City of Napa
Administrative Secretary to the Police Chief
City of Napa, Napa, California, United States, 94559
ONLINE APPLICATIONS WILL ONLY BE ACCEPTED ON:Wednesday, October 2, 2024 from 7:00 AM to 11:59 PM (PST)
UPCOMING SALARY INCREASES:Additional 2.5% Salary Increase effective July 1, 2025Additional 1.5% Salary Increase effective January 1, 2026
Do you excel at providing complex administrative support to executives? Are you someone who manages competing priorities with tact and professionalism? Are you passionate about working for a law enforcement agency while assisting police officers, dispatchers, and other professional staff members? Are you eager to grow your career in local government?The Napa Police Department is seeking a dynamic professional with outstanding customer service skills and attention to detail who can provide complex administrative support to employees at all levels of the organization, including the Police Chief. APPLY TODAY to join a hardworking team that strives to make our community and organization a better place!
The City of Napa is seeking applicants for one (1) Administrative Secretary opening in the Napa Police Department. The Administrative Secretary serves as a key role in the Police Department Administration Division by working closely with our Police Chief and members of Command Staff, including Police Captains, Police Lieutenants, 911 Communications Manager, and Police Records Bureau Administrator to support the needs of the department. Currently, the Administration Division consists of our Police Chief, one (1) Administrative Police Captain, one (1) Administrative Lieutenant, and two (2) Management Analysts I/II in addition to this new Administrative Secretary opening.
The Administrative Secretary provides a full range of highly complex and confidential administrative and secretarial support to the Police Chief, which requires effective time management and organization skills. As an Administrative Secretary, you will report directly to the Police Chief and support the Police Department with a wide variety of assignments including recordkeeping and department personnel administration, assisting with Public Records Acts requests, performing receptionist duties, explaining administrative policies and procedures, preparing correspondence, reports, meeting agendas, and minutes, and special projects as assigned. Responsibilities also include regular contact with government officials such as City Council, Board and Commission members, representatives of business or community organizations, news agencies, the public, and all levels of City personnel to share information and respond to inquiries.
Napa Police Department is looking for a team player with strong communication and collaboration skills who is dedicated to public service. If you are someone who loves providing a high level of support to a Department Head, thrives in a team-oriented atmosphere, and enjoys face-to-face interactions while working in the office, then apply today to join Napa Police Department. Applicants with prior experience working for a law enforcement agency (or in a municipal government setting) are strongly encouraged to apply!
***Please note that Napa Police Department requires all applicants to undergo a thorough background investigation prior to appointment.***Ideal candidates for this position will have a record of demonstrating the following competencies:Technical/Professional Knowledge and Skills
– Demonstrates technical, functional, and/or professional knowledge and skills in position-related areas such as complex secretarial and administrative support, research, and data analysis; keeping up with current developments and trends in areas of expertise; leveraging expert knowledge to accomplish results.Customer Focus
– Dedication to public service to provide an experience that satisfies both internal and external customers.Attention to Detail
– Follows procedures, ensures high-quality output, and takes action.Adaptability
– Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.Emotional Intelligence
– Establishing and sustaining trusting relationships by accurately perceiving and interpreting own and others' emotions and behavior; leveraging insights to effectively manage own responses so that one's behavior matches one's values and delivers intended results.Managing Work
– Effectively manages time, prioritizes, organizes, leverages resources, and stays focused.Acting with Integrity
– Demonstrating honesty; keeping commitments made to others; behaving in a consistent manner; keeping information confidential; adhering to moral, ethical, and professional standards, regulations, and policies.This recruitment and examination is being conducted to fill one (1) vacancy and may be used to fill future similar vacancies as they occur during the active status of the employment list. The active status of this employment list will be for six (6) months unless abolished sooner or extended beyond that date in accordance with the Civil Service Rules.MISSION STATEMENT for the City of NapaRooted in public service, our mission is to grow a vibrant, sustainable community for all who live in, work in, and visit the City of Napa, through thoughtful leadership and dedication to excellence.CORE VALUES for the City of NapaIntegrity - Consistently demonstrating the highest level of ethical conduct with accountability and pride.Service - Engaging in meaningful work to care for our community through resourceful dedication and humble actions.Inclusion - Creating a sense of ease and belonging through respect, acceptance, and mindfulness of our collective diversity.Collaboration - Working together with a shared purpose while respectfully considering all voices to achieve common goals, solutions, and greater outcomes.***NOTE: CITY OF NAPA EMPLOYEES SHOULD USE A PERSONAL EMAIL ADDRESS DURING THE APPLICATION PROCESS***SELECTION PROCESSThe City of Napa utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position.What happens next?We will review your application and all supplemental materials to select the best qualified applicants to continue in the selection process.Applicants moving forward in the selection process may be asked to participate in any combination of the following (at any phase of the selection process): online assessment, written examination, job-related exercise, phone interview, and panel interview.Based on the City Charter, the final phase of the selection process is the Probationary Period, which in most cases is six (6) months but may be twelve (12) months depending on the classification.When three or fewer candidates are available, the testing procedures outlined in the Job Announcement may be waived by the Human Resources Department.Language EquityIf you need assistance with the recruitment and selection process in Spanish, contact us at 707-257-9505. These requests will be assessed on a case-by-case basis.Si necesita ayuda con el proceso de reclutamiento y selección en español, contáctenos al 707-257-9505. Estas solicitudes se evaluarán caso por caso.Reasonable AccommodationsThe City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants. Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date.The City of Napa is an Equal Opportunity Employer, and we believe that a diverse, equitable and inclusive workplace will maximize our talents to benefit the residents we serve.
