National Guard Employment Network
Business Support Specialist IV - Woods Hole, MA
National Guard Employment Network, Woods Hole, Massachusetts, us, 02543
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS
- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Job DescriptionThe U.S. Geological Survey (USGS) is responsible for conducting a wide range of geological, geophysical, biological, and ecological research and mapping activities in the coastal and offshore regions of the U.S. continental margins, the Great Lakes, the Caribbean Sea, the polar oceans, and some international areas. The research addresses issues of local, regional, national, and global concern, such as natural hazards, environmental quality, living and non-living resources, and climate change. The research is carried out under the USGS Natural Hazards Mission Area, with links other USGS Mission Areas and Programs, as well as cooperative agreements with other agencies, organizations, and institutions. The fundamental goal is to develop a scientific understanding of Earth processes that contributes to decision making in coastal and marine environments.
The USGS - Woods Hole Coastal and Marine Science Center (WHCMSC), part of the USGS Coastal/Marine Hazards and Resources Program, is the primary federal marine geology and physical science research program. The Center's staff of approximately 95 provides scientific information that contributes to decisions by other federal agencies, state and local entities, private organizations, industry, and the public about resource use and protection. The WHCMSC requires a broad array of administrative support to meet its directive to provide scientific data to decision makers, cooperators, and the public.
Akima Systems Engineering is looking for a Business Support Specialist that can provide services to include business and general office support. The applicant will work with administrative staff to support the Center by performing data entry using automated systems, and by providing customer service.
Responsibilities
Routine support related to budget and finance, procurement, property, and travelProvide support utilizing automated systems to:Determine the status of vendor paymentAdjust/allocate bankcard chargesMake/approve paymentsCreate purchase requisitionsCreate/process travel authorizations and vouchersExtract payment and other information to share with science and support staffAssist with property inventory: creating and tracking property disposal requestsAssist with creation and/or maintenance of volunteer agreements, and tracking volunteer hoursRoutine support related to customer serviceRespond to general inquiries including:Receive visitors at main reception area, and direct them to appropriate staffAnswer general inquiries via phone, or email, gather information to provide appropriate responsesRoutine support related to financial review.Evaluate documents for compliance including:Review bankcard statements for signature, information accuracy, and evidence of proper support documentationReview and prepare documentation required for statistical samplingReview accuracy of travel information and documentation when preparing travel authorizations and vouchers.Routine support related to general business support.Provide general support including:Maintain inventory of office and visual identity suppliesAssist in delegation of vehicle parking stickersPrepare, maintain, share various spreadsheets/reports such as: training, utilities, emergency contact information, vehiclesMaintain and file office records according to established proceduresMaintain calendar for monthly center meetingsReceive and sort incoming mail and deliveriesPrepare outgoing mail/packagesPrepare written correspondence such as emails and memos that are proficient, clear, and conciseOther business support duties as assigned
Additional Qualifications/Responsibilities
Qualifications
Two (2) or more years' experience performing a variety of business support functions which includes financial and budget, procurement, property and equipment management, travel, and customer service.Proficient interpersonal communication skills using email or telephone, fundamental computer skills sufficient to enter, retrieve, or manipulate financial and business data.Ability to work independently on assigned tasks with minimal supervision, and knowledge of general business, or business administration practices.An Associate's degree in Business/Business Administration, or a Bachelor's degree in Business/Business Management, or knowledge and work experience equivalent to a course of study in a Business or Administrative degree program.
ATTENTION MILITARY AFFILIATED JOB SEEKERS
- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Job DescriptionThe U.S. Geological Survey (USGS) is responsible for conducting a wide range of geological, geophysical, biological, and ecological research and mapping activities in the coastal and offshore regions of the U.S. continental margins, the Great Lakes, the Caribbean Sea, the polar oceans, and some international areas. The research addresses issues of local, regional, national, and global concern, such as natural hazards, environmental quality, living and non-living resources, and climate change. The research is carried out under the USGS Natural Hazards Mission Area, with links other USGS Mission Areas and Programs, as well as cooperative agreements with other agencies, organizations, and institutions. The fundamental goal is to develop a scientific understanding of Earth processes that contributes to decision making in coastal and marine environments.
The USGS - Woods Hole Coastal and Marine Science Center (WHCMSC), part of the USGS Coastal/Marine Hazards and Resources Program, is the primary federal marine geology and physical science research program. The Center's staff of approximately 95 provides scientific information that contributes to decisions by other federal agencies, state and local entities, private organizations, industry, and the public about resource use and protection. The WHCMSC requires a broad array of administrative support to meet its directive to provide scientific data to decision makers, cooperators, and the public.
Akima Systems Engineering is looking for a Business Support Specialist that can provide services to include business and general office support. The applicant will work with administrative staff to support the Center by performing data entry using automated systems, and by providing customer service.
Responsibilities
Routine support related to budget and finance, procurement, property, and travelProvide support utilizing automated systems to:Determine the status of vendor paymentAdjust/allocate bankcard chargesMake/approve paymentsCreate purchase requisitionsCreate/process travel authorizations and vouchersExtract payment and other information to share with science and support staffAssist with property inventory: creating and tracking property disposal requestsAssist with creation and/or maintenance of volunteer agreements, and tracking volunteer hoursRoutine support related to customer serviceRespond to general inquiries including:Receive visitors at main reception area, and direct them to appropriate staffAnswer general inquiries via phone, or email, gather information to provide appropriate responsesRoutine support related to financial review.Evaluate documents for compliance including:Review bankcard statements for signature, information accuracy, and evidence of proper support documentationReview and prepare documentation required for statistical samplingReview accuracy of travel information and documentation when preparing travel authorizations and vouchers.Routine support related to general business support.Provide general support including:Maintain inventory of office and visual identity suppliesAssist in delegation of vehicle parking stickersPrepare, maintain, share various spreadsheets/reports such as: training, utilities, emergency contact information, vehiclesMaintain and file office records according to established proceduresMaintain calendar for monthly center meetingsReceive and sort incoming mail and deliveriesPrepare outgoing mail/packagesPrepare written correspondence such as emails and memos that are proficient, clear, and conciseOther business support duties as assigned
Additional Qualifications/Responsibilities
Qualifications
Two (2) or more years' experience performing a variety of business support functions which includes financial and budget, procurement, property and equipment management, travel, and customer service.Proficient interpersonal communication skills using email or telephone, fundamental computer skills sufficient to enter, retrieve, or manipulate financial and business data.Ability to work independently on assigned tasks with minimal supervision, and knowledge of general business, or business administration practices.An Associate's degree in Business/Business Administration, or a Bachelor's degree in Business/Business Management, or knowledge and work experience equivalent to a course of study in a Business or Administrative degree program.