St. Charles Community College
Administrative Assistant II
St. Charles Community College, Cottleville, Missouri, us, 63338
St. Charles Community College (SCC) is located just west of St. Louis, in the heart of growing St. Charles County. At SCC, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.
POSITION SUMMARY
Assists the Executive Director of Student Engagement and Title IX in the Athletic Department or other supervisor with the department'sadministrative activities by coordinating various administrative processes and projects. Providesadministrative support for academic affairs including organizing and maintaining office functions.
Serves as the primary contact of information for faculty, students, colleagues, and visitors. Activecontributor as a team member of the department in day-to-day operations, including customerservice, preparation and distribution of documents, mail distribution, office supply ordering andinventory, equipment monitoring, performing related tasks and contributing to the overallefficiency and productivity of the academic school.
Establish and maintain various complex, interrelated filing systems, including confidentialstudent and employment files, records, manuals, and reports related to budget and cost records.Organizes physical and digital filing systems and collects departmental and college informationand provide to department personnel and/or public. Maintain accurate records and databases,entering information related to students, employees, or other organizational data. Ensures dataconfidentiality and security. Assists with employment processes to varying degrees.
Under the guidance of the appropriate administrator, enters data such as class assignments,semester schedules, monitors registrations and prepares reports for supervisor. Assists withcoordination of rosters, grade reports, absence forms, and other needed documentation.
Arrange and coordinate meetings, including reserving meeting rooms, sending invitations, andpreparing materials and equipment. Document contents and discussion of meeting, when requested. Support special projects or initiatives when assigned and collaborate with team members to achieve project objectives. Assist in preparing documents, reports, and presentations, including formatting, proofreading, and ensuring documents meet the required standards.
Ability to work under pressure in a fast-paced work environment, particularly during peakperiods. Must be able to handle multiple projects or duties simultaneously, exercisingindependent judgement to plan, prioritize and execute workload. Demonstrated ability to uselogical reasoning to analyze a situation/matter and determine a solution. May be required tocross-train employees in work unit. Ability to responsibly provide assistance to other workers inthe unit providing back-up support and supplemental services during busy periods.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for providing administrative support to ensure efficient operation of the office anddepartment. Supports manager and employees through a variety of tasks related to the collegeby answering questions and responding to requests, receiving, and directing visitors, staff,students, and faculty. Interacts with people in a professional, open, honest, and welcomingmanner supporting the mission and goals of the college. Self-motivated with goodorganizational and problem-solving skills.
Assists assigned administrator in accomplishing various tasks, including organizing meetings,compiling agendas, distributing materials, monitoring budgets and producing and maintainingreports. Organizes functions and activities promoted by the program area. Collects, researches,compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares anddistributes narrative, statistical, and financial data on behalf of administration.
Contributes to a work environment that encourages knowledge of, respect for, and developmentof skills to engage with individuals from diverse backgrounds. Maintains competency of currentcollege policies and procedures and can answer general questions. Helps to ensure thedepartment's overall success by performing related duties as assigned.
Ability to understand and follow college policies, guidelines, and procedures in order to meetorganizational directives and goals. Must be able to communicate in a positive and effectivemanner with diverse, multicultural stakeholders/constituents, and students.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Demonstrated knowledge of standard office procedures with the ability to provide administrativesupport to the organization. Ability to respond to situations requiring sound judgment, attentionto detail, adaptability, and flexibility. Must maintain confidentiality in matters includingorganizational plans, student concerns, or personnel matters. Ability to understand and followcollege policies, guidelines, and procedures in order to meet organizational directives and goals.
Must be able to communicate in a positive and effective manner with diverse, multiculturalstakeholders/constituents, and students. Excellent communication and interpersonal skills arerequired. Demonstrates a positive attitude and appropriate communication in all interactionswith faculty, staff, and students.
Must demonstrate advanced proficiency in personal computer applications, including MicrosoftOffice suite. Remains competent and current by participating in professional developmentactivities.
MINIMUM KNOWLEDGE AND EXPERIENCE
Associates degree and three (3) years of office experience, OR High School diploma or equivalentwith a minimum of six (6) years of full-time related experience.
*Requires regular and predictable attendance.**Will be subject to a criminal background check.
