Administrative Assistant for External Affairs - New York, NY

Description POSITION OVERVIEW Join a dynamic team of passionate individuals who are committed to transforming the lives of domestic violence survivors and homeless families Urban Resource Institute (URI) offers safe shelter and comprehensive services for clients along with innovative prevention and intervention programs that eliminate barriers and drive sustainable, systematic change. Working at the intersection of poverty, trauma and racism, URI envisions a world where individuals and communities are safe, stable, and thriving. Every position at URI makes a valuable contribution to the URI mission and vision. SALARY: $42,000 -$ 47,000 POSITION OVERVIEW Reporting to the Vice President of Government Affairs, the Administrative Assistant for External Affairs will serve as the key point of administrative coordination and collaboration for URI's External Affairs Team, composed of three interconnected departments: Development, Marketing and Communications, and Government Affairs. The Administrative Assistant will support the Chief Development Officer, Chief Marketing and Communications Officer, and the Vice President of Government Affairs, as well as perform tasks to support the successful functioning of the teams as outlined below. MAJOR DUTIES AND RESPONSIBILITIES Schedule meetings among internal team members and with external stakeholders. Coordinate travel arrangements as needed. Provide general administrative office support, including answering and making telephones, typing, photocopying, scanning, faxing, and opening and distributing mail Maintain and update constituent management databases, including but not limited to media, government, and donor lists. Organize and maintain various files and databases such as in-kind (non-cash) donations, Etc. Manage the calendar for city and state lobbying reporting requirements. Manage record-keeping for government and private grant submissions. Help organize electronic documents, digital photo files, paper files, and archives. Process and track contracts, invoices, and expense reports Order supplies and materials; manage shipping and delivery of materials as needed. Other duties as requested. SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS/LICENSES Associate degree required. REQUIRED SKILLS AND EXPERIENCE A minimum of two years of experience in a related field. Associates degree required; A commitment to URI's mission and vision of a future without domestic violence and homelessness. Experience with Microsoft Office (Outlook, Word, Excel, PowerPoint, MS Teams), Adobe Acrobat, Zoom, and . Familiar with Salesforce and/or other constituent relationship management tools and mailing systems such as MailChimp. Excellent written and verbal communication skills. A detail-oriented problem solver with exceptional interpersonal skills and a great sense of humor. High degree of cultural competence and belief in the value of diverse backgrounds, perspectives, and experiences. SPECIFICATIONS FOR PHYSICAL REQUIREMENTS Works in an office environment that is well-lighted and well-ventilated. May require prolonged periods of sitting. Must lift 10 pounds at times and occasionally reach and bend. Regularly required to use near-sight vision to operate a computer. Regularly required to use standard office equipment, including computer telephone. At URI we are committed to cultivating an inclusive work environment. We actively seek a diverse candidate pool and encourage candidates of all backgrounds and abilities to apply. At URI we offer equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state and local law. Qualifications Education Required Associates or better