Beacon Hill
Administrative Assistant
Beacon Hill, Barberton, Ohio, United States, 44203
To Apply for this Job Click HereEssential Duties and ResponsibilitiesKey responsibilities include but are not limited to:
Schedule, assign, and monitor training courses for Inspector Trainees.Organize and track online exams for Inspectors and Trainees.Arrange hotel and travel logistics for training sessions and meetings.Submit required inspector information for licensing across various jurisdictions.Facilitate submissions for Inspector NICET certification.Track Continuing Education Credits for Inspector NICET certifications.Serve as backup for customer and inspector inquiries.Distribute reports to Inspectors and customers as needed.Manage billing processes, including sorting completed tickets and invoicing.File compliance reports and documentation with appropriate authorities.Price work tickets, document closing remarks, and close tickets accordingly.Set up new clients and sites, and enter tickets based on customer requests.Update customer accounts and frequencies in the CRM system.Create purchase orders and manage the distribution of received customer POs.Attend necessary meetings and contribute to discussions.QualificationsTo be successful in this role, candidates must meet the following qualifications:
High School Diploma or GED is required.A minimum of 3 years of administrative experience is required.Experience in the construction industry is a plus.Proficiency in Microsoft Office Suite (especially Word, Access, and Excel) is essential.Familiarity with general office equipment and telephone systems is required.Strong customer service skills are essential.A positive attitude and professionalism are required.Ability to think critically, make informed decisions, and deliver accurate results is necessary.Strong interpersonal skills to build positive relationships with staff and management.Commitment to integrity and company values is essential.Excellent organizational skills and attention to detail are required.Ability to manage multiple tasks in a fast-paced environment is necessary.Basic business math skills are required.Ability to work independently with minimal supervision.Collaborative team player with effective communication skills.
1394398_1728323094To Apply for this Job Click Here
Schedule, assign, and monitor training courses for Inspector Trainees.Organize and track online exams for Inspectors and Trainees.Arrange hotel and travel logistics for training sessions and meetings.Submit required inspector information for licensing across various jurisdictions.Facilitate submissions for Inspector NICET certification.Track Continuing Education Credits for Inspector NICET certifications.Serve as backup for customer and inspector inquiries.Distribute reports to Inspectors and customers as needed.Manage billing processes, including sorting completed tickets and invoicing.File compliance reports and documentation with appropriate authorities.Price work tickets, document closing remarks, and close tickets accordingly.Set up new clients and sites, and enter tickets based on customer requests.Update customer accounts and frequencies in the CRM system.Create purchase orders and manage the distribution of received customer POs.Attend necessary meetings and contribute to discussions.QualificationsTo be successful in this role, candidates must meet the following qualifications:
High School Diploma or GED is required.A minimum of 3 years of administrative experience is required.Experience in the construction industry is a plus.Proficiency in Microsoft Office Suite (especially Word, Access, and Excel) is essential.Familiarity with general office equipment and telephone systems is required.Strong customer service skills are essential.A positive attitude and professionalism are required.Ability to think critically, make informed decisions, and deliver accurate results is necessary.Strong interpersonal skills to build positive relationships with staff and management.Commitment to integrity and company values is essential.Excellent organizational skills and attention to detail are required.Ability to manage multiple tasks in a fast-paced environment is necessary.Basic business math skills are required.Ability to work independently with minimal supervision.Collaborative team player with effective communication skills.
1394398_1728323094To Apply for this Job Click Here