#J-18808-Ljbffr
UPCOMING SALARY INCREASES:Additional 2.5% Salary Increase effective July 1, 2025Additional 1.5% Salary Increase effective January 1, 2026
Do you excel at providing complex administrative support to executives? Are you someone who manages competing priorities with tact and professionalism? Are you passionate about working for a law enforcement agency while assisting police officers, dispatchers, and other professional staff members? Are you eager to grow your career in local government?The Napa Police Department is seeking a dynamic professional with outstanding customer service skills and attention to detail who can provide complex administrative support to employees at all levels of the organization, including the Police Chief. APPLY TODAY to join a hardworking team that strives to make our community and organization a better place!
The City of Napa is seeking applicants for one (1) Administrative Secretary opening in the Napa Police Department. The Administrative Secretary serves as a key role in the Police Department Administration Division by working closely with our Police Chief and members of Command Staff, including Police Captains, Police Lieutenants, 911 Communications Manager, and Police Records Bureau Administrator to support the needs of the department. Currently, the Administration Division consists of our Police Chief, one (1) Administrative Police Captain, one (1) Administrative Lieutenant, and two (2) Management Analysts I/II in addition to this new Administrative Secretary opening.
The Administrative Secretary provides a full range of highly complex and confidential administrative and secretarial support to the Police Chief, which requires effective time management and organization skills. As an Administrative Secretary, you will report directly to the Police Chief and support the Police Department with a wide variety of assignments including recordkeeping and department personnel administration, assisting with Public Records Acts requests, performing receptionist duties, explaining administrative policies and procedures, preparing correspondence, reports, meeting agendas, and minutes, and special projects as assigned. Responsibilities also include regular contact with government officials such as City Council, Board and Commission members, representatives of business or community organizations, news agencies, the public, and all levels of City personnel to share information and respond to inquiries.
Napa Police Department is looking for a team player with strong communication and collaboration skills who is dedicated to public service. If you are someone who loves providing a high level of support to a Department Head, thrives in a team-oriented atmosphere, and enjoys face-to-face interactions while working in the office, then apply today to join Napa Police Department. Applicants with prior experience working for a law enforcement agency (or in a municipal government setting) are strongly encouraged to apply!
***Please note that Napa Police Department requires all applicants to undergo a thorough background investigation prior to appointment.***Ideal candidates for this position will have a record of demonstrating the following competencies:Technical/Professional Knowledge and Skills
– Demonstrates technical, functional, and/or professional knowledge and skills in position-related areas such as complex secretarial and administrative support, research, and data analysis; keeping up with current developments and trends in areas of expertise; leveraging expert knowledge to accomplish results.Customer Focus
– Dedication to public service to provide an experience that satisfies both internal and external customers.Attention to Detail
– Follows procedures, ensures high-quality output, and takes action.Adaptability
– Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.Emotional Intelligence
– Establishing and sustaining trusting relationships by accurately perceiving and interpreting own and others' emotions and behavior; leveraging insights to effectively manage own responses so that one's behavior matches one's values and delivers intended results.Managing Work
– Effectively manages time, prioritizes, organizes, leverages resources, and stays focused.Acting with Integrity
– Demonstrating honesty; keeping commitments made to others; behaving in a consistent manner; keeping information confidential; adhering to moral, ethical, and professional standards, regulations, and policies.This recruitment and examination is being conducted to fill one (1) vacancy and may be used to fill future similar vacancies as they occur during the active status of the employment list. The active status of this employment list will be for six (6) months unless abolished sooner or extended beyond that date in accordance with the Civil Service Rules.MISSION STATEMENT for the City of NapaRooted in public service, our mission is to grow a vibrant, sustainable community for all who live in, work in, and visit the City of Napa, through thoughtful leadership and dedication to excellence.CORE VALUES for the City of NapaIntegrity - Consistently demonstrating the highest level of ethical conduct with accountability and pride.Service - Engaging in meaningful work to care for our community through resourceful dedication and humble actions.Inclusion - Creating a sense of ease and belonging through respect, acceptance, and mindfulness of our collective diversity.Collaboration - Working together with a shared purpose while respectfully considering all voices to achieve common goals, solutions, and greater outcomes.***NOTE: CITY OF NAPA EMPLOYEES SHOULD USE A PERSONAL EMAIL ADDRESS DURING THE APPLICATION PROCESS***SELECTION PROCESSThe City of Napa utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness, and ability of competitors to perform duties of the vacant position.What happens next?We will review your application and all supplemental materials to select the best qualified applicants to continue in the selection process.Applicants moving forward in the selection process may be asked to participate in any combination of the following (at any phase of the selection process): online assessment, written examination, job-related exercise, phone interview, and panel interview.Based on the City Charter, the final phase of the selection process is the Probationary Period, which in most cases is six (6) months but may be twelve (12) months depending on the classification.When three or fewer candidates are available, the testing procedures outlined in the Job Announcement may be waived by the Human Resources Department.Language EquityIf you need assistance with the recruitment and selection process in Spanish, contact us at 707-257-9505. These requests will be assessed on a case-by-case basis.Si necesita ayuda con el proceso de reclutamiento y selección en español, contáctenos al 707-257-9505. Estas solicitudes se evaluarán caso por caso.Reasonable AccommodationsThe City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants. Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date.The City of Napa is an Equal Opportunity Employer, and we believe that a diverse, equitable and inclusive workplace will maximize our talents to benefit the residents we serve.
#J-18808-Ljbffr