Health & Human Services Comm
Administrative Asst II Community Relations
Health & Human Services Comm, Denton, Texas, United States, 76205
Job Description:Administrative Asst II
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program , which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits , a lifetime monthly retirement annuity as well as 401(k) and 457 Programs under the Employees Retirement System of Texas.If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
The Administrative Assistant (AA) is responsible for organizing and supervising all of the administrative functions that facilitate the timeliness and accuracy of activities and deadlines and provides support to Community Relations/Volunteer Services staff as needed. The AA must have the necessary leadership skills to work effectively with management, staff, individuals, donors and Volunteer Services Council Board Members.
Essential Job Functions:Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.Maintains a harmonious working relationship with DSSLC staff, individuals, donors, Volunteer Services Council Board Members.Abides by the DSSLC policies.Answers phones, ensuring the correct person gets the call. Takes messages when needed.Keeps front lobby picked up.Receives and processes donations; tangible and monetary.Maintains eTapestry database, keeping records of all donation amounts, donor names, address, etc. Prepares reports.Prepares and tracks receipts and thank you cards.Maintains mailing lists for Christmas Cards, and facilitates the bulk mail process; as well as prepares the resident gift list.Facilitates volunteers on monthly workdays, keeping and providing supplies for the volunteers as needed.Coordinates and orders weekly resident birthday cakes.Coordinates and orders memorial flowers as needed.Prepares bank depositsPays bills on a timely basis for the Volunteer Services Council.Greets guests with dignity and respect, offering assistance as needed.Able to lift and carry 50 pounds if necessary, and able to get up and down many times a day.Maintains organized files.Able to drive a cargo van for donation pick-ups in the DFW area.Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:Ability to self-start, work independently, and exercise reasonable judgment.Excellent communication skills, including writing, speaking, editing and proofreading with great attention to detail.Exhibits a high degree of professionalism, business judgement, tack and diplomacy.Ability to maintain confidentiality.Ability to establish and maintain effective professional working relationships, internally and externally, and to work effectively in a team environment.Ability to manage competing priorities and to work under pressure with frequent interruptions.Ability to meet reporting deadlines.Excellent problem solving skills.Proficient in Microsoft Office Suite: Outlook, Word, Excel (Knowledge in eTapestry a plus.)Experience with or knowledge of the bulk mail processes.Strong calendaring, organizational and document management skills.
Registration or Licensure Requirements:Valid Texas Driver's License. Must possess valid Texas driver's license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver's license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Initial Selection Criteria:Minimum of 2 years of experience as an Administrative Assistant.Experience in Microsoft Office Suite: Outlook, Word, Excel. Valid Texas Driver's license.
Additional Information:Requisition # 616012
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities. Males between the ages of 18 - 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
MOS Code:Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program , which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits , a lifetime monthly retirement annuity as well as 401(k) and 457 Programs under the Employees Retirement System of Texas.If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
The Administrative Assistant (AA) is responsible for organizing and supervising all of the administrative functions that facilitate the timeliness and accuracy of activities and deadlines and provides support to Community Relations/Volunteer Services staff as needed. The AA must have the necessary leadership skills to work effectively with management, staff, individuals, donors and Volunteer Services Council Board Members.
Essential Job Functions:Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.Maintains a harmonious working relationship with DSSLC staff, individuals, donors, Volunteer Services Council Board Members.Abides by the DSSLC policies.Answers phones, ensuring the correct person gets the call. Takes messages when needed.Keeps front lobby picked up.Receives and processes donations; tangible and monetary.Maintains eTapestry database, keeping records of all donation amounts, donor names, address, etc. Prepares reports.Prepares and tracks receipts and thank you cards.Maintains mailing lists for Christmas Cards, and facilitates the bulk mail process; as well as prepares the resident gift list.Facilitates volunteers on monthly workdays, keeping and providing supplies for the volunteers as needed.Coordinates and orders weekly resident birthday cakes.Coordinates and orders memorial flowers as needed.Prepares bank depositsPays bills on a timely basis for the Volunteer Services Council.Greets guests with dignity and respect, offering assistance as needed.Able to lift and carry 50 pounds if necessary, and able to get up and down many times a day.Maintains organized files.Able to drive a cargo van for donation pick-ups in the DFW area.Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:Ability to self-start, work independently, and exercise reasonable judgment.Excellent communication skills, including writing, speaking, editing and proofreading with great attention to detail.Exhibits a high degree of professionalism, business judgement, tack and diplomacy.Ability to maintain confidentiality.Ability to establish and maintain effective professional working relationships, internally and externally, and to work effectively in a team environment.Ability to manage competing priorities and to work under pressure with frequent interruptions.Ability to meet reporting deadlines.Excellent problem solving skills.Proficient in Microsoft Office Suite: Outlook, Word, Excel (Knowledge in eTapestry a plus.)Experience with or knowledge of the bulk mail processes.Strong calendaring, organizational and document management skills.
Registration or Licensure Requirements:Valid Texas Driver's License. Must possess valid Texas driver's license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver's license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Initial Selection Criteria:Minimum of 2 years of experience as an Administrative Assistant.Experience in Microsoft Office Suite: Outlook, Word, Excel. Valid Texas Driver's license.
Additional Information:Requisition # 616012
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities. Males between the ages of 18 - 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
MOS Code:Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS