounds on a semi-regular basis
Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today!
Boldness, Teamwork and Curiosity. These values guide our interactions with each other, our customers,
and the community as a whole.
Gold Coast Schools, proudly part of the Colibri Group family,
is Florida's premier provider of professional licensing education with over 50 years of excellence. As a Colibri Group brand, Gold Coast Schools offers pre-license, post-license, and continuing education across various industries, including real estate, CAM, insurance, mortgage, and construction. We deliver our courses through classroom, livestream, and online formats, ensuring flexible learning options for our students.
Position Overview
This role is responsible for assisting and supporting customers/students throughout their efforts in achieving their professional learning goals. This position is a team-oriented, student-facing role that services internal and external customers. This key player will assist these colleagues with their daily duties. This individual will perform various administrative tasks such as accurate data entering of student information, assisting students with licensing applications, processing electronic fingerprints, keeping the facility well maintained, among other duties. To excel in this role, a customer service representative should possess excellent organizational and time-management skills, attention to detail, and strong communication and interpersonal skills.
What You'll Do
Handles all incoming service-related inquiries either in person or via phone and digital communication channelsHandles customer escalations and/or difficult conversations by utilizing active listening and de-escalation strategiesTroubleshoots general customer support technical questionsDocuments all interactions in CRM system in accordance with established criteria and SLAsAdheres to established departmental metrics by levelPerforms administrative tasks associated with class processingCompletes accurate data entry of student information as well as accurately maintain student and class recordsAssists students with licensing applications by processing electronic fingerprintsHandling deposits and cash transactionsAssists in keeping the overall facility neat, clean, and well maintained; keep all brochure holders and supplies well stockedProvide friendly service, support, and encouragement to studentsAssist the Campus Director and Inside Sales Representatives by confirming class schedules with instructors and assisting with inventory countingCompletes other duties and special projects as assignedWhat You'll Need to Succeed
High school diploma or GED is required with some college preferred1+ years of customer service or related experience preferredA minimum of one-year administrative experience is requiredAbility to work some weekendsMust be comfortable with change and able to shift focus quicklyAbility to operate in a fast-paced and ambiguous environment with an ability to multi-task when neededMust be reliable and punctualTyping/data entry speed of at least 20 wpmMust be Microsoft Proficient, Word, Excel, Outlook, ExplorerExcellent customer service skills, including a pleasant demeanor and tactfulnessAbility to multi-task in a fast-paced environmentGood command of the English language; Bilingual (English/Spanish)Must have the ability to lift boxes up to 40 pounds on a semi-regular basis
Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today!