American Heart Association
Temporary Administrative Assistant
American Heart Association, Houston, Texas, United States, 77246
Overview:
As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact! Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.We're hiring a temporary Administrative Assistant in Houston, TX. This position provides event logistics and administrative support to the Paul "Bear" Bryant Awards campaign.This is an office-based position that offers a hybrid schedule. This is a part-time, temporary position with an end date of February 14, 2025. The position will work 25 hours per week.The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.Responsibilities:This opportunity supports the Paul Bear Bryant Awards, a banquet in its 39th year going into the 2025 event, college football coaches are recognized for their contributions both on and off the field. Each year, one top-performing coach is selected to take home the Bear bust trophy and claim the final title of the season: the Paul Bear Bryant Coach of the Year Award.While the Coach of the Year Award has been an annual tradition since 1957, The Bryant Family felt moved to educate and impact awareness around heart disease and stroke following Bears passing. The family approached the American Heart Association to create a meaningful partnership to keep Bears legacy alive while raising funds to support research.The responsibilities of this role include providing support to the Paul Bear Bryant Awards campaign, carrying out administrative support and technical program assistance work. The position provides administrative and systems database support, as well as assisting with event logistics. Includes handling data in three databases, and leading event prep and logistics. This position works with staff and external donors and volunteers regularly, so a customer-service approach is a requirement.Input and maintain high-quality, accurate data in systems including Greater Giving, and Microsoft Dynamics. Includes prospective and existing donor and event participant information, financials, auction items, and more.Provide administrative support to the Bryant Awards team.Works with Bryant Awards Team to ensure timely stewardship and follow-up needs are met for key donors, board members and committee members.Maintains an orderly filing system for correspondence and other documents.Maintains accurate information relevant to internal meetings, committee meetings and events.Lead check-in and checkout procedures in-person at local events, including training of volunteers, processing all financial transactions, and handling cash. Compose and send donor acknowledgments. Assist directors in collecting any unpaid funds pledged by donors.Assist with accounts receivable and accounts payable tasks as needed, such as processing cash/check payments, sponsorship agreements, and vendor invoices.Maintain event websites.Help directors with miscellaneous administrative or clerical needs, such as compiling reports and presentations for strategy meetings, reserving travel, etc.Other duties as assigned.Qualifications:High school diploma or GED equivalent.2 years of experience in meeting or event planning, or similar background.Working with donors and/or volunteers, or within a nonprofit organization is preferred.Excellent verbal and written communication.Ability to make decisions quickly and independently with little to no direct supervision.Ability to work in a team environment and connect with all levels of staff, volunteers and the public.Organization skills, detail oriented and experience handling sensitive and confidential information.Proficient in Microsoft Office Suite including Outlook, Word, Excel, These skills are subject to testing.Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.Ability to travel to local events; requires access to reliable transportation.Compensation & Benefits:The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.:The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.
This position not a match with your skills? Click here to see other opportunities.
EOE/Protected Veterans/Persons with Disabilities:#LI-Hybrid
As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact! Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.We're hiring a temporary Administrative Assistant in Houston, TX. This position provides event logistics and administrative support to the Paul "Bear" Bryant Awards campaign.This is an office-based position that offers a hybrid schedule. This is a part-time, temporary position with an end date of February 14, 2025. The position will work 25 hours per week.The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.Responsibilities:This opportunity supports the Paul Bear Bryant Awards, a banquet in its 39th year going into the 2025 event, college football coaches are recognized for their contributions both on and off the field. Each year, one top-performing coach is selected to take home the Bear bust trophy and claim the final title of the season: the Paul Bear Bryant Coach of the Year Award.While the Coach of the Year Award has been an annual tradition since 1957, The Bryant Family felt moved to educate and impact awareness around heart disease and stroke following Bears passing. The family approached the American Heart Association to create a meaningful partnership to keep Bears legacy alive while raising funds to support research.The responsibilities of this role include providing support to the Paul Bear Bryant Awards campaign, carrying out administrative support and technical program assistance work. The position provides administrative and systems database support, as well as assisting with event logistics. Includes handling data in three databases, and leading event prep and logistics. This position works with staff and external donors and volunteers regularly, so a customer-service approach is a requirement.Input and maintain high-quality, accurate data in systems including Greater Giving, and Microsoft Dynamics. Includes prospective and existing donor and event participant information, financials, auction items, and more.Provide administrative support to the Bryant Awards team.Works with Bryant Awards Team to ensure timely stewardship and follow-up needs are met for key donors, board members and committee members.Maintains an orderly filing system for correspondence and other documents.Maintains accurate information relevant to internal meetings, committee meetings and events.Lead check-in and checkout procedures in-person at local events, including training of volunteers, processing all financial transactions, and handling cash. Compose and send donor acknowledgments. Assist directors in collecting any unpaid funds pledged by donors.Assist with accounts receivable and accounts payable tasks as needed, such as processing cash/check payments, sponsorship agreements, and vendor invoices.Maintain event websites.Help directors with miscellaneous administrative or clerical needs, such as compiling reports and presentations for strategy meetings, reserving travel, etc.Other duties as assigned.Qualifications:High school diploma or GED equivalent.2 years of experience in meeting or event planning, or similar background.Working with donors and/or volunteers, or within a nonprofit organization is preferred.Excellent verbal and written communication.Ability to make decisions quickly and independently with little to no direct supervision.Ability to work in a team environment and connect with all levels of staff, volunteers and the public.Organization skills, detail oriented and experience handling sensitive and confidential information.Proficient in Microsoft Office Suite including Outlook, Word, Excel, These skills are subject to testing.Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.Ability to travel to local events; requires access to reliable transportation.Compensation & Benefits:The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.:The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.
This position not a match with your skills? Click here to see other opportunities.
EOE/Protected Veterans/Persons with Disabilities:#LI-Hybrid