University of Hawaii System
Senior Asset Manager (pos #79634)
University of Hawaii System, Honolulu, Hawaii, United States, 96814
Title:
Senior Asset ManagerPosition Number:
79634Hiring Unit:
VP for Budget & Finance, Office of Strategic Development & PartnershipsLocation:
Manoa CampusDate Posted:
September 11, 2024Closing Date:
October 10, 2024; 11:59 PM HSTSalary:
salary schedules and placement informationAdditional Salary Information:
PBB; minimum $5,250 /mo.Funding:
GeneralFull Time/Part Time:
Full TimeTemporary/Permanent:
Permanent
Duties and Responsibilities:
Responsible for real property management functions which regularly include assignments of a complex nature.Conducts and oversees the feasibility, planning, negotiations, acquisitions of land for master planning development projects, including underutilized and non-campus University lands and Public-Private Partnership (P3) projects.Responsible for conducting/coordinating meetings with developers, contractors, consultants to coordinate the project(s).Provides support to the Director by participating in hearings, meetings, etc., and preparing testimonies, studies, or other required information.Provides support in planning and direction of the overall operation of the Office during the absence of the Director.Solicits, promotes and negotiates the disposition and/or leasing of properties, buildings and facilities.Screens prospective lessees and reviews applications for conformity to existing laws and compatibility with program plans.Drafts terms, covenants and conditions of agreements.Reports on negotiations and makes recommendations for appropriate actions.Prepares applicable submittals to UH Leadership and/or the Board of Regents for the acquisition and/or disposition of properties.Inspects the premises for compliance with the conditions of real property agreements and/or permits.Prepares reports on non-compliance with contract agreements and makes appropriate follow-up as directed.Reviews appraisal reports and recommends appropriate actions.Reviews all agreements and inventories to ensure propriety of tenancies and that fair and reasonable returns are obtained.Alerts department director to timely lease renegotiations and agreement expirations; keeps appropriate records and files; prepares reports and other materials as requested.Works closely with department director at beginning of fiscal year to help develop operating budget expenditure plan for the year. Develops and researches options for resolution of budgetary issues that arise.Coordinates and manages the University’s real property inventory and including University leases, occupancy agreements, licenses, and other use agreements.Monitors the invoicing, collection, recordation, and deposit of required lease rents and tenant fees, pursues delinquent accounts, and tracks the timely submission of insurance certificates and other documents.Maintains the University’s real property management record keeping system that achieves the timely completion and recording of real property transactions, such as acquisitions, leases, transfers, use, and disposition transactions.Assists with the process of real property document recordation (i.e. in the Bureau of Conveyances, the Office of the Assistant Registrar of the Land Court, etc.) as appropriate.Responsible for the development of requests for quotations, invitations for bids, requests for proposals and other procurement actions.Coordinates with the Office of General Counsel and the Office of Procurement to complete procurement cycle in drafting, negotiating, and executing all procurement documents as well as tracks and provides information related to requests for legal assistance.Prepares status reports for project progress or other reports as required, including marketing survey, demand studies, customer demographic reports, and project budget analyses.Establishes and maintains effective working relationships with University personnel, consultants, contractors, developers, community leaders, and regulatory and government agencies.May supervise lower-level development and asset managers.Other Duties as assigned. Denotes Essential Functions.
Minimum Qualifications:Possession of a baccalaureate degree in Finance, Business Administration, Real Estate, Law, Planning, Engineering, Architecture, or related field and five (5) years of related professional experience with responsibilities for real estate development, property management, planning, engineering, architecture, appraising, budgeting or finance; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Considerable working knowledge of principles, practices and techniques in the area of real estate development, asset management, planning, appraising, budgeting, or finance as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with real estate development, including planning, entitlement and environmental compliance requirements; departmental rules, policies and procedures; infrastructure and building construction costs; general concepts and practices relating to infrastructure and real estate development, design and construction, State procurement laws; and research and problem solving methods and techniques.Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer, apply word processing software, spreadsheet, and database software.If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Demonstrated ability to work as part of, and contribute to, a team in a team-collaborative environment.Administrative/managerial experience in real estate, business, public administration, finance, or related field.Considerable working knowledge of principles, practice and techniques in the area of real estate development, property management, appraising, budgeting, or finance to work independently with minimal supervision or the need for constant instruction.Considerable working knowledge of review of legal documents and instruments pertaining to real property management, sources of appraisal data, report writing, pertinent laws precedent decisions and departmental instructions.Ability to read, interpret, and apply statutes, administrative rules, technical manuals, ordinances, policies and procedures and other complex written material; apply principles and procedures of written materials to work; deal tactfully.Ability to establish and maintain effective relationships both internally and externally, including with administrators, faculty, staff, government officials, community groups, and other parties to accomplish goals with those that do not have direct reporting relationships but which are dependent on the task completion.Ability to analyze, interpret and apply general administrative rules and regulations to a variety of work situations.
Desirable Qualifications:Experience as an administrator/manager of a higher education institution or government entity.Experience performing the full range of property management and negotiation work; analyze and develop lease conditions and terms for all types of properties.Knowledge of the State of Hawai‘i and University of Hawai‘i system and its budget and financial and real property policies.Familiarity with Private-Public Partnership (P3) projects and contractual agreements.Education coursework in business administration, urban planning, economics, or other related fields.Knowledge of real property principles/applications applicable to public higher education institutions or government.Knowledge of Hawai‘i’s real estate and land use markets, zoning, and regulations.Energetic enthusiasm to take on responsibilities, work independently, and an appetite to demonstrate one’s own leadership capabilities.
To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (10/17/2024) to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Note:
If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries:Jenna Lam, 808-956-2880,
systempo@hawaii.edu
EEO/AA, Clery Act, ADA:The University of Hawai'i is an
Equal Opportunity/Affirmative Action Institution
and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
http://www.hawaii.edu/offices/eeo/eeo-coordinators/ .
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request:
The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/#J-18808-Ljbffr
Senior Asset ManagerPosition Number:
79634Hiring Unit:
VP for Budget & Finance, Office of Strategic Development & PartnershipsLocation:
Manoa CampusDate Posted:
September 11, 2024Closing Date:
October 10, 2024; 11:59 PM HSTSalary:
salary schedules and placement informationAdditional Salary Information:
PBB; minimum $5,250 /mo.Funding:
GeneralFull Time/Part Time:
Full TimeTemporary/Permanent:
Permanent
Duties and Responsibilities:
Responsible for real property management functions which regularly include assignments of a complex nature.Conducts and oversees the feasibility, planning, negotiations, acquisitions of land for master planning development projects, including underutilized and non-campus University lands and Public-Private Partnership (P3) projects.Responsible for conducting/coordinating meetings with developers, contractors, consultants to coordinate the project(s).Provides support to the Director by participating in hearings, meetings, etc., and preparing testimonies, studies, or other required information.Provides support in planning and direction of the overall operation of the Office during the absence of the Director.Solicits, promotes and negotiates the disposition and/or leasing of properties, buildings and facilities.Screens prospective lessees and reviews applications for conformity to existing laws and compatibility with program plans.Drafts terms, covenants and conditions of agreements.Reports on negotiations and makes recommendations for appropriate actions.Prepares applicable submittals to UH Leadership and/or the Board of Regents for the acquisition and/or disposition of properties.Inspects the premises for compliance with the conditions of real property agreements and/or permits.Prepares reports on non-compliance with contract agreements and makes appropriate follow-up as directed.Reviews appraisal reports and recommends appropriate actions.Reviews all agreements and inventories to ensure propriety of tenancies and that fair and reasonable returns are obtained.Alerts department director to timely lease renegotiations