ChapCare
Chief Finance Officer
ChapCare, Pasadena, California, United States, 91122
SummaryUnder the leadership of the Chief Executive Officer, the Chief Financial Officer (CFO) is responsible for carrying out the mission and vision of ChapCare as it pertains to financial plans and policies, daily organizational financial activities, internal controls, financial risk management, building and maintaining relationships with financial institutions and lenders.
The CFO will collaborate with the CEO and serve as a key advisor to the organization’s leadership and Board of Directors on major financial business issues and decisions. The CFO will staff the Finance and the Audit Committees, support other Board committees as designated, and keep the Board apprised of the financial condition of ChapCare. Overseeing a team which includes, the CFO’s direct reports: the Accounting Manager/Controller, Managing Pharmacy Director, Pharmacy Finance Coordinator and the Facilities Supervisor. The CFO also provides indirect support to the Billing Department alongside the Chief Operations Officer and provides support to Information Technology matters in conjunction with the IT external vendor.
Duties and ResponsibilitiesEssential Functions
Oversee business matters and reports to the CEO on the fiscal and business management including banking, legal affairs, registrations and filings, tax returns, investments, compensation and benefits.
Prepare the annual budget for review and approval by ChapCare’s Board of Directors.
Develop accounting procedures and systems, and monitor all accounting practices to ensure they meet federal, state, county and other funding/contract guidelines.
Supervise the preparation for the annual and periodic internal, government, and other fiscal audits of the agency’s financial position; implement and respond to any findings should there be any.
Collaborate with senior leaders on operational and strategic issues as they arise; provide strategic recommendations based on financial analysis and projections, and revenue/expense analysis.
Financial Management
Develop financial data gathering and operating systems to facilitate business and financial informed decision-making.
Ensure the effective delivery of routine financial services and operations of the agency including payroll, cash management, cashiering, accounts receivable, accounts payable, and general ledger maintenance.
Prepare budgets for grants and fundraising opportunities.
Review and approve all expenditures and financial commitments.
Monitor and advise department directors regarding fiscally related issues and problems.
Safeguard the assets of the corporations and manage agency cash.
Responsible for all occupancy, equipment, and supply related matters.
Oversee the compliance of ChapCare’s buildings (both its administrative site and its health centers) with regulations established by the Occupational Safety and Health Administration (OSHA).
Ensure that business functions meet and comply with regulatory agencies, program regulations, and payer requirements.
Ensure all appropriate policies and procedures are in place.
Ensure compliance with site and program audits, program reporting and program grant renewals.
Oversee the financial operations of ChapCare’s retail pharmacy.
Provide support to Information Technology matters in conjunction with ChapCare’s outsourced IT vendor.
Perform other duties as requested.
Communication/Collaboration
Maintain strong working relationships with ChapCare’s banking and other financial institutions.
Liaise with county, federal, and state agencies, associations and organizations similar to ChapCare regarding contracting, reporting, and compliance requirements.
Participate in Management Team meetings and work cooperatively with others to assure smooth operations.
Work closely with management team and program staff to ensure comprehension of budget and to aid in budget planning.
Financial Process Improvement
Maintain agency accounting software and supporting systems to ensure that financial information is current, accurate, and adaptable.
Develop and maintain effective data-based means to track program/product income and expenditures and other key data.
Required Education and Experience
Master’s Degree in Business, Finance, Healthcare Management, or a similar degree. Alternatively, a BS degree with five or more years in the health care management/leadership role. CPA is preferable.
Prior Experience Required
Five or more years of experience in fiscal management and executive operational management experience in private, federal, and state government healthcare programs; or other complex healthcare environment.
Personal Qualities
Able to relate well to the cultural and ethnic characteristics of the ChapCare community, while also adhering to Federal financial standards and Generally Accepted Accounting Principles (GAAP).
Skills and Knowledge Required
Knowledge of federally qualified health organizations and operations.
Knowledge of fiscal management, government regulations and reimbursements.
Knowledge of state and federal regulations, grant applications and regulations.
Knowledge of contract development, memoranda of understanding and agreements.
Amount of Travel and Any Other Special Conditions or Requirements
Must have valid California driver’s license and access to insured vehicle in working order.
Hours per Day or Week
A minimum of 40 hours per week is required.
Physical Demands/Working ConditionsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be required to drive to all ChapCare facilities as needed. The ability to sit for extended periods. The employee must occasionally lift and/or move up to 25 pounds.
