StateJobsNY
Administrative Assistant 1 (NY HELPS)
StateJobsNY, Albany, New York, us, 12237
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
Administrative Assistant Trainee 1 (Non-Statutory Equated Salary Grade 8) 2 YEAR Traineeship / coursework requirements: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Administrative Assistant Trainee 2 (Equated Grade 10) 1 YEAR Traineeship / coursework requirements:One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements:Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS): Administrative Assistant 1, SG-11:
Successful completion of 52 weeks of service as an Administrative Assistant Trainee 2 and completion of the four core administrative support courses AND completion of the four elective administrative support courses, as designated by the agency OR
Reachable on an appropriate eligible list and / or eligible to transfer and successful completion of the four core administrative support courses AND completion of four elective administrative support courses, as designated by the agency. Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test. OR
Have a current permanent appointment with 1 year of service as an Administrative Assistant 1 OR
Be a former state employee eligible for reinstatement consideration (previous permanent service in the Secretary 1 title eligible for reinstatement to the title of Administrative Assistant 1; previous permanent service in other qualifying titles requires completion of core and / or elective administrative competency coursework prior to appointment above Trainee level 1). Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test.
Administrative Assistant Trainee Level 1, Equated Salary Grade 8: 2 Year Traineeship leading to SG-11
Reachable on an appropriate eligible list and / or be a current state employee eligible to transfer to the grade 8 traineeship AND, if transferring from a non-keyboarding title, proof of passing a keyboarding test.
Administrative Assistant Trainee Level 2, Equated Salary Grade 10: 1 Year Traineeship leading to SG-11
Successful completion of 52 weeks of service as an Administrative Assistant Trainee 1 AND completion of the four core administrative support courses; OR Reachable on an appropriate eligible list or eligible to transfer AND completion of the four core administrative support courses and, if transferring from a non-keyboarding title, proof of passing a keyboarding test.
May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
Minimum Qualifications:-Experience working in an office setting-Be highly detailed and ensure discretion in all work-related matters-Have strong interpersonal, verbal, and written communication skills-Be proficient in Office 365, especially Word and Excel-Excellent organizational skills, ability to manage multiple priorities-Exceptional drive to complete tasks in a timely fashion
Duties Description - Principal administrative support for the office, including drafting, reviewing, and distributing correspondence, organizing and directing information flow, and serving as initial point of contact for employee questions.- Provides discrete handling of sensitive and confidential information.- Enters employment and payroll transactions in a Human Resources Database for employees, such as new hires, separations, and status changes.- Provides employees with information on the Time and Attendance system, including assisting users with troubleshooting, auditing, and training of the system.- Maintains training records in a learning management system. Process and track employee evaluations.- Prepares and assists in the review of various reports as needed.- Updates internal websites as needed.- Assists with organizing HR-related events such as training sessions, workshops, employee engagement activities and other events.- Handles scheduling of meetings, reserve meeting rooms, and maintains event calendars.- Coordinates all travel needs for the department. Reconcile and submit travel expense reports.- Establishes, develops, maintains, and updates filing system to ensure employee information is retained.- Orders and replenish office supplies.
Additional Comments Preferred Competencies:
- Excellent communication and interpersonal skills- Ability to troubleshoot technical issues- High level of confidentiality, integrity, and ethical conduct- Ability to work independently and in a team environment- Attention to detail and excellent organizational skills
Some positions may require additional credentials or a background check to verify your identity.
Name Zachery Long
Telephone
Fax
Email Address Zachery.Long@suny.edu
Address
Street 353 Broadway
City Albany
State NY
Zip Code 12246
Notes on Applying Please apply at the following link: https://sunysystem.interviewexchange.com/jobofferdetails.jsp?JOBID=181993
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
Administrative Assistant Trainee 1 (Non-Statutory Equated Salary Grade 8) 2 YEAR Traineeship / coursework requirements: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Administrative Assistant Trainee 2 (Equated Grade 10) 1 YEAR Traineeship / coursework requirements:One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements:Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS): Administrative Assistant 1, SG-11:
Successful completion of 52 weeks of service as an Administrative Assistant Trainee 2 and completion of the four core administrative support courses AND completion of the four elective administrative support courses, as designated by the agency OR
Reachable on an appropriate eligible list and / or eligible to transfer and successful completion of the four core administrative support courses AND completion of four elective administrative support courses, as designated by the agency. Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test. OR
Have a current permanent appointment with 1 year of service as an Administrative Assistant 1 OR
Be a former state employee eligible for reinstatement consideration (previous permanent service in the Secretary 1 title eligible for reinstatement to the title of Administrative Assistant 1; previous permanent service in other qualifying titles requires completion of core and / or elective administrative competency coursework prior to appointment above Trainee level 1). Proof of passing a keyboarding test will be required for those who have not previously served in a keyboarding title or have not yet taken a keyboarding test.
Administrative Assistant Trainee Level 1, Equated Salary Grade 8: 2 Year Traineeship leading to SG-11
Reachable on an appropriate eligible list and / or be a current state employee eligible to transfer to the grade 8 traineeship AND, if transferring from a non-keyboarding title, proof of passing a keyboarding test.
Administrative Assistant Trainee Level 2, Equated Salary Grade 10: 1 Year Traineeship leading to SG-11
Successful completion of 52 weeks of service as an Administrative Assistant Trainee 1 AND completion of the four core administrative support courses; OR Reachable on an appropriate eligible list or eligible to transfer AND completion of the four core administrative support courses and, if transferring from a non-keyboarding title, proof of passing a keyboarding test.
May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
Minimum Qualifications:-Experience working in an office setting-Be highly detailed and ensure discretion in all work-related matters-Have strong interpersonal, verbal, and written communication skills-Be proficient in Office 365, especially Word and Excel-Excellent organizational skills, ability to manage multiple priorities-Exceptional drive to complete tasks in a timely fashion
Duties Description - Principal administrative support for the office, including drafting, reviewing, and distributing correspondence, organizing and directing information flow, and serving as initial point of contact for employee questions.- Provides discrete handling of sensitive and confidential information.- Enters employment and payroll transactions in a Human Resources Database for employees, such as new hires, separations, and status changes.- Provides employees with information on the Time and Attendance system, including assisting users with troubleshooting, auditing, and training of the system.- Maintains training records in a learning management system. Process and track employee evaluations.- Prepares and assists in the review of various reports as needed.- Updates internal websites as needed.- Assists with organizing HR-related events such as training sessions, workshops, employee engagement activities and other events.- Handles scheduling of meetings, reserve meeting rooms, and maintains event calendars.- Coordinates all travel needs for the department. Reconcile and submit travel expense reports.- Establishes, develops, maintains, and updates filing system to ensure employee information is retained.- Orders and replenish office supplies.
Additional Comments Preferred Competencies:
- Excellent communication and interpersonal skills- Ability to troubleshoot technical issues- High level of confidentiality, integrity, and ethical conduct- Ability to work independently and in a team environment- Attention to detail and excellent organizational skills
Some positions may require additional credentials or a background check to verify your identity.
Name Zachery Long
Telephone
Fax
Email Address Zachery.Long@suny.edu
Address
Street 353 Broadway
City Albany
State NY
Zip Code 12246
Notes on Applying Please apply at the following link: https://sunysystem.interviewexchange.com/jobofferdetails.jsp?JOBID=181993