Hays County, TX
Administrative Assistant II
Hays County, TX, San Marcos, Texas, us, 78667
Salary :
$38,155.00 - $39,300.00 Annually
Location :
San Marcos, TX
Job Type:
Full-Time Regular
Job Number:
202200785
Department:
Transportation
Opening Date:
10/03/2024
Description
Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
Under immediate supervision, the Administrative Assistant II performs the full range of clerical, office, secretarial and reception duties and provides support services to the Hays County Transportation staff. The work involves filing, daily customer relations, word-processing, and mail distribution. This position facilitates the work of the Hays County Transportation staff and has an immediate impact on the operation of the Hays County Transportation Office.
Responsibilities
Receives office visitors and telephone calls while answering routine inquiries and screens calls or callers.Responds to questions pertaining to departmental policies and procedures.Listens to complaints or concerns of callers and visitors.Provides instruction on the completion of forms or makes referrals to other sources of information.Takes messages and refers to appropriate Transportation staff.Manages the uniform account, provides department employees and account representative with uniform information, and monitors the account records for correctness.Schedules preventative and other maintenance on department equipment and vehicles, and generates fuel and other vehicle and equipment reports.Assists in managing the driveway permit program by responding to general questions, providing instruction on the completion of the application, and typing permits and other correspondence.Sorts and files forms, reports, correspondence and related documents.Conducts research related to the specific case or situation.Analyzes complex data.Prepares documents for filing.Examines letters, forms, documents or reports for accuracy and reports for discrepancies to supervisor.Establishes, organizes and maintains departmental filing systems.Codes, tabulates and assembles statistical and related data, prepares and maintains a record of department special projects including documentation on changes in the project scope, tracking all expenses.Gathers, collates, classifies and posts information to assigned department records and computer system software for all road projects.Types standard forms, letters and other materials from rough draft. -Composes and produces documents, adhering to tight time constraints as legally required.Assists with data entry as needed into the assigned computer system.Operates office machines including personal computer, photocopier, fax, calculator, and adding machine.Picks up, sorts and delivers mail, written materials and supplies to various locations.Requisitions supplies and maintains various inventory and records.Schedules appointments and keeps calendars.Assures the services delivered meet quality and timeliness standards.Communicates all changes and problems to supervisor.Performs other duties as assigned.Education and/or Experience
Any combination of experience or training may be substituted on a year for year basis.
Requires High School diploma or GED.Requires two years full time experience in secretarial, office/clerical or related work.Other Qualifications, Certificates, Licenses, Registrations
Bilingual preferred. (Spanish and English)Notary Public may be required.Class C TX Driver's License.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
Part-time employees who work less than 30 hours per week over the course of a year, receive some benefits on a pro-rated basis.
To learn more details, visit our
$38,155.00 - $39,300.00 Annually
Location :
San Marcos, TX
Job Type:
Full-Time Regular
Job Number:
202200785
Department:
Transportation
Opening Date:
10/03/2024
Description
Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
Under immediate supervision, the Administrative Assistant II performs the full range of clerical, office, secretarial and reception duties and provides support services to the Hays County Transportation staff. The work involves filing, daily customer relations, word-processing, and mail distribution. This position facilitates the work of the Hays County Transportation staff and has an immediate impact on the operation of the Hays County Transportation Office.
Responsibilities
Receives office visitors and telephone calls while answering routine inquiries and screens calls or callers.Responds to questions pertaining to departmental policies and procedures.Listens to complaints or concerns of callers and visitors.Provides instruction on the completion of forms or makes referrals to other sources of information.Takes messages and refers to appropriate Transportation staff.Manages the uniform account, provides department employees and account representative with uniform information, and monitors the account records for correctness.Schedules preventative and other maintenance on department equipment and vehicles, and generates fuel and other vehicle and equipment reports.Assists in managing the driveway permit program by responding to general questions, providing instruction on the completion of the application, and typing permits and other correspondence.Sorts and files forms, reports, correspondence and related documents.Conducts research related to the specific case or situation.Analyzes complex data.Prepares documents for filing.Examines letters, forms, documents or reports for accuracy and reports for discrepancies to supervisor.Establishes, organizes and maintains departmental filing systems.Codes, tabulates and assembles statistical and related data, prepares and maintains a record of department special projects including documentation on changes in the project scope, tracking all expenses.Gathers, collates, classifies and posts information to assigned department records and computer system software for all road projects.Types standard forms, letters and other materials from rough draft. -Composes and produces documents, adhering to tight time constraints as legally required.Assists with data entry as needed into the assigned computer system.Operates office machines including personal computer, photocopier, fax, calculator, and adding machine.Picks up, sorts and delivers mail, written materials and supplies to various locations.Requisitions supplies and maintains various inventory and records.Schedules appointments and keeps calendars.Assures the services delivered meet quality and timeliness standards.Communicates all changes and problems to supervisor.Performs other duties as assigned.Education and/or Experience
Any combination of experience or training may be substituted on a year for year basis.
Requires High School diploma or GED.Requires two years full time experience in secretarial, office/clerical or related work.Other Qualifications, Certificates, Licenses, Registrations
Bilingual preferred. (Spanish and English)Notary Public may be required.Class C TX Driver's License.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
Part-time employees who work less than 30 hours per week over the course of a year, receive some benefits on a pro-rated basis.
To learn more details, visit our