Loyola University Chicago
Law School Administrative Assistant
Loyola University Chicago, Chicago, Illinois, United States, 60290
Position Details
Job Title:
ADMINISTRATIVE ASSISTANTPosition Number:
8101377Job Category:
University StaffJob Type:
Full-TimeFLSA Status:
Non-ExemptCampus:
Chicago-Water Tower CampusDepartment Name:
LAW SCHOOLLocation Code:
SCHOOL OF LAW:ADMINISTRATION (02700I)Is this split and/or fully grant funded?
NoDuties and Responsibilities
The Law School Administrative Assistant is the primary administrative assistant to the Loyola University of Chicago Community Law Center, Veterans Clinic, Business Law Clinic, and the Federal Tax Clinic. This position provides broad-based administrative and programmatic support and has accountability to the Center and Clinic directors, reporting to the Associate Dean for Administration.General administrative duties include, but are not limited to:Providing reception and serving as a first point of contact by answering phones, screening and directing callers, and taking messages; greeting and directing visitors as needed.Preparing memos, letters, exams, and journal articles for publication; proofreading documents and checking citations as necessary.Handling mail distribution and preparing materials for mailing.Filing documents and photocopying materials.Assisting with the preparation and administration of events, including coordinating logistics such as travel, room reservations, catering, and guest speaker management.Preparing expense reports, petty cash reports, and check requisitions.Ordering supplies and maintaining office equipment.Proactively assisting faculty and administrators when the workload is slow.Performing other administrative duties as assigned.In addition to these general duties, the Law School Administrative Assistant provides specialized support based on the different needs of the Center and Clinics, including:Managing client files and center/clinic records, including opening and maintaining cases.Providing faculty, course, and certificate support, including copying documents and sending student rosters to the Law School Registrar.Supporting students by managing student mailboxes and scheduling interviews.Making appropriate referrals to the public and composing correspondence in response to requests for legal help.Maintaining a master calendar with attorney/student court dates and room reservations.Any other administrative tasks that support the Center, Clinics, or Law School, as assigned.Minimum Education and/or Work Experience
High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.Qualifications
Preferred qualifications include:Previous legal and office management experience, and/or certificate in paralegal studies.Strong communication skills.Spanish speaking.Certificates/Credentials/Licenses
Spanish speaking strongly preferred. Certificate in paralegal studies extremely helpful.Computer Skills
Intermediate MS Word processing, MS Excel, MS PowerPoint, MS Publisher, and MS Access. Adept user of Internet, e-mail, and other office automation systems.Supervisory Responsibilities
NoRequired operation of university owned vehicles
NoDoes this position require direct animal or patient contact?
NoPhysical Demands
Repetitive MotionsWorking Conditions
NoneOpen Date
09/10/2024Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion: As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to recruiting and retaining a diverse workforce and enabling a culture of inclusiveness.Quick Link for Posting
Job Posting Link
#J-18808-Ljbffr
Job Title:
ADMINISTRATIVE ASSISTANTPosition Number:
8101377Job Category:
University StaffJob Type:
Full-TimeFLSA Status:
Non-ExemptCampus:
Chicago-Water Tower CampusDepartment Name:
LAW SCHOOLLocation Code:
SCHOOL OF LAW:ADMINISTRATION (02700I)Is this split and/or fully grant funded?
NoDuties and Responsibilities
The Law School Administrative Assistant is the primary administrative assistant to the Loyola University of Chicago Community Law Center, Veterans Clinic, Business Law Clinic, and the Federal Tax Clinic. This position provides broad-based administrative and programmatic support and has accountability to the Center and Clinic directors, reporting to the Associate Dean for Administration.General administrative duties include, but are not limited to:Providing reception and serving as a first point of contact by answering phones, screening and directing callers, and taking messages; greeting and directing visitors as needed.Preparing memos, letters, exams, and journal articles for publication; proofreading documents and checking citations as necessary.Handling mail distribution and preparing materials for mailing.Filing documents and photocopying materials.Assisting with the preparation and administration of events, including coordinating logistics such as travel, room reservations, catering, and guest speaker management.Preparing expense reports, petty cash reports, and check requisitions.Ordering supplies and maintaining office equipment.Proactively assisting faculty and administrators when the workload is slow.Performing other administrative duties as assigned.In addition to these general duties, the Law School Administrative Assistant provides specialized support based on the different needs of the Center and Clinics, including:Managing client files and center/clinic records, including opening and maintaining cases.Providing faculty, course, and certificate support, including copying documents and sending student rosters to the Law School Registrar.Supporting students by managing student mailboxes and scheduling interviews.Making appropriate referrals to the public and composing correspondence in response to requests for legal help.Maintaining a master calendar with attorney/student court dates and room reservations.Any other administrative tasks that support the Center, Clinics, or Law School, as assigned.Minimum Education and/or Work Experience
High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.Qualifications
Preferred qualifications include:Previous legal and office management experience, and/or certificate in paralegal studies.Strong communication skills.Spanish speaking.Certificates/Credentials/Licenses
Spanish speaking strongly preferred. Certificate in paralegal studies extremely helpful.Computer Skills
Intermediate MS Word processing, MS Excel, MS PowerPoint, MS Publisher, and MS Access. Adept user of Internet, e-mail, and other office automation systems.Supervisory Responsibilities
NoRequired operation of university owned vehicles
NoDoes this position require direct animal or patient contact?
NoPhysical Demands
Repetitive MotionsWorking Conditions
NoneOpen Date
09/10/2024Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion: As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to recruiting and retaining a diverse workforce and enabling a culture of inclusiveness.Quick Link for Posting
Job Posting Link
#J-18808-Ljbffr