REPORTING RELATIONSHIPReports to the Executive Direct of Student Engagement and Title IX; may vary based on organizational need.
POSITION SUMMARY
Assists the Executive Director of Student Engagement and Title IX in the Athletic Department or other supervisor with the department'sadministrative activities by coordinating various administrative processes and projects. Providesadministrative support for academic affairs including organizing and maintaining office functions.
Serves as the primary contact of information for faculty, students, colleagues, and visitors. Activecontributor as a team member of the department in day-to-day operations, including customerservice, preparation and distribution of documents, mail distribution, office supply ordering andinventory, equipment monitoring, performing related tasks and contributing to the overallefficiency and productivity of the academic school.
Establish and maintain various complex, interrelated filing systems, including confidentialstudent and employment files, records, manuals, and reports related to budget and cost records.Organizes physical and digital filing systems and collects departmental and college informationand provide to department personnel and/or public. Maintain accurate records and databases,entering information related to students, employees, or other organizational data. Ensures dataconfidentiality and security. Assists with employment processes to varying degrees.
Under the guidance of the appropriate administrator, enters data such as class assignments,semester schedules, monitors registrations and prepares reports for supervisor. Assists withcoordination of rosters, grade reports, absence forms, and other needed documentation.
Arrange and coordinate meetings, including reserving meeting rooms, sending invitations, andpreparing materials and equipment. Document contents and discussion of meeting, when requested. Support special projects or initiatives when assigned and collaborate with team members to achieve project objectives. Assist in preparing documents, reports, and presentations, including formatting, proofreading, and ensuring documents meet the required standards.
Ability to work under pressure in a fast-paced work environment, particularly during peakperiods. Must be able to handle multiple projects or duties simultaneously, exercisingindependent judgement to plan, prioritize and execute workload. Demonstrated ability to uselogical reasoning to analyze a situation/matter and determine a solution. May be required tocross-train employees in work unit. Ability to responsibly provide assistance to other workers inthe unit providing back-up support and supplemental services during busy periods.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsible for providing administrative support to ensure efficient operation of the office anddepartment. Supports manager and employees through a variety of tasks related to the collegeby answering questions and responding to requests, receiving, and directing visitors, staff,students, and faculty. Interacts with people in a professional, open, honest, and welcomingmanner supporting the mission and goals of the college. Self-motivated with goodorganizational and problem-solving skills.
Assists assigned administrator in accomplishing various tasks, including organizing meetings,compiling agendas, distributing materials, monitoring budgets and producing and maintainingreports. Organizes functions and activities promoted by the program area. Collects, researches,compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares anddistributes narrative, statistical, and financial data on behalf of administration.
Contributes to a work environment that encourages knowledge of, respect for, and developmentof skills to engage with individuals from diverse backgrounds. Maintains competency of currentcollege policies and procedures and can answer general questions. Helps to ensure thedepartment's overall success by performing related duties as assigned.
Ability to understand and follow college policies, guidelines, and procedures in order to meetorganizational directives and goals. Must be able to communicate in a positive and effectivemanner with diverse, multicultural stakeholders/constituents, and students.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Demonstrated knowledge of standard office procedures with the ability to provide administrativesupport to the organization. Ability to respond to situations requiring sound judgment, attentionto detail, adaptability, and flexibility. Must maintain confidentiality in matters includingorganizational plans, student concerns, or personnel matters. Ability to understand and followcollege policies, guidelines, and procedures in order to meet organizational directives and goals.
Must be able to communicate in a positive and effective manner with diverse, multiculturalstakeholders/constituents, and students. Excellent communication and interpersonal skills arerequired. Demonstrates a positive attitude and appropriate communication in all interactionswith faculty, staff, and students.
Must demonstrate advanced proficiency in personal computer applications, including MicrosoftOffice suite. Remains competent and current by participating in professional developmentactivities.
MINIMUM KNOWLEDGE AND EXPERIENCE
Associates degree and three (3) years of office experience, OR High School diploma or equivalentwith a minimum of six (6) years of full-time related experience.
*Requires regular and predictable attendance.**Will be subject to a criminal background check.
REPORTING RELATIONSHIPReports to the Executive Direct of Student Engagement and Title IX; may vary based on organizational need.