The J. Paul Getty Trust
Administrative Assistant
The J. Paul Getty Trust, Los Angeles, California, United States, 90079
Administrative AssistantJob Family:
Administrative and Support Staff
Type:
Regular Full-Time
Position Status:
Getty Center
Workplace Type:
Onsite
Salaried/Hourly:
Hourly
Hiring Pay Scale:
$30.72 - $39.17 Hourly
Salary:
Commensurate with experience and internal equity
Program/Department:
Museum - 0311-Photographs
Requisition Number:
2024-4411
ERRP Eligible:
No
Diversity, Equity, Accessibility, and Inclusion at GettyGetty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
Job SummaryOur Mission:
The J. Paul Getty Museum seeks to inspire curiosity about, and enjoyment and understanding of, the visual arts by collecting, conserving, exhibiting and interpreting works of art of outstanding quality and historical importance. The Museum operates two sites, the Getty Villa in Malibu and the Getty Center in Brentwood.
The Opportunity:
The J. Paul Getty Museum seeks a qualified Administrative Assistant to support the Department of Photographs. Reporting to the Senior Curator of Photographs, the Administrative Assistant manages day-to-day tasks for the department, which include budgeting and financial reporting, scheduling of meetings and travel, and managing communications with internal and external colleagues and vendors.
Effective communication skills are required for the position. Ability to be adept with standard industry systems and applications including Outlook, Microsoft Office 2013 (Excel, Word, PowerPoint); Adobe Acrobat, Illustrator, Photoshop. Experience with The Museum System (TMS), Media Management, PeopleSoft and Raiser's Edge a plus.
Major Job Responsibilities
Organizes and expedites the flow of work through the Senior Curator's office. Serves as resource on Getty policies and procedures and resolves moderate to complex organizational issues within the Department of Photographs environment.
Composes and produces a variety of business correspondence, reports, confidential documents, forms, and related materials; maintains the Senior Curator's calendar and makes travel arrangements as needed.
Prepares expense reports in accordance with Getty Business and Expense policy and procedures.
Coordinates Department public relations functions, such as special events and workshops, and manages communications materials.
Assists in the administration of contracts and procurement documentation; prepares and monitors Department budget materials and interacts with Procurement and Finance Departments.
Responds to inquiries or requests for information from staff and external organizations.
Provides guidance and direction to staff and external consultants on Department planning and procedures.
Assists in planning and hosting events and activities for members of the Getty Museum Photographs Council.
Oversees discreet administrative, technological or infrastructure projects relating to the work of the Department.
Works with Institutional Archives to manage departmental records according to records retention schedule.
Coordinates administrative tasks performed by additional administrative staff in the department.
Qualifications
High school diploma/GED; Bachelor's degree preferred.
Minimum 4-6 years related experience.
Knowledge, Skills and Abilities
Advanced computer skills and demonstrated experience with office software and e-mail applications.
Excellent organizational skills and attention to detail.
Demonstrated success in following through and completing projects.
Excellent verbal and written communication skills.
Excellent customer service/interpersonal skills.
Ability to prioritize, multi-task and assign work to others.
Experience managing department and project budgets.
Ability to adapt behavior and work methods, as needed, in response to new information or changing conditions.
Benefits and PerksHere are just some examples that Getty offers for full-time employees:
Medical, Dental and Vision insurance coverage, starting on date of hire.
403(b) Employee Investment retirement plan - with up to 5% Getty Match.
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account.
Educational Assistance and professional development.
Paid Vacation, Sick and Personal Days.
12 Paid Holidays.
Many positions have bi-weekly Off-Fridays.
On-Site Fitness Center at Getty Center.
Community service opportunities.
To learn more about our comprehensive benefits, go to
Getty HR .
Equal Opportunity EmployerWe are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to protected status.
#J-18808-Ljbffr
Administrative and Support Staff
Type:
Regular Full-Time
Position Status:
Getty Center
Workplace Type:
Onsite
Salaried/Hourly:
Hourly
Hiring Pay Scale:
$30.72 - $39.17 Hourly
Salary:
Commensurate with experience and internal equity
Program/Department:
Museum - 0311-Photographs
Requisition Number:
2024-4411
ERRP Eligible:
No
Diversity, Equity, Accessibility, and Inclusion at GettyGetty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
Job SummaryOur Mission:
The J. Paul Getty Museum seeks to inspire curiosity about, and enjoyment and understanding of, the visual arts by collecting, conserving, exhibiting and interpreting works of art of outstanding quality and historical importance. The Museum operates two sites, the Getty Villa in Malibu and the Getty Center in Brentwood.
The Opportunity:
The J. Paul Getty Museum seeks a qualified Administrative Assistant to support the Department of Photographs. Reporting to the Senior Curator of Photographs, the Administrative Assistant manages day-to-day tasks for the department, which include budgeting and financial reporting, scheduling of meetings and travel, and managing communications with internal and external colleagues and vendors.
Effective communication skills are required for the position. Ability to be adept with standard industry systems and applications including Outlook, Microsoft Office 2013 (Excel, Word, PowerPoint); Adobe Acrobat, Illustrator, Photoshop. Experience with The Museum System (TMS), Media Management, PeopleSoft and Raiser's Edge a plus.
Major Job Responsibilities
Organizes and expedites the flow of work through the Senior Curator's office. Serves as resource on Getty policies and procedures and resolves moderate to complex organizational issues within the Department of Photographs environment.
Composes and produces a variety of business correspondence, reports, confidential documents, forms, and related materials; maintains the Senior Curator's calendar and makes travel arrangements as needed.
Prepares expense reports in accordance with Getty Business and Expense policy and procedures.
Coordinates Department public relations functions, such as special events and workshops, and manages communications materials.
Assists in the administration of contracts and procurement documentation; prepares and monitors Department budget materials and interacts with Procurement and Finance Departments.
Responds to inquiries or requests for information from staff and external organizations.
Provides guidance and direction to staff and external consultants on Department planning and procedures.
Assists in planning and hosting events and activities for members of the Getty Museum Photographs Council.
Oversees discreet administrative, technological or infrastructure projects relating to the work of the Department.
Works with Institutional Archives to manage departmental records according to records retention schedule.
Coordinates administrative tasks performed by additional administrative staff in the department.
Qualifications
High school diploma/GED; Bachelor's degree preferred.
Minimum 4-6 years related experience.
Knowledge, Skills and Abilities
Advanced computer skills and demonstrated experience with office software and e-mail applications.
Excellent organizational skills and attention to detail.
Demonstrated success in following through and completing projects.
Excellent verbal and written communication skills.
Excellent customer service/interpersonal skills.
Ability to prioritize, multi-task and assign work to others.
Experience managing department and project budgets.
Ability to adapt behavior and work methods, as needed, in response to new information or changing conditions.
Benefits and PerksHere are just some examples that Getty offers for full-time employees:
Medical, Dental and Vision insurance coverage, starting on date of hire.
403(b) Employee Investment retirement plan - with up to 5% Getty Match.
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account.
Educational Assistance and professional development.
Paid Vacation, Sick and Personal Days.
12 Paid Holidays.
Many positions have bi-weekly Off-Fridays.
On-Site Fitness Center at Getty Center.
Community service opportunities.
To learn more about our comprehensive benefits, go to
Getty HR .
Equal Opportunity EmployerWe are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to protected status.
#J-18808-Ljbffr