Russell Tobin
Administrative Assistant
Russell Tobin, Boston, Massachusetts, us, 02298
A Global Sports Brand is Looking to Hire an Administrative Assistant for a
7 MONTH ONSITE W2 contract
- APPLY TODAY!**CANDIDATE MUST BE LOCAL TO BOSTON AS THIS IS AN ONSITE ROLE**Employment Type:
Contract/OnsiteLocation:
Boston, MAPay rate:
$24-$28/hr. DOEResponsibilities:Complex Calendar Management: Proactively manages the leader's calendar in a timely and accurate manner. Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context.Meetings and Events: Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees.Communications: Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.Travel: Obtain trip approvals, book domestic and international business travel; secure visas, maintain travel profilesExpenses: Track and submit expense reports, reinforce Policy w/team membersOn/Off boarding: Help ensure successful on/off boarding of team members; may include equipment procurement and supply management, space planning, scheduling meetings, assisting with communications and/or helping the leader to remember his/her action items.Presentations: Produce and/or edit high quality PowerPoint or Keynote presentationsOrganization Chart Management: Handle the creation and maintenance of organizational charts as neededBudget Tracking: may assist leader with tracking of expensesSupport team plans, projects, activations or other deliverables as neededServe as the main point of contact for administrative questions from the teamProvide coverage for other leaders where temporary administrative needs existsRequired Skills:Minimum of 3 years of administrative work experience (supporting senior leadership in a large org) requiredStrong written and verbal communication skills; ability to work and communicate effectively with a variety of personalities including senior level executivesProven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independenceOrganize, prioritize and appropriately handle highly confidential and sensitive information Proficiency using required software as well as internal Client systemsBe a connector - take initiative and seek connection on behalf of other people to solve problems and answer questionsAbility to occasionally work outside of core business hoursFamiliarity with Microsoft Suite, Slack, Box, and Concur preferredManaging multiple Sr leadership calendarsScheduling international meetings and time zones, room booking, larger scale meetingsEvent management, working with outside vendorsNavigating a matrixed organizationPride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.A Global Sports Brand is Looking to Hire an Administrative Assistant for a
7 MONTH ONSITE W2 contract
- APPLY TODAY!**CANDIDATE MUST BE LOCAL TO BOSTON AS THIS IS AN ONSITE ROLE**Employment Type:
Contract/OnsiteLocation:
Boston, MAPay rate:
$24-$28/hr. DOE
7 MONTH ONSITE W2 contract
- APPLY TODAY!**CANDIDATE MUST BE LOCAL TO BOSTON AS THIS IS AN ONSITE ROLE**Employment Type:
Contract/OnsiteLocation:
Boston, MAPay rate:
$24-$28/hr. DOEResponsibilities:Complex Calendar Management: Proactively manages the leader's calendar in a timely and accurate manner. Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context.Meetings and Events: Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees.Communications: Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.Travel: Obtain trip approvals, book domestic and international business travel; secure visas, maintain travel profilesExpenses: Track and submit expense reports, reinforce Policy w/team membersOn/Off boarding: Help ensure successful on/off boarding of team members; may include equipment procurement and supply management, space planning, scheduling meetings, assisting with communications and/or helping the leader to remember his/her action items.Presentations: Produce and/or edit high quality PowerPoint or Keynote presentationsOrganization Chart Management: Handle the creation and maintenance of organizational charts as neededBudget Tracking: may assist leader with tracking of expensesSupport team plans, projects, activations or other deliverables as neededServe as the main point of contact for administrative questions from the teamProvide coverage for other leaders where temporary administrative needs existsRequired Skills:Minimum of 3 years of administrative work experience (supporting senior leadership in a large org) requiredStrong written and verbal communication skills; ability to work and communicate effectively with a variety of personalities including senior level executivesProven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independenceOrganize, prioritize and appropriately handle highly confidential and sensitive information Proficiency using required software as well as internal Client systemsBe a connector - take initiative and seek connection on behalf of other people to solve problems and answer questionsAbility to occasionally work outside of core business hoursFamiliarity with Microsoft Suite, Slack, Box, and Concur preferredManaging multiple Sr leadership calendarsScheduling international meetings and time zones, room booking, larger scale meetingsEvent management, working with outside vendorsNavigating a matrixed organizationPride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.A Global Sports Brand is Looking to Hire an Administrative Assistant for a
7 MONTH ONSITE W2 contract
- APPLY TODAY!**CANDIDATE MUST BE LOCAL TO BOSTON AS THIS IS AN ONSITE ROLE**Employment Type:
Contract/OnsiteLocation:
Boston, MAPay rate:
$24-$28/hr. DOE