Komatsu America Corp.
Administrative Assistant
Komatsu America Corp., Chicago, Illinois, United States, 60290
Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimizing performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics and medical, through its many brands and subsidiaries, including TimberPro, Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.Job Overview
To provide onsite administrative support for the Legal Department, with particular emphasis on supporting the Department paralegals.Key Job Responsibilities
Calendar meetings and schedule and assist with conference and Teams callsMaintain attorney calendars and coordinate schedulesCoordinate and schedule travel arrangementsDraft general correspondence and other documentsGenerate, edit and file correspondence and documents, and Legal Department reportsFacilitate service of process procedureAssist with audit letters (e.g., collection of information from outside counsel; collect information from internal department heads; preparation of quarterly and annual letter)Open and distribute Department mailSupport documentation and maintenance of Legal Department annual budgets, forecasts, and accruals.Process employee reimbursement reports for business expensesTransfer files to and from on-site and off-site storageProvide support to paralegal team, including assisting with the following:Managing intake of legal assignments; tracking cases and legal projectsOpening, managing and closing paper and electronic filesAssisting with processing of invoices (monitoring billing intake, setting up vendors, following up on invoice-related inquiries)Managing asbestos case portfolio (for example, logging dismissals and settlements)Securing signatures on appropriate documentation (in-person or electronically), such as corporate approvals and contractsAnd other duties as assigned by manager, General Counsel and other members of the legal team.Qualifications/Requirements
Five to seven or more years of experience as an administrative assistant or office administrator (ideally with a legal department or law firm), or comparable position with:Excellent time-management and organizational skills and comfortable prioritizing multiple projects from multiple individualsDemonstrated ability to support multiple professionals at the same time.Expert knowledge in Microsoft Office Suite programs, software such as SAP/Ariba, and/or ability to learn other systems as required.Proactive, self-starter who enjoys working independently with minimal supervision.Must be detail oriented and possess high quality administrative legal skills and ability to maintain confidentiality.Familiarity with legal issues and terminology, processes and documentation.Must be willing to work onsite three (3) days per week, with some flexibility to come in additional days as required.Additional Information
Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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To provide onsite administrative support for the Legal Department, with particular emphasis on supporting the Department paralegals.Key Job Responsibilities
Calendar meetings and schedule and assist with conference and Teams callsMaintain attorney calendars and coordinate schedulesCoordinate and schedule travel arrangementsDraft general correspondence and other documentsGenerate, edit and file correspondence and documents, and Legal Department reportsFacilitate service of process procedureAssist with audit letters (e.g., collection of information from outside counsel; collect information from internal department heads; preparation of quarterly and annual letter)Open and distribute Department mailSupport documentation and maintenance of Legal Department annual budgets, forecasts, and accruals.Process employee reimbursement reports for business expensesTransfer files to and from on-site and off-site storageProvide support to paralegal team, including assisting with the following:Managing intake of legal assignments; tracking cases and legal projectsOpening, managing and closing paper and electronic filesAssisting with processing of invoices (monitoring billing intake, setting up vendors, following up on invoice-related inquiries)Managing asbestos case portfolio (for example, logging dismissals and settlements)Securing signatures on appropriate documentation (in-person or electronically), such as corporate approvals and contractsAnd other duties as assigned by manager, General Counsel and other members of the legal team.Qualifications/Requirements
Five to seven or more years of experience as an administrative assistant or office administrator (ideally with a legal department or law firm), or comparable position with:Excellent time-management and organizational skills and comfortable prioritizing multiple projects from multiple individualsDemonstrated ability to support multiple professionals at the same time.Expert knowledge in Microsoft Office Suite programs, software such as SAP/Ariba, and/or ability to learn other systems as required.Proactive, self-starter who enjoys working independently with minimal supervision.Must be detail oriented and possess high quality administrative legal skills and ability to maintain confidentiality.Familiarity with legal issues and terminology, processes and documentation.Must be willing to work onsite three (3) days per week, with some flexibility to come in additional days as required.Additional Information
Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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