Daigle Cleaning Systems Inc
Administrative Assistant
Daigle Cleaning Systems Inc, Albany, New York, us, 12237
JOB TITLE: Administrative
Assistant
REPORTS TO: COF
JOB PURPOSE: Daigle Cleaning
Systems, Inc. is seeking an
experienced and highly organized
Administrative Assistant to support our executive
team. The ideal candidate will
provide exceptional administrative and clerical
support to ensure efficient
operations and assist in driving the company's
success.
DUTIES & RESPONSIBILITIES:• Manage executive calendars schedule meetings,
and coordinate appointments.• Prepare and organize documents, presentations,
and reports for executive meetings and presentations.• Conduct research, compile data, and assist in
the preparation of reports and presentations.• Handle incoming communications, including
emails, phone calls, and inquiries, with professionalism and confidentiality.• Coordinate travel arrangements, itineraries, and
accommodations for executives.• Assist in organizing and facilitating company
events, meetings, and conferences• Maintain filing systems and ensure accurate
record-keeping for executive documents.• Assist in special projects and initiatives as
assigned by executives.• Collaborate effectively with other team members
to ensure seamless operations.
QUALIFICATIONS
Education:• Required: High School graduate• Preferred: College degree BA or BS
Experience:• Proven experience 4 years as an• Executive Assistant or similar role, preferably
in a corporate environment.• Proficiency in office management software (e.g.,
MS Office Suite, Google Workspace) and familiarity with productivity tools.• Excellent organizational and time-management
skills with the ability to multitask and prioritize tasks effectively• Exceptional communication skills (both written
and verbal) with a high level of professionalism.• Strong attention to detail and accuracy in all
tasks.• Ability to handle confidential information with
discretion.• Resourcefulness and problem-solving skills.
Expectations:• Provide Superior customer service• Exhibit entrepreneurial mindset that's
hard-wired toward learning, change and self-awareness.• Create a positive work environment and develop
positive work relationships with others to include staff, clients, and vendors.• Ability to be resilient, flexible and responsive
to the changing needs of the business, the industry and clients.• Ability to collaborate with the leadership team,
management team and staff to ensure ongoing improvement and profitability of
the company.• Take initiative in troubleshooting and problem
solving with a solutions-based focus.• Ability to work independently and within a team.• Ability to prioritize and reprioritize as needed
to achieve expected results - for self and others.• Analytical and observational skills that
demonstrate an ability to work unsupervised, supervise others, follow company
policy, and interact effectively with employees and clients.• Detail oriented with strong organizational
skills.• Model accountability, measure progress and hold
self and others accountable for desired results• Maintain a high level of confidentiality.
Assistant
REPORTS TO: COF
JOB PURPOSE: Daigle Cleaning
Systems, Inc. is seeking an
experienced and highly organized
Administrative Assistant to support our executive
team. The ideal candidate will
provide exceptional administrative and clerical
support to ensure efficient
operations and assist in driving the company's
success.
DUTIES & RESPONSIBILITIES:• Manage executive calendars schedule meetings,
and coordinate appointments.• Prepare and organize documents, presentations,
and reports for executive meetings and presentations.• Conduct research, compile data, and assist in
the preparation of reports and presentations.• Handle incoming communications, including
emails, phone calls, and inquiries, with professionalism and confidentiality.• Coordinate travel arrangements, itineraries, and
accommodations for executives.• Assist in organizing and facilitating company
events, meetings, and conferences• Maintain filing systems and ensure accurate
record-keeping for executive documents.• Assist in special projects and initiatives as
assigned by executives.• Collaborate effectively with other team members
to ensure seamless operations.
QUALIFICATIONS
Education:• Required: High School graduate• Preferred: College degree BA or BS
Experience:• Proven experience 4 years as an• Executive Assistant or similar role, preferably
in a corporate environment.• Proficiency in office management software (e.g.,
MS Office Suite, Google Workspace) and familiarity with productivity tools.• Excellent organizational and time-management
skills with the ability to multitask and prioritize tasks effectively• Exceptional communication skills (both written
and verbal) with a high level of professionalism.• Strong attention to detail and accuracy in all
tasks.• Ability to handle confidential information with
discretion.• Resourcefulness and problem-solving skills.
Expectations:• Provide Superior customer service• Exhibit entrepreneurial mindset that's
hard-wired toward learning, change and self-awareness.• Create a positive work environment and develop
positive work relationships with others to include staff, clients, and vendors.• Ability to be resilient, flexible and responsive
to the changing needs of the business, the industry and clients.• Ability to collaborate with the leadership team,
management team and staff to ensure ongoing improvement and profitability of
the company.• Take initiative in troubleshooting and problem
solving with a solutions-based focus.• Ability to work independently and within a team.• Ability to prioritize and reprioritize as needed
to achieve expected results - for self and others.• Analytical and observational skills that
demonstrate an ability to work unsupervised, supervise others, follow company
policy, and interact effectively with employees and clients.• Detail oriented with strong organizational
skills.• Model accountability, measure progress and hold
self and others accountable for desired results• Maintain a high level of confidentiality.