Cook County Health and Hospitals
ADMINISTRATIVE ASSISTANT V-SURGERY ONCOLOGY
Cook County Health and Hospitals, Chicago, Illinois, United States, 60290
Job Posting:
Oct 1, 2024, 9:25:05 PMClosing Date:
Oct 16, 2024, 4:59:00 AMFull-timeShift Start Time:
8:30 A.M.Shift End Time:
4:30 P.M.Collective Bargaining Unit:
RWDSU Local 200 Admin Assistants BHSPosting Salary:
$40.623Organization:
Health and Hospital SystemsLOCATION:
JOHN H STROGER JR HOSPITALDEPARTMENT:
SURGERY ONCOLOGYSHIFT:
8:30 A.M. TO 4:30 P.M.Job Summary:
The Administrative Assistant V oversees, coordinates, and performs administrative activities for the General Medicine department in order to support efficient day-to-day operation of the clinic and effective delivery of patient care.Typical Duties:Oversees all office operations and the workflow of office and clinical support staff to maximize patient access and flow.Ensures office operates in adherence to administrative policies, practices, and procedures.Coordinates and schedules office and clinical personnel assignments, work schedules, vacations and personal leaves to ensure appropriate staffing.Oversees and performs scheduling of patients. Ensures clinical staff provides appropriate preparations to receive patients.Procures and maintains adequate quantities of office and medical supplies.Coordinates ongoing preventative and corrective maintenance for equipment/facilities.Monitors patient billing system; enters patient and supply charges into computer accurately and promptly.Prepares and generates performance reports for the clinic in an accurate and timely manner.Prepares and submits employee payroll accurately and in a timely manner.Maintains confidentiality of clinic personnel records and actions.Participates in employee complaint or grievance proceedings as required.Demonstrates discretion and maintains confidentiality regarding all patients' medical and financial records.Ensures office expenditures are within approved health center budget.Ensures that patient litigation files are handled properly per Cook County Health (CCH) policy.Ensures strict compliance with all Federal and State regulatory bodies (Illinois Department of Human Services, Medicare, OSHA, CUA etc.) regarding patient records.Monitors and implements specific and site-wide CCH quality initiatives.Ensures that the clinic site is in compliance with accreditation standards.Participates in the coordination of staff credentialing process as necessary.Participates in local outreach as required to support outreach goals and initiatives.Performs other related duties as required.Minimum Qualifications:High School diploma or GED
is required
(Must provide proof at time of interview)Minimum five (5) years of experience providing administrative support to senior level management
is requiredMinimum two (2) years prior experience as an Administrative Assistant in a hospital setting
is requiredPrior experience building and tracking department budgets or coordinating billing practices
is requiredExperience managing e-mail and written communication, generating written responses to internal and external inquiries
is requiredPrior experience leading projects across multiple departments
is requiredAdvanced proficiency with Microsoft Office Suite
is required
(MS Office testing will be administered 70% minimum proficiency rate is required)Knowledge, Skills, Abilities and Other Characteristics:Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)Ability to research and compile reportsDemonstrated problem-solving ability and ability to negotiate complex situationsAbility to communicate effectively orally and in writingAbility to respond to common inquiries or complaints from customers, regulatory agencies, or members of the public health community.Ability to effectively present information to top management, public groups, and/or boards of directors.Ability to work effectively as part of a multidisciplinary teamAbility to make sound discretionary decisionsAbility to work well under pressure and maintain professional demeanor at all times.Ability to represent CCHHS with tact and diplomacyAbility to work a flexible schedule as business needs requireVETERAN PREFERENCE:When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service.To take advantage of this preference a Veteran
must:Meet the minimum qualifications for the position.Identify self as a Veteran on the employment application by answering yes to the question, "Are you a Military Veteran?"Attach a copy of their
DD 214, DD 215 or NGB 22
(Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11).Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable.ORA copy of a
valid State ID Card or Driver's License
which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.If items are not attached, you will not be eligible for Veteran Preference.VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.Benefits Package:Medical, Dental, and Vision CoverageBasic Term Life InsurancePension Plan and Deferred Compensation ProgramEmployee Assistance ProgramPaid Holidays, Vacation, and Sick TimeYou may also qualify for the Public Service Loan Forgiveness Program (PSLF)For further information on our excellent benefits package, please click on the following link:
http://www.cookcountyrisk.com/Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.COOK COUNTY GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER
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Oct 1, 2024, 9:25:05 PMClosing Date:
Oct 16, 2024, 4:59:00 AMFull-timeShift Start Time:
8:30 A.M.Shift End Time:
4:30 P.M.Collective Bargaining Unit:
RWDSU Local 200 Admin Assistants BHSPosting Salary:
$40.623Organization:
Health and Hospital SystemsLOCATION:
JOHN H STROGER JR HOSPITALDEPARTMENT:
SURGERY ONCOLOGYSHIFT:
8:30 A.M. TO 4:30 P.M.Job Summary:
The Administrative Assistant V oversees, coordinates, and performs administrative activities for the General Medicine department in order to support efficient day-to-day operation of the clinic and effective delivery of patient care.Typical Duties:Oversees all office operations and the workflow of office and clinical support staff to maximize patient access and flow.Ensures office operates in adherence to administrative policies, practices, and procedures.Coordinates and schedules office and clinical personnel assignments, work schedules, vacations and personal leaves to ensure appropriate staffing.Oversees and performs scheduling of patients. Ensures clinical staff provides appropriate preparations to receive patients.Procures and maintains adequate quantities of office and medical supplies.Coordinates ongoing preventative and corrective maintenance for equipment/facilities.Monitors patient billing system; enters patient and supply charges into computer accurately and promptly.Prepares and generates performance reports for the clinic in an accurate and timely manner.Prepares and submits employee payroll accurately and in a timely manner.Maintains confidentiality of clinic personnel records and actions.Participates in employee complaint or grievance proceedings as required.Demonstrates discretion and maintains confidentiality regarding all patients' medical and financial records.Ensures office expenditures are within approved health center budget.Ensures that patient litigation files are handled properly per Cook County Health (CCH) policy.Ensures strict compliance with all Federal and State regulatory bodies (Illinois Department of Human Services, Medicare, OSHA, CUA etc.) regarding patient records.Monitors and implements specific and site-wide CCH quality initiatives.Ensures that the clinic site is in compliance with accreditation standards.Participates in the coordination of staff credentialing process as necessary.Participates in local outreach as required to support outreach goals and initiatives.Performs other related duties as required.Minimum Qualifications:High School diploma or GED
is required
(Must provide proof at time of interview)Minimum five (5) years of experience providing administrative support to senior level management
is requiredMinimum two (2) years prior experience as an Administrative Assistant in a hospital setting
is requiredPrior experience building and tracking department budgets or coordinating billing practices
is requiredExperience managing e-mail and written communication, generating written responses to internal and external inquiries
is requiredPrior experience leading projects across multiple departments
is requiredAdvanced proficiency with Microsoft Office Suite
is required
(MS Office testing will be administered 70% minimum proficiency rate is required)Knowledge, Skills, Abilities and Other Characteristics:Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)Ability to research and compile reportsDemonstrated problem-solving ability and ability to negotiate complex situationsAbility to communicate effectively orally and in writingAbility to respond to common inquiries or complaints from customers, regulatory agencies, or members of the public health community.Ability to effectively present information to top management, public groups, and/or boards of directors.Ability to work effectively as part of a multidisciplinary teamAbility to make sound discretionary decisionsAbility to work well under pressure and maintain professional demeanor at all times.Ability to represent CCHHS with tact and diplomacyAbility to work a flexible schedule as business needs requireVETERAN PREFERENCE:When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service.To take advantage of this preference a Veteran
must:Meet the minimum qualifications for the position.Identify self as a Veteran on the employment application by answering yes to the question, "Are you a Military Veteran?"Attach a copy of their
DD 214, DD 215 or NGB 22
(Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11).Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable.ORA copy of a
valid State ID Card or Driver's License
which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.If items are not attached, you will not be eligible for Veteran Preference.VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.Benefits Package:Medical, Dental, and Vision CoverageBasic Term Life InsurancePension Plan and Deferred Compensation ProgramEmployee Assistance ProgramPaid Holidays, Vacation, and Sick TimeYou may also qualify for the Public Service Loan Forgiveness Program (PSLF)For further information on our excellent benefits package, please click on the following link:
http://www.cookcountyrisk.com/Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.COOK COUNTY GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER
#J-18808-Ljbffr