University of Miami
Sr. Administrative Assistant
University of Miami, Miami, Florida, us, 33222
Sr. Administrative AssistantApply
locations: Miami, FL
time type: Full time
posted on: Posted 6 Days Ago
job requisition id: R100079659
The University of Miami Health System, "UHealth", Department of Pediatrics has an exciting opportunity for a Full-Time Sr. Administrative Assistant to work in Miami.
The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
Supports department and/or department leadership with daily clerical tasks.
Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Department Specific Functions:
Primary Administrative Assistant to Division Chief.
Provide administrative and project support for all Pediatric Infectious Disease faculty.
Assist with the scheduling system needs for Outpatient clinic as well as ACC which includes on call schedule.
Support Research Activity.
Will be a point administrator for organizing meetings, tracking progress, and facilitating communication between parties.
Assist in growing the Division’s referral base from community.
Communicating with office staff, helping with insurance, facilitating communication between MDs and parents/patients with our clinical team.
Getting clinical data and imaging studies into our system and ready for the clinical team.
Ordering clinical and clerical supplies as well as distributing supplies, packages and mail.
CORE QUALIFICATIONS:
High school diploma or equivalent required
Minimum 3 years of relevant experience
General knowledge of office procedures and operations
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to maintain effective interpersonal relationships
Ability to process and handle confidential information with discretion
Skill in completing assignments accurately and with attention to detail
Proficiency in computer software (i.e. Microsoft Office)
Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
H5
#J-18808-Ljbffr
locations: Miami, FL
time type: Full time
posted on: Posted 6 Days Ago
job requisition id: R100079659
The University of Miami Health System, "UHealth", Department of Pediatrics has an exciting opportunity for a Full-Time Sr. Administrative Assistant to work in Miami.
The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
Supports department and/or department leadership with daily clerical tasks.
Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Department Specific Functions:
Primary Administrative Assistant to Division Chief.
Provide administrative and project support for all Pediatric Infectious Disease faculty.
Assist with the scheduling system needs for Outpatient clinic as well as ACC which includes on call schedule.
Support Research Activity.
Will be a point administrator for organizing meetings, tracking progress, and facilitating communication between parties.
Assist in growing the Division’s referral base from community.
Communicating with office staff, helping with insurance, facilitating communication between MDs and parents/patients with our clinical team.
Getting clinical data and imaging studies into our system and ready for the clinical team.
Ordering clinical and clerical supplies as well as distributing supplies, packages and mail.
CORE QUALIFICATIONS:
High school diploma or equivalent required
Minimum 3 years of relevant experience
General knowledge of office procedures and operations
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to maintain effective interpersonal relationships
Ability to process and handle confidential information with discretion
Skill in completing assignments accurately and with attention to detail
Proficiency in computer software (i.e. Microsoft Office)
Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
H5
#J-18808-Ljbffr