City of Salem, VA
Administrative Assistant
City of Salem, VA, Salem, Virginia, us, 24155
Salary:
$34,952.30 - $55,923.67 Annually
Location :
Salem, VA
Job Type:
Full-Time
Job Number:
24-65
Department:
Community Development
Opening Date:
09/24/2024
Closing Date:
Continuous
General Definition of Work
Performs skilled administrative support work providing administrative support to department staff, receiving and processing incoming calls and visitors, preparing and maintaining records and files, and related work as apparent or assigned. Work is performed under the moderate supervision of the assigned supervisor.Essential Functions
Acts as receptionist; greets visitors; answers telephone; provides information, answers questions and responds to inquiries or complaints; forwards calls and directs visitors to appropriate party.Assists the public with the completion of various records, applications, etc.; verifies completeness and accuracy of information; performs research; coordinates with other departments and agencies.Types a variety of documents including correspondence, forms, reports, requisitions, meeting minutes, agendas and related documents, contracts, etc. where a knowledge of format and presentation is necessary; composes correspondence independently; assists in typing requests for proposals and qualifications.Enters a variety of data into computer; enters information and maintains databases; checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures; enters and retrieves sensitive and restricted information into computer system.Prepares and maintains a variety of office files, accounts, and other records; maintains department calendar and schedules appointments; compiles information and verifies data.Assists with processing accounts receivable, accounts payable, payroll, budgetary, and other financial data; reconciles and codes credit card transactions and statements; collects payments and fees; issues receipts; reconciles invoices with payment vouchers; prepares daily deposits; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations.Receives, sorts, processes, and distributes incoming and outgoing mail.Operates a variety of standard office equipment; performs light maintenance on photocopy and scanning equipment.Maintains inventories and orders supplies; prepares purchase orders.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.Special Requirements
May require possession of, or ability to obtain, specific licenses and/or certifications depending on departmental assignment. Valid driver's license in the Commonwealth of Virginia.
Education and ExperienceHigh school diploma or GED with coursework in business administration, or related field and moderate experience providing administrative support, or equivalent combination of education and experience.
Knowledge, Skills, and AbilitiesThorough knowledge of standard office practices, procedures, equipment, and office assistance techniques; thorough knowledge of business English, spelling, and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; ability to keep office records and to prepare accurate reports from file sources; ability to type and transcribe dictation; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; ability to establish and maintain effective working relationships with City officials, associates, and the general public.
Physical RequirementsThis work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires reaching with hands and arms and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling and pushing or pulling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to fumes or airborne particles; work is generally in a moderately noisy location (e.g. business office, light traffic).
The City of Salem offers an enriched benefits program for all full time employees.
This includes two health plan options, health savings account, flexible spending accounts, 100% paid dental insurance for the employee and options for all family members including a well funded health savings account, life insurance, disability, EAP and enrollment in the Virginia retirement plan.Service with city qualifies for Public Loan Forgiveness to help pay off that student debt!Free Health Clinic for all employees and covered dependents!Paid time off and extended illness leave.To learn more about our exciting benefits visit our
$34,952.30 - $55,923.67 Annually
Location :
Salem, VA
Job Type:
Full-Time
Job Number:
24-65
Department:
Community Development
Opening Date:
09/24/2024
Closing Date:
Continuous
General Definition of Work
Performs skilled administrative support work providing administrative support to department staff, receiving and processing incoming calls and visitors, preparing and maintaining records and files, and related work as apparent or assigned. Work is performed under the moderate supervision of the assigned supervisor.Essential Functions
Acts as receptionist; greets visitors; answers telephone; provides information, answers questions and responds to inquiries or complaints; forwards calls and directs visitors to appropriate party.Assists the public with the completion of various records, applications, etc.; verifies completeness and accuracy of information; performs research; coordinates with other departments and agencies.Types a variety of documents including correspondence, forms, reports, requisitions, meeting minutes, agendas and related documents, contracts, etc. where a knowledge of format and presentation is necessary; composes correspondence independently; assists in typing requests for proposals and qualifications.Enters a variety of data into computer; enters information and maintains databases; checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures; enters and retrieves sensitive and restricted information into computer system.Prepares and maintains a variety of office files, accounts, and other records; maintains department calendar and schedules appointments; compiles information and verifies data.Assists with processing accounts receivable, accounts payable, payroll, budgetary, and other financial data; reconciles and codes credit card transactions and statements; collects payments and fees; issues receipts; reconciles invoices with payment vouchers; prepares daily deposits; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations.Receives, sorts, processes, and distributes incoming and outgoing mail.Operates a variety of standard office equipment; performs light maintenance on photocopy and scanning equipment.Maintains inventories and orders supplies; prepares purchase orders.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.Special Requirements
May require possession of, or ability to obtain, specific licenses and/or certifications depending on departmental assignment. Valid driver's license in the Commonwealth of Virginia.
Education and ExperienceHigh school diploma or GED with coursework in business administration, or related field and moderate experience providing administrative support, or equivalent combination of education and experience.
Knowledge, Skills, and AbilitiesThorough knowledge of standard office practices, procedures, equipment, and office assistance techniques; thorough knowledge of business English, spelling, and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; ability to keep office records and to prepare accurate reports from file sources; ability to type and transcribe dictation; ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor; ability to establish and maintain effective working relationships with City officials, associates, and the general public.
Physical RequirementsThis work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires reaching with hands and arms and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling and pushing or pulling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to fumes or airborne particles; work is generally in a moderately noisy location (e.g. business office, light traffic).
The City of Salem offers an enriched benefits program for all full time employees.
This includes two health plan options, health savings account, flexible spending accounts, 100% paid dental insurance for the employee and options for all family members including a well funded health savings account, life insurance, disability, EAP and enrollment in the Virginia retirement plan.Service with city qualifies for Public Loan Forgiveness to help pay off that student debt!Free Health Clinic for all employees and covered dependents!Paid time off and extended illness leave.To learn more about our exciting benefits visit our