oilandgas.org.uk
Executive Assistant to CEO
oilandgas.org.uk, Houston, Texas, United States, 77246
Candidate Profile
Outstanding secretarial skills.Flexible, adaptable, and organised approach.Good skills in Microsoft Word, Excel, PowerPoint, and Internet Explorer.Attention to details and accuracy in communication and duties.Comfortable working under pressure with experience in a similar environment preferred.Self-motivated and takes responsibility for own areas of work.Excellent French and English language skills are mandatory.
Activities
We are looking for an Executive Assistant to join our team based in Geneva, who will report directly to the CEO and provide support at executive levels for the Trading & Shipping branch of TotalEnergies.
Start Date:
Q1 January
Location:
Geneva
About Us:
TotalEnergies has developed a strong expertise in oil and biofuels, natural gas, and electricity trading. Our trading entities are based in Geneva, Paris, Houston, and Singapore. The European trading hub of TotalEnergies is located in Geneva, bringing together large teams around its trading activities: TotalEnergies Trading & Shipping (T&S) and TotalEnergies Gas and Power (TGP).
Our Culture:
We are committed to meeting the energy needs of a growing population and to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We fully embrace the digital revolution. Our employees thrive in an environment that promotes expertise, entrepreneurship, agility, and a purpose-driven culture, generating boundless opportunities to learn, grow, and achieve collaborative success.
Your Responsibilities:Organising business travels, including the booking of flights, hotels, car rentals, and arranging all relevant authorisation documents, including visas.Preparing and submitting expense claims.Managing complex agendas and a large amount of emails.Providing secretarial and administrative support.Distributing and redirecting DHL, courier, mail, and parcels.Assisting in organising meetings, setting up equipment, and ensuring meeting rooms are booked and all equipment is working.Updating all personnel data necessary for travel arrangements and maintaining such data in a dedicated IT tool.Participating in the coordination of corporate events when required.Completing any ad hoc tasks as directed.
Context & Environment
The Executive Assistant to CEO will be expected to maintain the highest level of professionalism and confidentiality. The position demands excellent organizational skills, attention to detail, and the ability to work under pressure to meet tight deadlines. The successful candidate will be a proactive problem solver with strong communication skills and the ability to work collaboratively with colleagues across different departments.#J-18808-Ljbffr
Outstanding secretarial skills.Flexible, adaptable, and organised approach.Good skills in Microsoft Word, Excel, PowerPoint, and Internet Explorer.Attention to details and accuracy in communication and duties.Comfortable working under pressure with experience in a similar environment preferred.Self-motivated and takes responsibility for own areas of work.Excellent French and English language skills are mandatory.
Activities
We are looking for an Executive Assistant to join our team based in Geneva, who will report directly to the CEO and provide support at executive levels for the Trading & Shipping branch of TotalEnergies.
Start Date:
Q1 January
Location:
Geneva
About Us:
TotalEnergies has developed a strong expertise in oil and biofuels, natural gas, and electricity trading. Our trading entities are based in Geneva, Paris, Houston, and Singapore. The European trading hub of TotalEnergies is located in Geneva, bringing together large teams around its trading activities: TotalEnergies Trading & Shipping (T&S) and TotalEnergies Gas and Power (TGP).
Our Culture:
We are committed to meeting the energy needs of a growing population and to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We fully embrace the digital revolution. Our employees thrive in an environment that promotes expertise, entrepreneurship, agility, and a purpose-driven culture, generating boundless opportunities to learn, grow, and achieve collaborative success.
Your Responsibilities:Organising business travels, including the booking of flights, hotels, car rentals, and arranging all relevant authorisation documents, including visas.Preparing and submitting expense claims.Managing complex agendas and a large amount of emails.Providing secretarial and administrative support.Distributing and redirecting DHL, courier, mail, and parcels.Assisting in organising meetings, setting up equipment, and ensuring meeting rooms are booked and all equipment is working.Updating all personnel data necessary for travel arrangements and maintaining such data in a dedicated IT tool.Participating in the coordination of corporate events when required.Completing any ad hoc tasks as directed.
Context & Environment
The Executive Assistant to CEO will be expected to maintain the highest level of professionalism and confidentiality. The position demands excellent organizational skills, attention to detail, and the ability to work under pressure to meet tight deadlines. The successful candidate will be a proactive problem solver with strong communication skills and the ability to work collaboratively with colleagues across different departments.#J-18808-Ljbffr