Springfield Missouri Public Schools
Confidential Senior Executive Assistant To The Superintendent of Schools
Springfield Missouri Public Schools, Springfield, Massachusetts, us, 01119
CONFIDENTIAL SENIOR EXECUTIVE ASSISTANT TO THESUPERINTENDENT OF SCHOOLS
DEPARTMENT : Superintendent's Office
REPORTS TO : Superintendent of Schools
BRIEF JOB DESCRIPTION : Assists the Superintendent of Schools in providing a broad range of administrative support. Functions as liaison between the Superintendent's Office, parents, students, business community, school staff, and city/state officials. Manages the day-to-day office operations of Superintendent's office ensuring the work is carried out without interruption, hindrance, or breach of confidence or confidentiality requirements.
PRIMARY FUNCTIONS OF THE JOB :
Prepares and disseminates agendas and other relevant documents as needed for meetings.Keeps and maintains accurate records and reports.Provides administrative support to the Superintendent which includes scheduling meetings, maintaining an accurate calendar and the Superintendent's checklist.Maintains office organization and functionality, including monitoring and ordering supplies, and obtaining quotes.Organizes and maintains filing system, ensuring confidentiality requirements are met.Receives and responds timely to telephone calls and emails.Processes orders and invoices as well as resolves issues with vendors.Monitors the Superintendent's budget with the assistance of the business office.Facilitates registration and travel arrangements for conferences and out-of-state meetings.Attends meetings and takes notes as requested.Greets visitors and staff in a professional manner, determines their needs, checks appointments and escorts or directs them to the appropriate person.Responsible for confidential and time-sensitive information and records for the Superintendent necessary for the proper administration of the district and makes such information available to authorized personnel.Performs the Superintendent's administrative needs and ensures the completion of complex and frequently confidential assignments.Has vast experience with Microsoft Office, Excel, PowerPoint.Performs computer applications (spreadsheet, database, word processing, mail merge documents, prepare labels, email, and internet searches).Coordinates with the Executive Confidential Assistant to the School Committee.Performs all other assigned duties.EDUCATIONAL & JOB EXPERIENCE REQUIREMENTS :High School diploma and minimum of 5 years of related experience required or bachelor's degree or higher with 3 or more years of experience.ADDITIONAL INFORMATION :
Ability to effectively present information and respond to questions.Ability to effectively communicate.Ability to exercise good judgment and focus on detail as required by the job.Ability to use (or learn to use) computer software and systems applicable to the position.Ability to follow oral and written instructions and procedures.Ability to collect, organize, and interpret data and prepare accurate records.Ability to compare data from a variety of sources for accuracy and completeness.Ability to organize large volumes of detailed data and information.Ability to verify and maintain accuracy of detailed data and information, detect data errors.Ability to maintain well-organized materials, files, systems, and tools.Ability to adapt to changes in work situations and priorities.Ability to reason/analyze; use logic to identify and resolve problems.Ability to evaluate, organize, and summarize data and information.Skill in utilizing interpersonal skills to relate and interact with a diverse population.Skill in detail-oriented planning and able to set priorities, objectives, and meet deadlines.Ability to provide positive and effective customer service.Ability to adapt to and accommodate new methods and procedures.Ability to work independently or as a member of a team.Ability to apply listening skills, address conflict, and solve problems.Ability to read, analyze and interpret standards, policies, procedures, and regulations.Ability to effectively present information using attention to detail and accuracy.Ability to exercise good judgment.Ability to operate standard office equipment, such as a computer keyboard, monitor, copiers, scanners, and telephone.Ability to communicate effectively orally and in writing.
The Springfield Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religious creed, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, handicap, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
NONDISCRIMINATION STATEMENT
The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, disability or military service or marital status. The Springfield Public Schools does not discriminate in admission to, access or treatment in its programs and activities on the basis of race, color, sex, gender identity, religion, national origin, or sexual orientation, disability or homelessness.
NOTICE OF SEX NONDISCRIMINATION
Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination, including sex-based harassment, in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.
Inquiries about Title IX may be referred to the Springfield Public Schools’ Title IX Coordinator, titleix@springfieldpublicschools.com, the U.S. Department of Education’s Office for Civil Rights at https://ocrcas.ed.gov/contact-ocr, or both.
The Springfield Public Schools Title IX Coordinator is Katie O’Sullivan, Senior Administrator of Human Resources, 1550 Main Street, Springfield, MA 01103, 413-787-7100 ext. 55428, titleix@springfieldpublicschools.com.
