ARS Pharmaceuticals Operations, Inc.
Payroll Manager
ARS Pharmaceuticals Operations, Inc., San Diego, California, United States, 92189
JOB SUMMARY:
The Payroll Manager is accountable for payroll operations, including the processing of bi-monthly payrolls in compliance with all applicable tax regulations for our multi-state US employees. This position reports to the Senior Director of Accounting.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Manage the end-to-end payroll processing for US multi-state payroll using Paylocity, including regular semi-monthly, equity, bonus, incentive comp/commission, and out-of-sequence payrolls
Manage, review, update, and approve employee-initiated changes to the employees’ payroll profile in Paylocity (i.e. employee address, tax elections, ESPP elections, 401K contributions, benefits deductions etc.)
Reconcile payroll before transmission; process and validate confirmed reports
Manage 401K administration for employee and employer contributions, and compliance audits
Manage and maintain company tax, employee account and tax setups in equity administration platform
Process ESPP activity including employee contributions, refunds, and compliance audits
Manage and maintain all payroll-related tax accounts (i.e. withholding, UI, local, and any other payroll accounts as needed) as well as setting up all payroll-related tax accounts in any new states
Serve as the subject matter expert on the payroll system and all payroll-related tax compliance requirements for all state we are established in
Partner with HR to complete employee onboarding, ensuring new hires are accurately entered into Paylocity on a timely basis, managing the onboarding document audit, employee profile set-up, set up time off policies, and update for benefits as employees become eligible and enroll
Manage accurate and timely quarterly and annual tax reconciliations and reporting, including W-2’s
Investigate any discrepancies or unusual items related to payroll or payroll taxes
Serve as the contact for employee payroll inquiries
Assist the Accounting team with journal entries and account reconciliations
Assist Controller in review and approval of Concur expense reports, ensuring accurate support and coding
Develop ad hoc financial and operational reporting as needed
Attend and participate in staff and team meetings as requested
Fulfill other payroll or accounting duties and responsibilities as requested or as assigned
Maintain a professional development plan for yourself and present this to your supervisor for regular review and support
EDUCATION AND EXPERIENCE:
Bachelor’s Degree in Accounting or Business related field, and/or equivalent experience in payroll and benefits department preferred
7+ years of full-time payroll processing experience at a complex multi-state organization is required; Life Sciences company experience is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of payroll rules and regulations including taxes
Experience with payroll systems; Paylocity is a plus
Familiarity with benefits administration
Ability to work independently in a time-sensitive environment, self-motivated and self-directed, and ask for support and guidance as needed
Strong SOX experience
Strong ability to independently research and interpret payroll and new tax requirements
Excellent problem-solving skills and an ability to research complex issues
Flexible mindset with the ability to identify multiple solutions or options to overcome- challenging situations
Excellent verbal and written communication skills, including the ability to influence and present ideas to all levels of employees throughout the organization
Team-oriented with the ability to collaborate and build effective relationships across multiple departments and functions in a fast-paced environment
Ability to proactively manage multiple tasks and workloads; flexible, able to adapt/adjust with short notice
Capable of making sound judgments and anticipating needs
Capable of handling tight deadlines in a calm manner
High level of accuracy
Able to maintain a strict level of confidentiality in all aspects of the position
Advanced skills in MS Excel and proficiency with MS Word and PowerPoint
At ARS, we are proud to offer a highly competitive compensation & benefits package.
The full-time salary range for this posted position is $125,000to $150,000and may be eligible for a discretionary annual performance bonus. Actual pay rates are determined by considering multiple factors including qualifications, relevance of experience, education & credentials, subject matter expertise, and other job-related factors permitted by law.#J-18808-Ljbffr
The Payroll Manager is accountable for payroll operations, including the processing of bi-monthly payrolls in compliance with all applicable tax regulations for our multi-state US employees. This position reports to the Senior Director of Accounting.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Manage the end-to-end payroll processing for US multi-state payroll using Paylocity, including regular semi-monthly, equity, bonus, incentive comp/commission, and out-of-sequence payrolls
Manage, review, update, and approve employee-initiated changes to the employees’ payroll profile in Paylocity (i.e. employee address, tax elections, ESPP elections, 401K contributions, benefits deductions etc.)
Reconcile payroll before transmission; process and validate confirmed reports
Manage 401K administration for employee and employer contributions, and compliance audits
Manage and maintain company tax, employee account and tax setups in equity administration platform
Process ESPP activity including employee contributions, refunds, and compliance audits
Manage and maintain all payroll-related tax accounts (i.e. withholding, UI, local, and any other payroll accounts as needed) as well as setting up all payroll-related tax accounts in any new states
Serve as the subject matter expert on the payroll system and all payroll-related tax compliance requirements for all state we are established in
Partner with HR to complete employee onboarding, ensuring new hires are accurately entered into Paylocity on a timely basis, managing the onboarding document audit, employee profile set-up, set up time off policies, and update for benefits as employees become eligible and enroll
Manage accurate and timely quarterly and annual tax reconciliations and reporting, including W-2’s
Investigate any discrepancies or unusual items related to payroll or payroll taxes
Serve as the contact for employee payroll inquiries
Assist the Accounting team with journal entries and account reconciliations
Assist Controller in review and approval of Concur expense reports, ensuring accurate support and coding
Develop ad hoc financial and operational reporting as needed
Attend and participate in staff and team meetings as requested
Fulfill other payroll or accounting duties and responsibilities as requested or as assigned
Maintain a professional development plan for yourself and present this to your supervisor for regular review and support
EDUCATION AND EXPERIENCE:
Bachelor’s Degree in Accounting or Business related field, and/or equivalent experience in payroll and benefits department preferred
7+ years of full-time payroll processing experience at a complex multi-state organization is required; Life Sciences company experience is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of payroll rules and regulations including taxes
Experience with payroll systems; Paylocity is a plus
Familiarity with benefits administration
Ability to work independently in a time-sensitive environment, self-motivated and self-directed, and ask for support and guidance as needed
Strong SOX experience
Strong ability to independently research and interpret payroll and new tax requirements
Excellent problem-solving skills and an ability to research complex issues
Flexible mindset with the ability to identify multiple solutions or options to overcome- challenging situations
Excellent verbal and written communication skills, including the ability to influence and present ideas to all levels of employees throughout the organization
Team-oriented with the ability to collaborate and build effective relationships across multiple departments and functions in a fast-paced environment
Ability to proactively manage multiple tasks and workloads; flexible, able to adapt/adjust with short notice
Capable of making sound judgments and anticipating needs
Capable of handling tight deadlines in a calm manner
High level of accuracy
Able to maintain a strict level of confidentiality in all aspects of the position
Advanced skills in MS Excel and proficiency with MS Word and PowerPoint
At ARS, we are proud to offer a highly competitive compensation & benefits package.
The full-time salary range for this posted position is $125,000to $150,000and may be eligible for a discretionary annual performance bonus. Actual pay rates are determined by considering multiple factors including qualifications, relevance of experience, education & credentials, subject matter expertise, and other job-related factors permitted by law.#J-18808-Ljbffr