Keurig Dr Pepper Inc.

Senior Administrative Assistant

Keurig Dr Pepper Inc., Frisco, TX, United States

The Senior Administrative Assistant is a critical role that will support two leaders, the Senior Vice President that oversees the Direct Store Delivery (DSD) Commercial organization and the Vice President responsible for DSD, Market Development, including eight direct reports, and their respective teams. This person is responsible for performing senior level, administrative activities to set the team up for success and requires an individual with sound business judgment and the ability to make independent decisions in a fast-paced environment. Advanced proficiency skills required in Microsoft office, including PowerPoint, Word, and Excel. Excellent written and verbal communication skills are also required. The ability to anticipate needs, think critically and offer solutions to problems is a plus.

This position is based at our HQ in Frisco, TX and will have a hybrid schedule (3 days in the office and 2 days work from home)

Customer Service and Communication:

Delivers legendary customer service to all people who interact with the VPs, including fellow employees, peers, customers, and vendors
Strong influencing, interpersonal and communication skills. Ability to communicate effectively in both written and oral format with executive level management, and all internal/external contacts.
Anticipates the needs of their VPs by proactively identifying ways to address issues and resolve problems quickly
Escalates issues within the department that warrant immediate attention

Ambassador of our Culture

Assist with our Team Culture initiatives to foster a caring and collaborative work environment
Support onboarding new hires for success, and assisting with all training needs as requested
Maintain positive, “can-do” attitude at all times and embed enterprise collaboration across all teams
Work closely with other KDP administrative assistants to share best practices and foster a collaborative work environment

Planning/Organizing:

Calendar management
Proactively manages and prioritizes calendars and itineraries to ensure more effective use of VPs time
Proactively resolves scheduling conflicts
Travel management
Manage travel for VPs and their direct reports including making all travel arrangements and preparing detailed travel packets
Budget Management/Reports
Manage T&E expense reports for VPs and their direct reports leveraging our internal Concur System
May prepare periodic reports or documents, e.g. monthly billing reports and invoices and may monitor and update budgets based on input from managers, researching discrepancies and resolving as appropriate.
Meeting Management
Assist VPs and Direct reports with meeting preparation including booking meeting rooms, managing AV equipment needs, sending out calendar invites, and managing all meeting elements
Assist team and other administrative assistants with large lunch meetings, offsites or partner meetings

Business and Technology

Willingness to understand the business and industry in which the department operates
Provide administrative support to VPs and direct reports, including using technology platforms to foster streamlined planning and meeting management.
Organize workload to comply with deadlines and priorities and work independently to complete routine department or group functions.
Strong organizational and technical skills including:
PowerPoint – proficient at building customized templates, formatting, and embedding images and videos
Excel – Proficient at building customized spreadsheets, pivot tables, and sorting features for ease of manipulation of data
Workday – Understanding of Workday features and how to navigate system for key deliverables
Web-ex/MS Teams/Zoom – understanding of how to leverage web-ex and zoon for virtual meetings including setting up meeting,
MS Teams – understanding of key features and how teams can leverage for speed to action and communication in a virtual environment

Total Rewards: null

Requirements:

2+ Years of College Preferred
5-7 Years administrative assistance experience required
Senior administrative assistance experience preferred
Must be able to lift and move items up to 25lbs

Company Overview:

Keurig Dr Pepper (NASDAQ: KDP) is a modern beverage company with a bold vision built to deliver growth and opportunity. We operate with a differentiated business model and world-class brand portfolio, powered by a talented and engaged team that is anchored in our values. We work with big, exciting beverage brands and the #1 single-serve coffee brewing system in North America at KDP, and we have fun doing it!

Together, we have built a leading beverage company in North America offering hot and cold beverages together at scale. Whatever your area of expertise, at KDP you can be a part of a team that’s proud of its brands, partnerships, innovation, and growth. Will you join us?

We strive to be an employer of choice (https://careers.keurigdrpepper.com/) , providing a culture and opportunities that empower our team of ~28,000 employees to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development, while ensuring you feel valued, inspired and appreciated at work.

Keurig Dr Pepper is an equal opportunity employer and affirmatively seeks diversity in its workforce. Keurig Dr Pepper recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law.

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