Student Records, Enrollment and Transfer Specialist

DescriptionU.S. News and World Report consistently ranks Thomas College as a top college in Maine for social mobility. Our clear career focus and one-of-a-kind Guaranteed Job Program makes it possible to advance faster in the arts and sciences, business, and education. Earn an undergraduate degree in three years and then choose from a variety of in-person or online graduate degree programs that can be completed in one-year or two. Located in Waterville, Maine, Thomas College is your pathway to a promising future, guaranteed. Learn more at thomas.edu.The Student Records, Enrollment and Transfer Specialist is the first contact for students and their families in the Registrar/SFS office suite. They are responsible for oversight of front office tasks and assist in maintaining accurate academic and financial records for all students. The position oversees the transfer evaluations of students entering into the Graduate and Professional Studies Office and promotes the College's diversity, equity and inclusion (DEI) statement where applicable.The selected candidate will maintain the front office area and manage front office tasks including greeting walk-ins, scheduling appointments, answering phones, and replying to e-mail requests in a timely manner. The Student Records, Enrollment and Transfer Specialist is expected to answer questions related to academic programs, registration, commencement, student billing, and financial aid while safeguarding student information in accordance with FERPA.Key Responsibilities:Oversight of Academic Transcripts: Facilitate the routine updating of academic transcripts at the end of each academic term and manage all requests for academic transcripts via parchment and paper forms to ensure timely processing of records.Oversight of Transfer Evaluation Procedures: Review external and internal transcripts, prepare transfer and credit evaluations for current, transfer, and potential students.Process and issue weekly refund checks in coordination with the Student Financial Services Counselor.Minimum Qualifications:Associates Degree required; Bachelor's Degree preferred. Proficiency with Microsoft Office products preferred. Minimum of one year of professional work experience or its equivalent is preferred. Preferred experience in a higher education setting.Thomas offers a competitive benefits package to include:Medical insuranceDental insuranceLife insuranceDisability insurance6% 403(b) matching planPaid vacationPaid sick leaveThirteen paid holidaysOn-site gymMeal discountsFree tuition for employees, spouse, and dependent childrenInterested applicants should submit a cover letter, resume, and names of three professional references. Please include an email address on your application materials.Thomas College is an equal opportunity employer.Thomas College's mission is to prepare students for success in their personal and professional lives, and for leadership and service in their communities.

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