and agreement expirations; keeps appropriate records and files; prepares reports and other materials as requested.Works closely with department director at beginning of fiscal year to help develop operating budget expenditure plan for the year. Develops and researches options for resolution of budgetary issues that arise.Coordinates and manages the University’s real property inventory and including University leases, occupancy agreements, licenses, and other use agreements.Monitors the invoicing, collection, recordation, and deposit of required lease rents and tenant fees, pursues delinquent accounts, and tracks the timely submission of insurance certificates and other documents.Maintains the University’s real property management record keeping system that achieves the timely completion and recording of real property transactions, such as acquisitions, leases, transfers, use, and disposition transactions.Assists with the process of real property document recordation (i.e. in the Bureau of Conveyances, the Office of the Assistant Registrar of the Land Court, etc.) as appropriate.Responsible for the development of requests for quotations, invitations for bids, requests for proposals and other procurement actions.Coordinates with the Office of General Counsel and the Office of Procurement to complete procurement cycle in drafting, negotiating, and executing all procurement documents as well as tracks and provides information related to requests for legal assistance.Prepares status reports for project progress or other reports as required, including marketing survey, demand studies, customer demographic reports, and project budget analyses.Establishes and maintains effective working relationships with University personnel, consultants, contractors, developers, community leaders, and regulatory and government agencies.May supervise lower-level development and asset managers.Other Duties as assigned. Denotes Essential Functions.
Minimum Qualifications:Possession of a baccalaureate degree in Finance, Business Administration, Real Estate, Law, Planning, Engineering, Architecture, or related field and five (5) years of related professional experience with responsibilities for real estate development, property management, planning, engineering, architecture, appraising, budgeting or finance; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Considerable working knowledge of principles, practices and techniques in the area of real estate development, asset management, planning, appraising, budgeting, or finance as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with real estate development, including planning, entitlement and environmental compliance requirements; departmental rules, policies and procedures; infrastructure and building construction costs; general concepts and practices relating to infrastructure and real estate development, design and construction, State procurement laws; and research and problem solving methods and techniques.Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer, apply word processing software, spreadsheet, and database software.If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Demonstrated ability to work as part of, and contribute to, a team in a team-collaborative environment.Administrative/managerial experience in real estate, business, public administration, finance, or related field.Considerable working knowledge of principles, practice and techniques in the area of real estate development, property management, appraising, budgeting, or finance to work independently with minimal supervision or the need for constant instruction.Considerable working knowledge of review of legal documents and instruments pertaining to real property management, sources of appraisal data, report writing, pertinent laws precedent decisions and departmental instructions.Ability to read, interpret, and apply statutes, administrative rules, technical manuals, ordinances, policies and procedures and other complex written material; apply principles and procedures of written materials to work; deal tactfully.Ability to establish and maintain effective relationships both internally and externally, including with administrators, faculty, staff, government officials, community groups, and other parties to accomplish goals with those that do not have direct reporting relationships but which are dependent on the task completion.Ability to analyze, interpret and apply general administrative rules and regulations to a variety of work situations.
Desirable Qualifications:Experience as an administrator/manager of a higher education institution or government entity.Experience performing the full range of property management and negotiation work; analyze and develop lease conditions and terms for all types of properties.Knowledge of the State of Hawai‘i and University of Hawai‘i system and its budget and financial and real property policies.Familiarity with Private-Public Partnership (P3) projects and contractual agreements.Education coursework in business administration, urban planning, economics, or other related fields.Knowledge of real property principles/applications applicable to public higher education institutions or government.Knowledge of Hawai‘i’s real estate and land use markets, zoning, and regulations.Energetic enthusiasm to take on responsibilities, work independently, and an appetite to demonstrate one’s own leadership capabilities.
To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (10/17/2024) to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Note:
If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries:Jenna Lam, 808-956-2880,
systempo@hawaii.edu
EEO/AA, Clery Act, ADA:The University of Hawai'i is an
Equal Opportunity/Affirmative Action Institution
and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
http://www.hawaii.edu/offices/eeo/eeo-coordinators/ .
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:
https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request:
The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
https://www.hawaii.edu/offices/eeo/accommodation-request/#J-18808-Ljbffr