Cumming Group
Senior Administrative Assistant
Cumming Group, Los Angeles, California, United States, 90079
At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 20 rankings in ENR. With over 50 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!Essential Duties & Responsibilities:
Please note that reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Senior Administrative Support: Provide comprehensive senior-level administrative support services to office leaders and the project team. This includes managing correspondence, scheduling meetings, arranging travel arrangements, and processing expense reports.Meeting Coordination: Arrange and attend meetings, taking accurate meeting minutes and ensuring follow-up actions are documented and communicated effectively. Assist in preparing meeting materials, reports, and presentations as required.CRM Database Management: Enter and maintain accurate information in the CRM database, running reports as needed to support office operations and customer relationship management.Relationship Management: Maintain relationships with clients and vendors, managing office contracts and ensuring timely and effective communication to support business operations.Proposal Support: Provide high-level support to office leaders for proposal development, including scheduling meetings, preparing meeting minutes, reports, presentations, and other documents as required.Document Control: Manage filing systems and document control systems to ensure efficient organization and easy access to important records. Ensure compliance with company policies and procedures.Onboarding Support: Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization. Provide a welcoming tour of the office and ensure that new employees have the necessary tools and resources to succeed in their roles.Party Planning: Organize monthly birthday and anniversary celebrations, life celebrations (marriages, birth of babies, etc.), social hours, Team Building events, Summer/Holiday parties, Lunch and Learns, and other office events. Coordinate logistics, decorations, catering, and activities to create memorable and engaging experiences for Team Members.Cultural Ambassadorship: Act as a cultural ambassador, modeling the organization's values and promoting a positive work culture. Foster a collaborative, respectful, and inclusive environment within the office.Team Support: Provide support to the project team, including administrative tasks, coordination of project-related activities, and assistance with proposals and presentations.Additional Tasks: Performs other duties or responsibilities as assigned.Knowledge & Skills Required:
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with Concur and document management systems is a plus.Organizational Skills: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.Communication: Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders.Relationship Management: Demonstrated ability to build and maintain relationships with customers, vendors, and internal stakeholders.Attention to Detail: Meticulous attention to detail with a focus on accuracy and quality in all tasks.Adaptability: Ability to adapt to changing priorities and work effectively in a dynamic environment.Cultural Fit: Alignment with the organization's values and commitment to fostering a positive work culture.Punctuality: Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day.Preferred Education and Experience:
Education: Bachelor's degree in business administration, office management, or related field preferred.Experience: Minimum 3-5 years of experience in senior administrative support role, preferably in a fast-paced office environment.Work Environment:
Cumming Group OfficeClient OfficeProject SiteOther – Home OfficePhysical Demands:
Continuous sitting while using computer and/or phone.Constant use of sight while reviewing documents.Constant speech/hearing abilities for communication.Ability to lift up to 20 pounds.Wearing appropriate personal protective equipment (PPE).Travel Required:
Domestic Travel 0-10% 10-25% 25 - 50% 50-75% 75%+International Travel 0-10% 10-25% 25 - 50% 50-75% 75%+Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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Please note that reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Senior Administrative Support: Provide comprehensive senior-level administrative support services to office leaders and the project team. This includes managing correspondence, scheduling meetings, arranging travel arrangements, and processing expense reports.Meeting Coordination: Arrange and attend meetings, taking accurate meeting minutes and ensuring follow-up actions are documented and communicated effectively. Assist in preparing meeting materials, reports, and presentations as required.CRM Database Management: Enter and maintain accurate information in the CRM database, running reports as needed to support office operations and customer relationship management.Relationship Management: Maintain relationships with clients and vendors, managing office contracts and ensuring timely and effective communication to support business operations.Proposal Support: Provide high-level support to office leaders for proposal development, including scheduling meetings, preparing meeting minutes, reports, presentations, and other documents as required.Document Control: Manage filing systems and document control systems to ensure efficient organization and easy access to important records. Ensure compliance with company policies and procedures.Onboarding Support: Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization. Provide a welcoming tour of the office and ensure that new employees have the necessary tools and resources to succeed in their roles.Party Planning: Organize monthly birthday and anniversary celebrations, life celebrations (marriages, birth of babies, etc.), social hours, Team Building events, Summer/Holiday parties, Lunch and Learns, and other office events. Coordinate logistics, decorations, catering, and activities to create memorable and engaging experiences for Team Members.Cultural Ambassadorship: Act as a cultural ambassador, modeling the organization's values and promoting a positive work culture. Foster a collaborative, respectful, and inclusive environment within the office.Team Support: Provide support to the project team, including administrative tasks, coordination of project-related activities, and assistance with proposals and presentations.Additional Tasks: Performs other duties or responsibilities as assigned.Knowledge & Skills Required:
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with Concur and document management systems is a plus.Organizational Skills: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.Communication: Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders.Relationship Management: Demonstrated ability to build and maintain relationships with customers, vendors, and internal stakeholders.Attention to Detail: Meticulous attention to detail with a focus on accuracy and quality in all tasks.Adaptability: Ability to adapt to changing priorities and work effectively in a dynamic environment.Cultural Fit: Alignment with the organization's values and commitment to fostering a positive work culture.Punctuality: Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day.Preferred Education and Experience:
Education: Bachelor's degree in business administration, office management, or related field preferred.Experience: Minimum 3-5 years of experience in senior administrative support role, preferably in a fast-paced office environment.Work Environment:
Cumming Group OfficeClient OfficeProject SiteOther – Home OfficePhysical Demands:
Continuous sitting while using computer and/or phone.Constant use of sight while reviewing documents.Constant speech/hearing abilities for communication.Ability to lift up to 20 pounds.Wearing appropriate personal protective equipment (PPE).Travel Required:
Domestic Travel 0-10% 10-25% 25 - 50% 50-75% 75%+International Travel 0-10% 10-25% 25 - 50% 50-75% 75%+Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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