Springfield Public School’s sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website, www.springfieldpublicschools.com/non-discrimination
To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer to titleix@springfieldpublicschools.com
Primary Location
SUPERINTENDENTS OFFICESalary Range
$69,821.00 - $107,000.00 / Per YearShift Type
FT - Full YearJob Contact Information
Name
Valerie WilliamsTitle
Interim Chief of Human ResourcesPhone
413-787-7100 Ext. 55390Email
williamsv@springfieldpublicschools.com#J-18808-Ljbffr
DEPARTMENT : Superintendent's Office
REPORTS TO : Superintendent of Schools
BRIEF JOB DESCRIPTION : Assists the Superintendent of Schools in providing a broad range of administrative support. Functions as liaison between the Superintendent's Office, parents, students, business community, school staff, and city/state officials. Manages the day-to-day office operations of Superintendent's office ensuring the work is carried out without interruption, hindrance, or breach of confidence or confidentiality requirements.
PRIMARY FUNCTIONS OF THE JOB :
Prepares and disseminates agendas and other relevant documents as needed for meetings.Keeps and maintains accurate records and reports.Provides administrative support to the Superintendent which includes scheduling meetings, maintaining an accurate calendar and the Superintendent's checklist.Maintains office organization and functionality, including monitoring and ordering supplies, and obtaining quotes.Organizes and maintains filing system, ensuring confidentiality requirements are met.Receives and responds timely to telephone calls and emails.Processes orders and invoices as well as resolves issues with vendors.Monitors the Superintendent's budget with the assistance of the business office.Facilitates registration and travel arrangements for conferences and out-of-state meetings.Attends meetings and takes notes as requested.Greets visitors and staff in a professional manner, determines their needs, checks appointments and escorts or directs them to the appropriate person.Responsible for confidential and time-sensitive information and records for the Superintendent necessary for the proper administration of the district and makes such information available to authorized personnel.Performs the Superintendent's administrative needs and ensures the completion of complex and frequently confidential assignments.Has vast experience with Microsoft Office, Excel, PowerPoint.Performs computer applications (spreadsheet, database, word processing, mail merge documents, prepare labels, email, and internet searches).Coordinates with the Executive Confidential Assistant to the School Committee.Performs all other assigned duties.EDUCATIONAL & JOB EXPERIENCE REQUIREMENTS :High School diploma and minimum of 5 years of related experience required or bachelor's degree or higher with 3 or more years of experience.ADDITIONAL INFORMATION :
Ability to effectively present information and respond to questions.Ability to effectively communicate.Ability to exercise good judgment and focus on detail as required by the job.Ability to use (or learn to use) computer software and systems applicable to the position.Ability to follow oral and written instructions and procedures.Ability to collect, organize, and interpret data and prepare accurate records.Ability to compare data from a variety of sources for accuracy and completeness.Ability to organize large volumes of detailed data and information.Ability to verify and maintain accuracy of detailed data and information, detect data errors.Ability to maintain well-organized materials, files, systems, and tools.Ability to adapt to changes in work situations and priorities.Ability to reason/analyze; use logic to identify and resolve problems.Ability to evaluate, organize, and summarize data and information.Skill in utilizing interpersonal skills to relate and interact with a diverse population.Skill in detail-oriented planning and able to set priorities, objectives, and meet deadlines.Ability to provide positive and effective customer service.Ability to adapt to and accommodate new methods and procedures.Ability to work independently or as a member of a team.Ability to apply listening skills, address conflict, and solve problems.Ability to read, analyze and interpret standards, policies, procedures, and regulations.Ability to effectively present information using attention to detail and accuracy.Ability to exercise good judgment.Ability to operate standard office equipment, such as a computer keyboard, monitor, copiers, scanners, and telephone.Ability to communicate effectively orally and in writing.
The Springfield Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religious creed, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, handicap, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
NONDISCRIMINATION STATEMENT
The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, disability or military service or marital status. The Springfield Public Schools does not discriminate in admission to, access or treatment in its programs and activities on the basis of race, color, sex, gender identity, religion, national origin, or sexual orientation, disability or homelessness.
NOTICE OF SEX NONDISCRIMINATION
Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination, including sex-based harassment, in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.
Inquiries about Title IX may be referred to the Springfield Public Schools’ Title IX Coordinator, titleix@springfieldpublicschools.com, the U.S. Department of Education’s Office for Civil Rights at https://ocrcas.ed.gov/contact-ocr, or both.
The Springfield Public Schools Title IX Coordinator is Katie O’Sullivan, Senior Administrator of Human Resources, 1550 Main Street, Springfield, MA 01103, 413-787-7100 ext. 55428, titleix@springfieldpublicschools.com.
Springfield Public School’s sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website, www.springfieldpublicschools.com/non-discrimination
To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer to titleix@springfieldpublicschools.com
Primary Location
SUPERINTENDENTS OFFICESalary Range
$69,821.00 - $107,000.00 / Per YearShift Type
FT - Full YearJob Contact Information
Name
Valerie WilliamsTitle
Interim Chief of Human ResourcesPhone
413-787-7100 Ext. 55390Email
williamsv@springfieldpublicschools.com#J-18808-Ljbffr