Travel, generally within the Greater San Gabriel Valley and/or Greater Los Angeles, may be required on an occasional basis.
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The CFO will collaborate with the CEO and serve as a key advisor to the organization’s leadership and Board of Directors on major financial business issues and decisions. The CFO will staff the Finance and the Audit Committees, support other Board committees as designated, and keep the Board apprised of the financial condition of ChapCare. Overseeing a team which includes, the CFO’s direct reports: the Accounting Manager/Controller, Managing Pharmacy Director, Pharmacy Finance Coordinator and the Facilities Supervisor. The CFO also provides indirect support to the Billing Department alongside the Chief Operations Officer and provides support to Information Technology matters in conjunction with the IT external vendor.
Duties and ResponsibilitiesEssential Functions
Oversee business matters and reports to the CEO on the fiscal and business management including banking, legal affairs, registrations and filings, tax returns, investments, compensation and benefits.
Prepare the annual budget for review and approval by ChapCare’s Board of Directors.
Develop accounting procedures and systems, and monitor all accounting practices to ensure they meet federal, state, county and other funding/contract guidelines.
Supervise the preparation for the annual and periodic internal, government, and other fiscal audits of the agency’s financial position; implement and respond to any findings should there be any.
Collaborate with senior leaders on operational and strategic issues as they arise; provide strategic recommendations based on financial analysis and projections, and revenue/expense analysis.
Financial Management
Develop financial data gathering and operating systems to facilitate business and financial informed decision-making.
Ensure the effective delivery of routine financial services and operations of the agency including payroll, cash management, cashiering, accounts receivable, accounts payable, and general ledger maintenance.
Prepare budgets for grants and fundraising opportunities.
Review and approve all expenditures and financial commitments.
Monitor and advise department directors regarding fiscally related issues and problems.
Safeguard the assets of the corporations and manage agency cash.
Responsible for all occupancy, equipment, and supply related matters.
Oversee the compliance of ChapCare’s buildings (both its administrative site and its health centers) with regulations established by the Occupational Safety and Health Administration (OSHA).
Ensure that business functions meet and comply with regulatory agencies, program regulations, and payer requirements.
Ensure all appropriate policies and procedures are in place.
Ensure compliance with site and program audits, program reporting and program grant renewals.
Oversee the financial operations of ChapCare’s retail pharmacy.
Provide support to Information Technology matters in conjunction with ChapCare’s outsourced IT vendor.
Perform other duties as requested.
Communication/Collaboration
Maintain strong working relationships with ChapCare’s banking and other financial institutions.
Liaise with county, federal, and state agencies, associations and organizations similar to ChapCare regarding contracting, reporting, and compliance requirements.
Participate in Management Team meetings and work cooperatively with others to assure smooth operations.
Work closely with management team and program staff to ensure comprehension of budget and to aid in budget planning.
Financial Process Improvement
Maintain agency accounting software and supporting systems to ensure that financial information is current, accurate, and adaptable.
Develop and maintain effective data-based means to track program/product income and expenditures and other key data.
Required Education and Experience
Master’s Degree in Business, Finance, Healthcare Management, or a similar degree. Alternatively, a BS degree with five or more years in the health care management/leadership role. CPA is preferable.
Prior Experience Required
Five or more years of experience in fiscal management and executive operational management experience in private, federal, and state government healthcare programs; or other complex healthcare environment.
Personal Qualities
Able to relate well to the cultural and ethnic characteristics of the ChapCare community, while also adhering to Federal financial standards and Generally Accepted Accounting Principles (GAAP).
Skills and Knowledge Required
Knowledge of federally qualified health organizations and operations.
Knowledge of fiscal management, government regulations and reimbursements.
Knowledge of state and federal regulations, grant applications and regulations.
Knowledge of contract development, memoranda of understanding and agreements.
Amount of Travel and Any Other Special Conditions or Requirements
Must have valid California driver’s license and access to insured vehicle in working order.
Hours per Day or Week
A minimum of 40 hours per week is required.
Physical Demands/Working ConditionsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be required to drive to all ChapCare facilities as needed. The ability to sit for extended periods. The employee must occasionally lift and/or move up to 25 pounds.
Travel, generally within the Greater San Gabriel Valley and/or Greater Los Angeles, may be required on an occasional basis.
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