Vaco
Administrative Assistant
Vaco, New York, New York, us, 10261
Client: Financial Services Technology FirmRole: Administrative Assitant (Temporary to Permanent)Pay Rate: $25-28/hr
Location: Midtown, Manhattan - *5 days a week onsite*
Responsibilities:Office Administration:Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.Coordinate office maintenance and repairs as needed, ensuring a safe and comfortable work environment.Implement and maintain office policies and procedures to optimize efficiency and productivity.
Administrative Support:Assist with various administrative tasks, such as managing correspondence, filing documents, and maintaining records.Handle printing, faxing, mail/overnight packages, and email/messages.Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of thefiling system and contacts database.Handle incoming calls and emails, directing inquiries to the appropriate person or department.Organize and schedule meetings, appointments, and events, ensuring timely communication and coordination. Sort andtriage mail; maintain e-mail and other address directories.Event Coordination:Coordinate company events, meetings, and conferences, including logistics, catering, and materials preparation.Assist in planning and executing special events, such as employee appreciation events and team-building activities.Communication and Coordination:Facilitate communication and coordination between departments, teams, and external partners as needed.Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.
Location: Midtown, Manhattan - *5 days a week onsite*
Responsibilities:Office Administration:Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.Coordinate office maintenance and repairs as needed, ensuring a safe and comfortable work environment.Implement and maintain office policies and procedures to optimize efficiency and productivity.
Administrative Support:Assist with various administrative tasks, such as managing correspondence, filing documents, and maintaining records.Handle printing, faxing, mail/overnight packages, and email/messages.Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of thefiling system and contacts database.Handle incoming calls and emails, directing inquiries to the appropriate person or department.Organize and schedule meetings, appointments, and events, ensuring timely communication and coordination. Sort andtriage mail; maintain e-mail and other address directories.Event Coordination:Coordinate company events, meetings, and conferences, including logistics, catering, and materials preparation.Assist in planning and executing special events, such as employee appreciation events and team-building activities.Communication and Coordination:Facilitate communication and coordination between departments, teams, and external partners as needed.Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.